Board Policy Book

A–SCHOOL DISTRICT ORGANIZATION

 

A………………………….. District Authority

Home Rule

ABE………………………. District Goals and Objectives (See BK)

AC………………………… School District Grade Levels

AD………………………… District Attendance Areas (See AG)

ADA……………………… School Census

AE………………………… School Year

Virtual Schools

AEA……………………… School Calendar (See IKD)

AEB………………………. Extended School Year (See JBD, JBE, JCDA and JDD)

Extended School Year

Extended Learning Opportunities for Students

Extended School Day – Grades 7-12

AF………………………… School Day

AG……………………….. Closing School Buildings (See AD)

 

B–SCHOOL BOARD OPERATIONS

 

BA………………………… Goals and Objectives

Philosophy

Statement of Objectives

Specific Duties of the Board

BBBB ……………………. New Member Orientation (See BCBK)

BBBF…………………….. Reimbursement for Expenses (See GAN)

BBC………………………. Board Committees (See CF)

Advisory Committees

BBE………………………. Attorney

BBG……………………… Consultants (See CJ, CL and ID)

BCAC……………………. Special Meetings

BCAE……………………. Public Hearings (See BCBI and KN)

BCBD……………………. Agenda

BCBF……………………. Rules of Order (See BCBH)

BCBG……………………. Voting Method

BCBH……………………. Minutes (See BCBF)

BCBI…………………….. Public Participation (See BCAE and KN)

Open Forum

Patron-Requested Agenda Items

Handling Complaints

BCBJ…………………….. News Coverage

Cameras/Recording Devises

BCBK……………………. Executive Session (See BBBB, BE, CN, CNA, ECA, IDAE, II, JRB and KBA)

Sample Motion

No Binding Action, Executive Sessions

BDA……………………… Developing and Adopting Policy (See CM, CMA, GAA and JA)

Drafting Policy

Attorney Involvement

Policy Dissemination

Historical Policy Files

Public Input on Policy

BK………………………… Board Self-Evaluation (See ABE)

 

C—GENERAL SCHOOL ADMINISTRATION

 

CA………………………… Goals and Objectives of School Administration

CB………………………… Administrator Ethics

The Administrator

CC………………………… Organizational Chart

CD………………………… Administrative Line and Staff Relations (See GACA and GACB)

CE………………………… Superintendent of Schools

CEA……………………… Superintendent Qualifications

CEB………………………. Superintendent’s Duties

CEC……………………… Superintendent Recruitment

CEE………………………. Compensation and Benefits

CEF………………………. Expense Reimbursement and Credit Cards (See CG, GAN and KB)

CEG……………………… Superintendent’s Professional Development Opportunities

CEI……………………….. Evaluating the Superintendent (See CGI and GAK)

CEJ………………………. Nonrenewing or Terminating the Superintendent’s Contract

CEK……………………… Resignation

CF………………………… Board-Superintendent Relations (See BBC)

CG……………………….. Administrative Personnel (See CEF, GAN and KB)

Compensation Guides and Contracts

Qualifications and Duties

Recruitment

Assignment

Orientation

Supervision

Administrative Intern Program

Travel Expense and Reimbursement

CGI………………………. Administrator Evaluation (See CEI and GAK)

CJ………………………… Hiring Consultants (See BBG, CL and ID)

CK……………………….. Professional Development Opportunities

CL………………………… Administrative Teams (See BBG, CJ and ID)

Method of Appointment

Organization

Resources

Financial

CM……………………….. Policy Implementation (See BDA, CM, CMA, GAA and JA)

CMA…………………….. Administrative Rules and Regulations (See BDA, CM, DJFAB, GAA and JA)

Staff Involvement

Community Involvement

Student Involvement

Rules Drafting

Disseminating Rules

Reviewing Rules

Action Allowed When No Policy Exists

CN………………………… Public Records (See BE, CNA, ECA, IDAE, II, HAI, JGGA and JR et seq.)

Types of Records

Central Office Records

Building Records

Public Access

Disposition

Retention of Documents in Certain Circumstances

CNA……………………… Document Production, Including Electronic Information

(See BCBK, BE, CN, ECA, IDAE, II, JGGA, JR et seq., and KBA)

Destroying Documents

CO……………………….. Reports (See BCBK)

Types of Reports

Annual

Budget Reports

Disseminating Reports

 

D–FISCAL MANAGEMENT

 

DA………………………… Goals and Objectives

DB………………………… Budget Planning

DC………………………… Annual Operating Budget

Budget Forms

Priorities

Deadlines and Schedules

Encumbrances

Recommendations

Preliminary Adoption Procedures

Hearings and Reviews

Management of District Assets/Accounts

Fraud Prevention and Investigation

Reporting Fraud

Whistleblowers

DD………………………… Financial Accounting of School District

DFAA……………………. Grants and other Outside Financial Resources

DFE………………………. Investment of Funds

Posting Securities

Distribution of Monies for Investment shall be as follows:

DFG……………………… Fees, Payments and Rentals (See KG)

DFK……………………… Gifts and Bequests

DFM……………………… Disposition of Unneeded Equipment

DH……………………….. Bonded Employees

DIC………………………. Inventories

District Equipment Inventory Control

Criteria to determine Nature of an Equipment Item

DJB………………………. Petty Cash Accounts

DJE………………………. Purchasing  (See DJED)

Purchasing Authority


DJEB…………………….. Quality Control

Specifications

Standardization

Quantity Purchasing

Cost Control

DJED……………………. Bids and Quotations Requirements

Bid Specifications

Procedure

Responsible Bidder

Withdrawal of Bids

Rejection of Bids

Multi-State Purchasing Pools

DJEE…………………….. Local Purchasing

DJEF…………………….. Requisitions

DJEG……………………. Purchase Orders and Contracts (See DJEJ and DJFAB)

DJEJ…………………….. Payment Procedures (See DJEG and DJFAB)

DJFA……………………. Purchasing Authority

DJFAB………………….. Administrative Leeway (See CMA, DJEG, and  DJEJ)

DK……………………….. Student Activity Fund Management (See JGHB, JH and JL)

Activity Fund Management

Activity Fund Deposits

Inactive Activity Funds

 

E–BUSINESS MANAGEMENT

EA………………………… Goals and Objectives

EB………………………… Buildings and Grounds Management

EBA………………………. Insurance Program

Liability Other Than For Vehicles

EBB………………………. Safety (See JBH)

Safety Rules

Safety Unit

Warning System

Safety Inspections

Heating and Lighting

EBBA……………………. Hazardous Waste Inspection and Disposal

Inspection

Disposal

Rules

EBBD……………………. Evacuations and Emergencies (See EBBF and JBH)

School-Closing Announcements

Bomb Threats

Planning for Emergencies

EBBE…………………….. Emergency Drills

EBBF…………………….. Crisis Planning (See EBBD)

EBC………………………. Security and Safety (JCAC, JCDBB, JDD, JDDB, JDDC and KGD)

Building Security

Reporting Crimes at School to Law Enforcement

Reporting Certain Students to Administrators and Staff

Annual Reports

Staff Immunity

EBCA……………………. Vandalism

Vandalism Protection

Restitution for Damages

Return of School Property

Offering a Reward

EBE………………………. Cleaning and Maintenance Program

Sanitation

EBI……………………….. Long-Range Maintenance Program

EBJ………………………. Records

EC………………………… Equipment and Supplies Management

Receiving

ECA……………………… HIPAA Policy (See BCBK, BE, CN, CNA, IDAE and JR et seq.)

Staff Training Required

Compliance Required

ECH……………………… Printing and Duplicating Services (See IIBG and KBA)

ED………………………… Student Transportation Management (See EDDA and JGG)

Regular Home to and from School Transportation

Activity Trips

EDAA……………………. School Vehicles (District-Owned Buses) (See ED, JBCA and JGG)

Liability

Safety

Speed Limits

Safety Inspection

Scheduling and Routing

Records

Licensing of Drivers

Housing of School Vehicles

Transportation to Summer Athletic Events

EDDA……………………. Special Use of School Buses (See ED)

EE………………………… Food Services Management

Sanitation Inspections

Records

Meal Prices

EF………………………… Data Management

Data Dissemination

To Education Agencies

 

F–FACILITY EXPANSION PROGRAM

FA………………………… Goals and Objectives

FB………………………… Building Committees

FC………………………… Funerals, Memorials, and Naming of District Facilities

Funerals

Memorials

Naming of Facilities

FD………………………… Capital Outlay Long Range Planning

FDB………………………. Long-Range Needs Determination

 

G–PERSONNEL

GA……………………….. Personnel Policy Organization

GAA……………………… Goals and Objectives (See BDA, CM, CMA and JA)

GAAA…………………… Equal Opportunity and Non-Discrimination

GAAB…………………… Complaints of Discrimination (See JDDC, JGECA and KN)

GAAC…………………… Sexual Harassment (See GAF and JGEC)

GAACA………………… Racial Harassment (See GAF, JGECA and KN)

GAAD…………………… Child Abuse (See JCAC, and JGEC)

SRS Access to Students on School Premises

Cooperation Between School and Agencies

Reporting Procedure

GAAE…………………… Bullying by Staff (See EBC, GAAB, JDD and JDDC)

GAAF………………..Emergency Safety Interventions

Definitions

Prohibited types of Restraint

Training

Notification and Documentation

Reporting Data

Local Dispute Resolution Process

GACA…………………… Positions (See CD and GACB)

GACB…………………… Job Descriptions (See CD and GACA)

GACC…………………… Recruitment and Hiring

Recruitment

Hiring

Hiring Sequence

GACCA………………… Nepotism

Supervision Limitations

GACD…………………… Employment Eligibility Verification (Form I-9) (See GAK)

GACE…………………… Assignment and Transfer

GAD……………………… Employee Development Opportunities

GAE……………………… Complaints

GAF……………………… Staff-Student Relations (See GAAC, GAACA, JGEC, JGECA and KN)

GAG…………………….. Conflict of Interest

GAH…………………….. Participation in Community Activities

GAHB…………………… Political Activities (See GBRK and GCRK)

Leave for Political Office

Use of School Time, Property, or Equipment

GAI………………………. Solicitations (See KDC)

GAJ……………………… Gifts (See JL and KH)

Gifts to Staff Members

GAK…………………….. Personnel Records (See CEI, CGI, GACD, GBI, and GCI)

Requests for References

Immunity Provided

GAL……………………… Salary Deductions  (FLSA) (See GAOF)

GALA…………………… Employee Pay and Benefits

Payroll Periods

Fringe Benefits

Cafeteria Plan

Withholding Tax

GAM…………………….. Personal Appearance

GAN……………………… Travel Expenses (See BBBF, CG, CEF, GBRC and GCA)

GANA…………………….. Expense Reimbursement and Credit Cards

GAO…………………….. Maintaining Proper Control (See JGFB)

GAOA…………………… Drug Free Workplace (See LDD)

Alternative I

Alternative II

GAOB…………………… Drug Free Schools (See JDDA and LDD)

Employee Conduct

GAOC…………………… Use of Tobacco Products and Electronic Cigarettes (See JCDAA)

GAOD…………………… Drug and Alcohol Testing

GAOE…………………… Workers Compensation

Testing

Choice of Physician

GAOF…………………… Salary Deductions (See GAL)

GAR……………………… Communicable Diseases

Additional Certifications of Health

GARA…………………… Bloodborne Pathogen Exposure Control Plan

GARI……………………. Family and Medical Leave

GARID…………………. Military Leave

GAT…………………..Staff Use of Communication Devices

Definitions

General Use

Use in Vehicles

Use of District-Provided Communication Devices

Personal Use of District-Provided Communication Devices

Staff Bring Your Own Device Policy

GBA……………………… Working Relationship

Beliefs Which Unite Us

Board Recognition

Principals Which Guide Us

GBH……………………… Supervision

GBI………………………. Evaluation of Certified Personnel (See GAK)

Policy Statement

Philosophy and Objectives

Specific Objectives

General Rquirements

 

GBK……………………… Suspension

GBN……………………… Nonrenewal and Termination

GBO……………………… Resignation

Exit Interviews

GBQA…………………… Reduction of Teaching Staff

GBR……………………… Working Schedule (See JGFB)

Work Schedules

Attendance Required

GBRC…………………… Professional Development (See GAN and GBRH)

GBRD…………………… Staff Meetings

GBRE…………………… Additional Duty

GBRF……………………. Student and Parent Conferences

GBRG…………………… Non-School Employment

GBRGA………………… Consulting

GBRGB………………… Tutoring for Pay

GBRH…………………… Leaves and Absences (See GBRC)

Paid Leave

Unpaid Leave

Jury Duty Leave

GBRIBA……………….. Disability Leave

GBRJ……………………. Substitute Teaching

Securing and Paying Substitutes

GBU……………………… Ethics (See IA and IKB)

GCA……………………… Compensation and Work Assignments (See GAN)

Work Assignments

Attendance Required

Workweek

Classification of Employees

Overtime

Compensation for Out-of-Town/Overnight Trips

GCI………………………. Classified Employee Evaluation (See GAK)

GCIA……………………. Evaluation of Coaches and Sponsors

GCK…………………….. Suspension

GCRF…………………… Non-School Employment

GCRG…………………… Leaves and Absences

Paid Leave

Sick Leave

Unpaid Leave

Jury Duty Leave

GCRH…………………… Vacations

GCRI……………………. Paid Holidays

 

H–NEGOTIATIONS

HAA……………………… Legal Status

HAB……………………… Goals and Objectives

HAC …………………….. Scope of Negotiations

HAE……………………… Board Negotiating Agents

HAHBA………………… Use of School Facilities

HAHBB………………… Use of School Equipment

HAI………………………. Negotiations Procedures (See CN)

Distribution of Information

Research Assistance

Minutes and Records

Reporting to the Staff and Board

Reporting to the Media and Public

HAJ……………………… Preliminary Agreement Disposition

HAK…………………….. Ratification Procedures

HAL……………………… Announcement of Agreement

HAN……………………… Slowdowns

 

I–INSTRUCTIONAL PROGRAM

IA…………………………. Philosophy – Mission Statement (See GBU and IKB)

IB…………………………. School Site Councils See (KA)

IC…………………………. Educational Program (See IDAA, IDAB, IDAC and IJ)

Curriculum Handbooks

Educational Goals and Objectives

Additional Educational Programs

ICA………………………. Pilot Projects (See IDAE,)

Pilot Project Evaluation

Student Surveys

ICAA……………………. Teaching Methods (See ICA, IDAE, IJ)

ID…………………………. Instructional Program (See BBG, CJ, CL and IJ)

Modification

Personnel

Financial Resources

Evaluation

IDAA……………………. Special Programs (See IC and JJ)

Partnerships/Work-Study Program

IDAB……………………. Support Programs (See IC and LDD)

Drug Education

Student Mental Health

Dropout Prevention

At-Risk Students

Guidance

Homebound Instruction

IDAC……………………. Exceptional Programs (See IC)

IDACA………………..Special Education Services

Child Find, Identification, and Eligibility

Actions and Due Process for Students

IDACB………………..Section 504 Accommodations for Students

IDACC………………….. Screening

IDACD………………….. General Education Intervention

IDAD……………………. Title I Programs

Annual Parent Meeting

IDAE…………………….. Student Privacy Policy (See BCBK, ICA, ICAA, II and JR et seq.)

Student Data Restrictions

Student Data Security Breach

Biometric Data

Select Student Surveys

IDCE…………………….. College Classes (See JBE and JQ)

IDFA…………………….. Athletics

IE…………………………. Instructional Arrangements

Class Size

Scheduling for Instruction

Pre-enrollment

IEB………………………. Charter Schools

IF…………………………. Textbooks, Instructional Materials & Media Centers (See IKD and KN)

Selection Criteria:  Textbooks and Instructional Materials

Selection Criteria:  Media Center Materials

Collection Development

Challenges of Materials

Review Committee

Removing Challenged Materials

IFBH…………………….. Outside Speakers (See IKB)

IFC……………………….. Community Resources (See KFD)

IFCB…………………….. Field Trips

USD Approved Field Trips

Non-Sanctioned Field Trips

IHA………………………. Grading System

Reporting Pupil Progress to Parents

IHB ……………………… Homework

IHEA……………………. Make-Up Opportunities (See JBD and JDD)

IHF………………………. Graduation Requirements (See JFCA)

II………………………….. Educational Testing Programs (See BCBK, BE, CN, CNA, IDAE, IJ and KBA)

Test Integrity

Reporting Test Results

IIA……………………….. Performance-Based Credits

IIBF……………………Acceptable Use Guidelines

Purpose

Acceptable Use Guidelines

Prohibitions

Monitoring

Internet Safety

Penalties for Improper Use

IIBG……………………… Computer Use (See ECH, JCDA and KBA)

Use of District Computers/Privacy Rights

Copyright

Installation

Hardware

Audits

E-mail Privacy Rights

Ownership of Employee Computer Materials

Lost, Stolen, or Damaged Computers and/or Equipment

IIBGA…………………… Children’s Internet Protection Act

IIBGB…………………… On-Line Learning Opportunities

Application

Guideline

Other Regulations or Guidelines

IIBGC………………. Staff Online Activities

IJ………………………….. Evaluation of Instructional Program (See IC, ICAA, ID, II and MK)

IKA………………………. Financial Literacy (See ID)

IKB ……………………… Controversial Issues (See GBU, IA and IFBH)

IKCA……………………. Human Sexuality and AIDS Education

Opt-Out Procedure and Form

Opt-Out Form

Annual Request Required

Notice of Availability

IKD………………………. Religion in Curricular or School Sponsored Activities

(See AEA, IF, IKDA and KN)

Teaching about Religion

Religion in the Curriculum and School Activities

Religious Symbols in the Classroom

Religious Holidays

Graduation and Other Ceremonies

IKDA……………………. Religious Objections to Activities (IKD)

IKE………………………. Assemblies

IKI……………………….. Lesson Plans

ING………………………. Animals and Plants in the School

Service Animals in the Schools

 

J–STUDENTS

JA………………………… Goals and Objectives (See BDA, CM, CMA, GAA and JCDA)

JB…………………………. Attendance Records

JBC………………………. Enrollment (See JBCA and JQKA)

Resident Students

Non-Resident Students

Enrollment Procedures

Part-time Students

Identification of Students

Enrollment Information

Assignment to a School Building, Grade Level or Classes

Transferring Credit

Transfers from Non-Accredited Schools

JBCA……………………. Homeless Students (See EDAA and JBC)

Coordinator

JBD………………………. Absences and Excuses (See AEB, IHEA, JBE and JDD)

Excused/Unexcused Absences

Significant Part of a School Day

Make-Up Work

JBE………………………. Truancy (See AEB, IDCE, JBD, and JQ)

Waiver of Compulsory Attendance Requirements

Involvement of Law Enforcement

Reporting to Parents

Dual Enrollment Students

JBH………………………. Release of a Student During the School Day (See EBB and EBBD)

JCAB……………………. Searches of Property (See JCABB)

Search of Lockers

Searches of Property

Use of Trained Dogs in Conducting Sweeps

JCABB………………….. Searches of Students (See JCAB and JCAC)

 

JCAC……………………. Interrogation and Investigations

(See EBC, GAAD, JCABB, JCEC and JHCAA)

Coordination with Law Enforcement

Investigations Conducted by Law Enforcement Officers

Child Abuse Investigations Conducted by Law Enforcement Officers

Law Enforcement Initiated Investigations at School

Violations of Criminal Law

Taking Students Into Custody

Disturbance of School Environment

JCDA……………………. Student Conduct (See AEB, IIBG, JA, JCHAA and JHBAA)

JCDAA…………………. Tobacco and Electronic Cigarettes (See GAOC)

First Violation

Second Violation

Third Violation

JCDB……………………. Dress Code

Guidelines

JCDBB………………….. Weapons (See EBC, JDC, JDD, JHCAA and KGD)

Weapons and Destructive Devices

Penalties for Possession

JCE………………………. Complaints (See JDDC and KN)

Complaints about Discrimination

Complaints about School Rules

JCEC……………………. Demonstrations (See JCAC)

JDA………………………. Corporal Punishment

JDB………………………. Detention

JDC………………………. Probation (See JCDBB and JDD)

JDD………………………. Suspension and Expulsion Procedures

(See AEB, EBC, IHEA, JBD, JCDA, JCDBB, JDC, JDDB, JDDC and JHCAA)

Reasons for Suspension or Expulsion

Short-term Suspension

Long-term Suspension or Expulsion

Rules Which Apply in all Cases When a Student may be Suspended or                                                          Expelled

Student Rights During a Long-Term Suspension/Expulsion Hearing

Appeal to the Board

JDDA……………………. Drug Free Schools (See GAOB and LDD)

Student Conduct

First Violation

Second Violation

JDDAA…………………. Drug Testing

Student Extracurricular Activities

Statement of Purpose and Intent

Definitions

Procedure

Violation

Refusal to Submit to Drug Use Test

Transfer Students

Disclaimer

JDDB……………………. Reporting Crimes to Law Enforcement (See EBC and JDD)

JDDC……………………. Bullying (See EBC, GAAB, JCE, JDD, JGEC and JGECA

JF…………………………. Academic Achievement (See II and JR et seq.)

Reporting

Report Cards

JFA………………………. Peer Grading of Assignments

Option I – Peer Grading Prohibited

Option II – Limited Peer Grading Allowed

JFB………………………. Promotion and Retention

JFC………………………. Graduation Exercises

JFCA……………………. Early Graduation (See IHF)

JGA……………………… Student Insurance Program

JGC……………………… Health Assessments and Physicals (See JGCB)

JGCA……………………. Local Wellness Policy

JGCB……………………. Inoculations (See JGC)

JGCBA…………………. Automated External Defibrillators

JGCC……………………. Communicable Diseases

JGD……………………… Student Psychological Services  (See JR, et seq.)

JGEC……………………. Sexual Harassment (See GAAC, GAAD, GAF, JDDC and KN)

JGECA…………………. Racial and Disability Harassment (See GAACA, GAAD, GAF, JDDC and KN)

JGFB……………………. Supervision of Students (See GAO, GBR and JH)

JGFF…………………….. Student Transportation Regulation

Use of Vehicles and Bicycles

Walkers

Notice

JGFG……………………. Student Accidents

Records

JGFGB…………………. Supervision of Medications (See JGFGBA)

JGFGBA……………….. Student Self-Administration of Medications (See JGFGB)

Student Eligibility

Authorization Required

Employee Immunity

Waiver of Liability

Additional Requirements

JGFGBB………………Accommodating Students with Diabetes

Student Eligibility

Employee Immunity

JGG……………………… Transportation (See ED and EDDA)

Transportation on Out-of Town Trips

JGGA…………………… Use of Video Cameras (See CN and JR et seq.)

JGH……………………… School Food Service Programs

Free or Reduced Price Meals

Contracts with Other Agencies

JGHB……………………. Vending Machines and Other Automated Play Machines (See DK)

JH………………………… Student Activities (See DK, JGFB, JM and KG)

Eligibility for Activities

Adding or Eliminating Activities

Activity Fund Management

JHC……………………… Student Organizations

Student Organizations and Clubs

Non-School Sponsored Student Clubs

Student Government

JHCA……………………. Student Publications (See KI)

School-Sponsored Student Publications

Non-School Sponsored Student Publications

Advertisements

JHCAA…………………. Gang Activity (See JCAC, JCDA, JCDBB and JDD)

JI………………………….. Community Activities

JJ…………………………. Employment of Students (See IDAA)

In-School Employment

Outside Employment

Vocational or Other Work Experience

JK………………………… Solicitations (See KI)

JL…………………………. Gifts (See DK, GAJ and KH)

Student Gifts to Staff Members

Faculty Gifts to Students

Student Organization Gifts to the School

JM………………………… Contests for Students (See JH)

JN ……………………….. Awards

JQ………………………… Exceptional Students (See IDCE and JBE)

Concurrent Enrollment

JQA……………………… Physically Disabled Students

JQE………………………. Alternative Arrangements for Nontraditional Students

JQI ………………………. Adult Students

JQKA…………………… Foreign Exchange Students (See JBC)

JQL………………………. Hearing Procedures for Exceptional Students

JQLA……………………. Class-size/Caseload Limits for Exceptional Students

JR………………………… Student Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

JRA………………………. Types of Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

Permanent Student Records

Administrative records

Supplementary records

Tentative records

JRB………………………. Release of Student Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KAB)

Directory Information

Forwarding Pupil Records

JRC………………………. Disposition of Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KAB)

JRD………………………. Hearing Request

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KAB)

JS…………………………. Student Fees and Charges

Credit Card Payments

Fee Schedules

Debt Collection

Forwarding Pupil Records

 

K–GENERAL PUBLIC RELATIONS

KA……………………….. Goals and Objectives (See IB)

KB……………………….. Public Information Programs (See CEE, CEF, CG and KBA)

Newsletters and other Media

KBA……………………… District or School Web Sites (See ECH, II, IIBG, JR et seq. and KB)

Web Site Rules

KBC……………………… Media Relations

Broadcasting and Taping

News Releases

Conferences and Interviews

KCA………………….Protection of Privacy Rights

KCB………………….Custodial and Non-Custodial Parent Rights

KDC……………………… Solicitations (See GAI)

KFD……………………… School Volunteers (See EBAA and IFC)

KG……………………….. Use of School Facilities by Community Groups (See DFG and JH)

Use in Accordance with Board Policies

Fees and Rental Charges

Lease Arrangements

Supervision of Non-School Groups

Insurance and/or Bonds

KGA……………………… Use of District Personal Property and Equipment

Lost, Stolen or Damaged Property or Equipment

Personal Use

KGC………………… Bullying by Parents

KGD……………………… Disruptive Acts at School or School Activities (See EBC and JCDBB)

Possession of a Firearm

KGDA…………………Public Conduct on School Property

KGDB…………………… Sportsmanship and Conduct at School Athletic Events

KH……………………….. Gifts to Schools (See GAJ and JL)

KI…………………………. Distributing Materials in Schools (See JHCA, JK and JR et seq.)

Materials Produced by Outside Groups – Including Religious Materials

Political Campaign Materials

Advertising in the Schools

Mailing Lists

Advertising

KK……………………….. Sale of District Property (See DFM)

KM………………………. Visitors to the School

KN……………………….. Complaints (See BCBI, GAACA, GAAB, GAAF, IF, IKD and JCE))

Complaints About Discrimination or Discriminatory Harassment

Informal Procedures

Formal Complaint Procedures

Complaints About Policy

Complaints About Curriculum

Complaints About Instructional Materials

Complaints About Facilities and Services

Complaints About Personnel

Complaints About Emergency Safety Intervention Use

 

L–INTERORGANIZATIONAL RELATIONS

 

LA………………. Goals and Objectives

LB………………………… School-Community Cooperation

LC………………………… School-Community Programs

LDD……………………… Federal Government-Drug Free Schools (See GAOA, GAOB, IDAB and JDDA)

LDDA…………………… Fiscal Management of Federal Grants

LED……………………… Family Night

 

 

M–RELATIONS WITH OTHER EDUCATION AGENCIES

 

 

MA……………………….. Goals and Objectives

MD……………………….. Interdistrict Relations

MF……………………….. Colleges and Universities

Contract Required

Other Relationships

MI………………………… State Education Agency Relations:  Quality Assurances

 

 



District Authority                                                                                   A

The governance of the district shall be vested in the board.

Home Rule

The board shall have authority to conduct district business without specific statutory delegation.  The board may transact all school district business and adopt policies the board deems appropriate to perform its constitutional duty to maintain, develop and operate local public schools.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 7/03; 4/07; 5/15

ABE    District Goals and Objectives (See BK)                                           ABE

The board shall annually establish and review long-range goals and objectives to guide district operations.  All district personnel shall direct their efforts toward achieving district goals and objectives.  The superintendent shall give the board periodic reports on progress made towards achieving district goals.

The board shall participate in long-range planning through an annual meeting with the superintendent and designated staff to review progress on the implementation of board priorities, initiatives, and long-range plans.  The board also shall consider and act upon objectives and major activities proposed by the superintendent to achieve district goals.

The superintendent shall develop necessary procedures to implement this policy.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

AC    School District Grade Levels                                                              AC

The district will be organized on a PreK-5, 6-8, and 9-12 plan.

 

Approved:  2/8/16

KASB Recommendation 1/01; 4/07; 5/15

AD   District Attendance Areas                                                                  AD

The Board shall review school attendance areas as needed and make changes as warranted.

The superintendent shall as needed, prepare a written report for the board concerning changes recommended for school attendance areas for the next school year and the reasons for the recommendations. The board shall consider the recommendations following receipt of the report. The recommended changes shall be made available to district patrons. The Board may schedule a public hearing to seek input on the proposed changes.

 

Approved:  2/8/16

KASB Recommendation 1/01; 4/07; 5/15

ADA    School Census                                                                              ADA

The board may direct the superintendent to conduct a census of the following:

  • The number of potential students living in the district under the age of 5 years;
  • The number of potential students and patrons residing in the district between the ages of 5 and 21;
  • The number between the ages of 17 and 21.

The census shall also obtain information related to the planning of transportation services and other information the superintendent considers necessary.

 

Approved:  2/8/16

KASB Recommendation 1/01; 4/07; 5/15

AE    School Year                                                                                      AE

The board shall provide a school year consisting of not less than:

(1) The minimum number of statutorily required school hours for students in grades K-12.

Virtual Schools

If the board sponsors a virtual school, it shall comply with all current regulations of the Kansas State Department of Education, the school district and applicable state laws.

 

Approved:  2/8/16

KASB Recommendation 1/01; 6/05; 4/07; 6/08; 5/15

AEA    School Calendar (See IKD)                                                            AEA

The board shall establish a calendar for each school year.  On or before March 15th of each year, the superintendent shall present a recommended school calendar for the next school year.  District customs, community interest, legal holidays, staff recommendations and other relevant matters shall be considered.  A copy of the current calendar shall be on file in the clerk’s office.

 

Approved:  2/8/16

KASB Recommendation 1/01; 4/07; 5/15

 AEB   School Year and Learning Opportunities                                        AEB

(See AE, JBD, JBE, JCDA, and JDD)

Prolonged or Shortened School Year

The board may prolong or shorten the regular academic year.  The superintendent shall be responsible for preparing a plan and presenting it to the board, as necessary.  The board may prolong or shorten the regularly scheduled academic year because of the following types of circumstances which are stated by way of illustration and not by way of limitation:  adverse weather conditions, building maintenance problems, personnel problems, public health reasons, or budgetary problems.

Should the school year be shortened by board action, the board must take steps to ensure the school term provided includes at least the minimum number of days or hours required by Kansas law.

Additional Learning Opportunities for Students

The board may require additional learning opportunities for students not meeting minimum academic or behavioral standards as defined by the board or as outlined in board policy and/or handbook language.  Students may be assigned to additional academic sessions taking place:

  • before- or after-school;
  • on Saturday; and/or
  • during the summer.

 

Truancy laws, suspension and expulsion policies and law, and all appropriate portions of the student behavior code shall apply during additional academic sessions.

Approved:  2/8/16; 9/12/16

KASB Recommendation – 7/02; 4/07; 5/15

AF    School Day                                                                                       AF

The board shall establish the time of beginning and ending the school day and other time schedules.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

AG   Closing School Buildings (See AD)                                                      AG

Upon request of the board, the superintendent shall present to the board plans for efficient use of all school attendance centers.  The board reserves the right to close school buildings as provided for in current law.

 

Approved: 2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

BA    Goals and Objectives                                                                         BA

Philosophy

The purpose of Frontenac High School, mindful of the fiscal limitations imposed by a narrow tax base, is to offer our students a quality education that will allow them to pursue their life’s goals.  We are cognizant of the fact that a large majority of our graduates continue formal education because of our close proximity to Pittsburg State University, but we are fully aware that our curriculum must attempt to meet the needs of all of our students.  To assess these needs we have used self-study questionnaires to parents, students, and teachers.  We have concluded that to meet these needs, we should promote the following objectives:

  • To provide a curriculum to meet the needs of our changing social and economical goals with the recent inclusion of such courses as computer literacy, sex respect, drug and alcohol abuse, anatomy, physiology, and advanced biology;
  • To offer courses such as world history and world geography to make students aware of their heritage and global responsibilities;
  • To help students understand the nature of society’s problems and to realize his/her responsibilities in trying to alleviate them;
  • To provide extracurricular activities that will promote good sportsmanship, physical and mental challenges, and develop a sense of pride in being a part of the team concept;
  • To provide counseling and guidance to help each student develop his/her goals and to be aware of the opportunities to achieve a satisfactory vocation; and

 

BA   Goals and Objectives                                                                       BA-2

  • To maintain a curriculum that is in tune with the students’ academic and vocational needs as well to emphasize the responsibilities of good citizenship and the worth of a good sense of values.

Statement of Objectives

 

As it has been determined that the patrons of Unified School District #249 desire the best education program that their tax dollar can provide; the Board of Education of Unified District #249 assumes the following responsibilities:

  • To provide the best qualified teachers available, who have shown evidence of experiences considered valuable to the teaching profession;
  • To develop school worthy of community pride and containing equipment adequate to the development of a learning situation that provides opportunity for all students;
  • To develop policies that aid in providing education for students from all walks of life;
  • To establish minimum requirements for graduation that conform to state standards and yet provide the courses commensurate with the overall abilities of local youth;
  • To develop a long range program of school curriculum and expansion and modification adequate to meet the needs of the future for our students; and
  • To establish sound procedures for financing such a program.

 

BA Goals and Objectives                                                                         BA-3

 

Specific Duties of the Board

 

The board shall endeavor to:

 

  • Select a Superintendent of Schools who shall act as the chief administrative officer of the Board, and who shall advise and carry out policies of the Board;
  • Provide for the levy of taxes in order that funds may be available for the operation of its schools;
  • Adopt and administer a school budget to the end that suitable physical and educational conditions may be provided within the financial constraints of the district;
  • Determine and interpret the educational needs of the community through the help of its educational staff;
  • Develop policies in accordance with the law which will satisfy the needs of the community and the wishes of the people;
  • Approve means whereby the policies may be effectively executed;
  • Study improved educational practices and methods and to assist in presenting explanations of desirable ones to the citizens of the school district;
  • Appraise continuously the efficiency of the operation of the schools and to evaluate the procedures in terms of the value rendered to pupils and to the community;
  • Assume responsibility, along with the professional staff, for keeping the people of the district informed concerning the purposes, values,

BA Goals and Objectives                                                                         BA-4

achievements, requirements, and financial conditions of the district; and

  • Perform all other duties required by the law of a Board of Education of a Kansas unified school district.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BBBB     New Member Orientation (See BCBK)                                         BBBB

The superintendent, the board president and the board clerk shall conduct an orientation program to acquaint new board members with board policy, district operations, and procedures.  The orientation shall also describe the duties and responsibilities of board members, the superintendent, and the clerk.  Newly elected and newly appointed board members shall be encouraged to attend workshops for new board members.

Prior to the time they officially take office, newly elected board members shall be invited to attend all board meetings, except when the board is in executive session.  They shall receive copies of all agendas, reports and other communications received by current board members except information or material of a confidential nature.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BBBF     Reimbursement for Expenses (See GAN)                                      BBBF

No board member shall be reimbursed for expenses incurred for any travel unless the travel has been approved by the board.  Board members who provide their own transportation shall be reimbursed for each mile actually traveled in attending board meetings and in the performance of district business.  Any payments to board members must be in the form of a reimbursement for amounts previously paid by the board member, and receipts shall be provided by the board member in accordance with the provisions of GAN.

 

Approved:  2/8/16

KASB Recommendation –1/01; 7/03; 4/07; 5/15

 

BBC    Board Committees (See CF)                                                            BBC

The board shall operate at all times as a committee of the whole.

There shall be no standing or temporary board committees except as provided for in this policy.  Board members may serve on committees which advise the board.

Sub-committees of the board may be assigned on a temporary basis and shall consist of no more than three board members.  Board subcommittees are subject to the open meetings law.

Advisory Committees

After considering administrative recommendations, the board may establish advisory committees.  The type and function of each advisory committee shall be dictated by district needs.  After considering recommendations of the superintendent and other members of the administrative staff, the board shall appoint all members of board advisory committees.

No financial assistance shall be furnished any committee without prior board approval.  The superintendent shall monitor each committee’s progress and relay information to the board.  As requested, each committee shall report in writing to the superintendent and/or the board.

The board may dissolve any advisory committee at any time.  No committee shall exist longer than one year unless reappointed by board action.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 11/12; 6/13; 5/15

 

BBE    Attorney                                                                                      BBE

The board shall appoint an attorney to handle legal matters referred by the board.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BBG    Consultants (See CJ, CL and ID)                                                     BBG

The board may use consultants to advise the board.  Neither the superintendent nor any staff member is authorized to engage a consultant for pay without prior board approval.

 

Approved:  2/8/16

KASB Recommendation –1/01; 4/07; 5/15

 

BCAC    Special Meetings                                                                      BCAC

Special meetings may be called at any time by the president of the board or by joint action of any three board members.  Written notice, stating the time and place of any special meeting and the purpose for which the meeting has been called shall, unless waived, be given to each board member at least two clear days in advance of the special meeting.  No business other than that stated in the notice may be transacted at the special meeting.

 

Approved:  2/8/16

KASB Recommendation –1/01; 4/07; 5/15

 

BCAE    Public Hearings (See BCBI and KN)                                            BCAE

The board may hold public hearings on matters which the board deems appropriate.

Public hearings will be held at a convenient time and a suitable place.

The board president or vice-president shall preside at public hearings and shall request every participant to state name, residence and purpose for speaking.  After a hearing is called to order the board may delegate another individual to run the actual hearing.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BCBD    Agenda                                                                                    BCBD

The board shall adopt an agenda at the beginning of each meeting.  The superintendent shall distribute background material concerning agenda items to all board members prior to each meeting, which then shall be referred to as the annotated agenda.

The board agenda shall be compiled by the superintendent in cooperation with the board president.  Other board members may request items to be placed on the agenda.  The agenda may include a period of time when the public may speak to the board.

The annotated agenda shall be sent to all board members at least {three} calendar days prior to any regular board meeting.

The agenda format may include:

  • monthly reports to the board;
  • a consent agenda containing routine business and information items;
  • financial reports including monthly listing of bills ready for payment;
  • important correspondence;
  • bids, specifications;
  • attendance center reports; and
  • requests for hearings and other such information

 

Other items and reports may be added to the agenda.

 

Approved:  2/8/16

KASB Recommendation– 1/01; 4/07; 5/15

 

 

BCBF    Rules of Order (See BCBH)                                                        BCBF

The board shall be governed by laws and rules adopted by the board.  Robert’s Rules of Order shall not be adopted by the board.

The president (or vice president in the absence of the president) shall preside at all meetings.  The president shall present each agenda item for discussion or designate the superintendent or other staff member to present the agenda item.  If both president and vice president are absent, the members present shall elect a president pro tempore who shall serve only for that meeting or for that part of the meeting in which the president and vice president are absent.

Any board member who wishes to make a motion, second a motion, or discuss pending business shall first secure recognition of the board president.

All formal board actions shall be taken by ordinary motions unless a formal resolution is required by law.

It shall not be necessary for a motion to be before the board to discuss an agenda item which has been presented by the board president for consideration.  In the ordinary course of events, the board shall discuss all matters other than routine procedural questions prior to the making of a motion so reaching of consensus may be facilitated.

The following motions shall be in order:

  • To recess;
  • To take action;

BCBF    Rules of Order                                                                      BCBF-2

  • To amend a motion to take action, but the amending motion shall be disposed of before any other motion to amend the main motion shall be in order;
  • To defer action, either finally or to a specific time, date, and place;
  • To go into executive session; and
  • To adjourn, either finally or to a specific time, date, and place.

The president may call a meeting to order or, without objection from a majority of the board, call for a break or adjourn the meeting without a motion.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BCBG    Voting Method                                                                         BCBG

The board shall take action by way of motions.  No motion may be acted upon until it has been seconded by a board member.  The vote on all motions shall be by “yes” and “no” and will be taken by a show of hands or other public voting method.  Following each vote, the president shall announce the motion carried or failed by a vote of ___ affirmative votes to ___ negative votes.  The minutes shall indicate whether a motion passed or failed.  Each board member shall have the privilege of explaining any vote.

Any abstaining vote shall be counted as a “no” vote.  (See KSA 72-8205)

Any member may declare a conflict of interest in a particular issue and shall leave the meeting room until discussion and voting on the matter is concluded.  The minutes shall note that a particular member has declared a conflict of interest and left.  The minutes shall also record the time the member left the meeting and when the member returned to the board meeting.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

 

BCBH    Minutes (See BCBF)                                                                  BCBH

Accurate minutes of each board meeting shall be taken and transcribed.  The clerk shall be responsible for taking and transcribing minutes of each board meeting.  The board shall designate an acting clerk if the clerk is absent.  Neither the superintendent nor a board member may serve as acting clerk.  Unofficial minutes shall be sent to the board as soon as possible after each meeting.  The board shall review minutes of each meeting as soon as practicable, shall make any corrections or changes required to make the minutes accurately reflect board actions taken, and then approve the minutes as presented or changed.

The minutes shall clearly reflect all motions voted on by the board, including board actions taken on motions, which did not pass.  The minutes will not contain a summary of each statement, either written or oral, made by a board member, a guest or a member of the staff unless the board chooses to have written remarks made part of the minutes.  If a request is made, the board may direct the clerk to attach a copy of the written remarks to the original minutes.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

 

BCBI   Public Participation at Board Meetings (See BCAE and KN)            BCBI

Open Forum

The president or presiding officer may ask patrons attending if they would like to speak during the open forum.  Rules for the public forum will be available from the clerk prior to the board meeting and at the meeting itself.  The board president may impose a limit on the time a visitor may address the board.  The board president may ask groups with the same interest to appoint a spokesperson to deliver the group’s message.  Except to ask clarifying questions, board members shall not interact with speakers at the open forum.

Patron-Requested Agenda Items

Any patron may request addition of a specific agenda item and shall notify the superintendent no later than 1:00 PM on Monday before the meeting at which you wish to speak and state the reason(s) for the request.  The superintendent shall determine whether the request can be solved by staff without the patron’s appearance before the board.  If not, the superintendent shall consult with the board president, and the patron’s request may be placed on the next regular board meeting agenda.

Handling Complaints

The superintendent may refer complaints to the board only if a satisfactory adjustment cannot be made by a principal, the superintendent, or other appropriate staff members.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BCBJ     News Coverage                                                                         BCBJ

The board may provide accommodations for members of the news media present at board meetings.  The superintendent may provide copies of the board agenda to news media prior to each board meeting upon request or as required by law.  At an appropriate time, the board or superintendent may explain board action.

Cameras/Recording Devices

Use of cameras, photographic lights, and recording devices at any board meeting shall be allowed subject to reasonable rules, which are designed to ensure orderly conduct.  All recording devices, including microphones, shall be kept in an area designated for the media.  Use of recording devices shall not interfere with or disrupt the meeting.  No cameras or recording devices shall be allowed at executive sessions of the board.

 

Approved:  2/8/16

KASB Recommendation – 1/01; 4/07; 5/15

 

BCBK    Executive Session                                                                     BCBK

(See BBBB, BE, CN, CNA, ECA, IDAE, II, JRB and KBA)

 

The board shall conduct executive sessions only as provided by law.

Sample Motion

I move that the board go into executive session for the purpose of discussing _(1-7)_ (a statutorily approved reason and justification) and that the board return to the open meeting at ______ o’clock in this room.

  • Personnel matters for nonelected personnel;

*Justification:  To protect the privacy interests of an identifiable

individual.

 

  • Consultation with an attorney which would be deemed privileged in attorney-client relationship;
    *Justification:  To protect attorney-client privilege and the public interest.

 

  • Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency.
    *Justification:  To protect the district’s right to the confidentiality of

its negotiating position and the public interest.

 

  • Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships;
    *Justification:  To protect the privacy rights of a corporation,

partnership, trust, etc. with regard to their financial affairs.

 

  • Matters relating to actions adversely or favorably affecting a person as a student, except that any such person shall have the right to a public hearing if requested by that person;
    *Justification:  To protect the privacy rights of a student who  is

identifiable.

 

  • Preliminary discussion relating to the acquisition of real property;
    *Justification:  To protect the district’s financial interest and

bargaining position.

 

  • Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school.
    *Justification:  To ensure the security of the school, school buildings or

facilities and/or the information system of the school are not

jeopardized.

 

 

*Explanation of reason for executive session.

 

BCBK    Executive Session                                                                  BCBK-2

No Binding Action Shall be Taken During Closed or Executive Sessions

When a motion is made to go into executive session, all blanks in the sample motion must be filled in.

The purpose for the executive session will be one of the seven reasons stated in BCBK.

The time the board will return to the open meeting will be specifically stated.  If necessary, the executive session may be extended with another motion made after the board returns to open session.

The motion will explain why one of the seven statutorily acceptable reasons was chosen.

 

Approved:  2/8/16

KASB Recommendation – 6/99; 6/00; 1/01; 4/07; 5/15

 

 

 

BDA    Developing and Adopting Policy (See CM, CMA, GAA and JA)          BDA

The board shall adopt all new policies and delete or modify existing policies.  Board policies, rules and regulations may be amended at any board meeting by a majority vote of the board.  All handbooks shall be approved by the board and adopted, by reference, as a part of these policies and rules.

Drafting Policy

The superintendent shall draft all recommended policy changes, including new policy recommendations.  The superintendent may involve appropriate staff members, patrons or students when revising or drafting new policy.

Attorney Involvement

Board policies and rules may be submitted to the legal counsel to determine their legality before they are submitted to the board.

Policy Dissemination

Changes in board policy shall be disseminated as appropriate.  The superintendent shall develop a procedure to ensure appropriate dissemination and the destruction or removal of obsolete policies.  One hard copy policy book shall be kept in the central business office.  If appropriate, the superintendent may also designate additional staff members who shall be furnished a policy book.  Current board-approved policies may be posted on the district website, or other website designated by the board.  Board members, district staff, patrons and others will be encouraged to use the web site to access current board policy.

 

 

BDA    Developing and Adopting Policy                                                 BDA-2

Historical Policy Files

The clerk shall keep an historical set of board policies which will reflect all revisions, amendments or other actions pertaining to every policy.

Public Input on Policy

Individuals or groups may submit proposed changes in board policy.

 

Approved:  2/8/16

KASB Recommendation 1/01; 4/07; 6/10; 5/15

 

 

BK    Board Self-Evaluation (See ABE)                                                       BK

The board may conduct an annual self-evaluation.  Each board member shall use a self-evaluation instrument to appraise individual performance or the performance of the board as a whole.  Results of these evaluations shall be discussed at least annually, and revised standards and priorities shall be developed to guide the board’s development in the coming year.

The board considers the following conditions crucial to self-evaluation:

  1. Board members should be involved in developing the standards and process to be used.

The standards may include, but not be limited to:

  • educational leadership;
  • policy development;
  • board member development and performance;
  • relationships with the superintendent and other staff members;
  • communications with the public;
  • fiscal management;
  • board meeting organization and committee performance;
  • relations with cooperating agencies and other governmental organizations.

 

  1. Evaluation shall be at a scheduled time and place with all {at least 6} board members present.
  2. The evaluation shall be a composite of the individual board members’ opinion.
  3. The evaluation shall discuss strengths as well as areas needing improvement.

The evaluation results shall be discussed in detail, and the board shall formulate a series of objectives for the coming year.  These objectives shall be stated in the form of behavioral change or productivity gains.

 

BK      Board Self-Evaluation                                                                  BK-2

Approved:

KASB Recommendation – 1/01; 4/07; 5/15

 

CA    Goals and Objectives of School Administration                                   CA

The goal of school administration is to create an environment in which all students can demonstrate continuous academic improvement.  The superintendent must possess leadership qualities which motivate all staff members to improve the educational program and to attain the board’s goals and objectives.  The superintendent, with the board’s direction, shall endeavor to mobilize and coordinate available resources to develop an educational program designed to maintain continuous academic improvement and full state accreditation in all schools.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 12/13; 5/15

 

CB    Administrator Ethics                                                                         CB

An administrator’s professional behavior must conform to an ethical code.  The administrator acknowledges schools belong to the public, and they must provide educational opportunities to all.  An administrator’s actions will be viewed and appraised by the community, professional associates, and students.  Therefore, the administrator subscribes to the following standards:

The administrator:

  • Makes the well-being of students the basis for decision making and action;
  • Fulfills professional responsibilities with honesty and integrity;
  • Supports the principle of due process as required by law;
  • Obeys local, state and national laws;
  • Implements all board policies, rules and regulations;
  • Pursues appropriate measures to correct those laws, policies and regulations that are not consistent with sound educational goals;
  • Avoids using an administrative position for personal gain;
  • Accepts academic degrees or professional certificates only from duly accredited institutions;
  • Seeks to improve the profession through research and continuing professional development; and
  • Honors employment contracts until fulfillment or release.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CC Organizational Chart                                                                                                                    CC

Frontenac Schools Organizational Chart

 

CD    Administrative Line and Staff Relations (See GACA and GACB)            CD

All administrators are ultimately responsible to the board.  Within the limits of policy and terms of the job description, the superintendent’s administrative subordinates have full authority to administer district programs.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CE    Superintendent of Schools                                                                  CE

The superintendent is the school system’s administrative leader and shall have, under the board’s direction, general supervision of all the schools.  The superintendent is accountable to the board and is responsible for managing the schools in compliance with board policies.

The superintendent may delegate powers and duties to other school personnel.  Delegating power or duties, however, shall not relieve the superintendent of responsibility for any action taken.

 

Approved:  2/8/16

KASB Recommendation – 1/02; 4/07; 5/15

 

CEA    Superintendent Qualifications                                                        CEA

The superintendent shall possess, or be eligible for, a Kansas district leadership license.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 12/14; 5/15

 

CEB    Superintendent’s Duties                                                                 CEB

The superintendent shall be responsible to:

serve as the district’s chief administrator;

carry out all board policies and rules;

oversee safe and orderly schools;

ensure student achievement for all student groups;

build positive school/community relations;

lead the board in developing constructive board/superintendent relations;

oversee effective and efficient staff performance;

practice responsible fiscal, facility and resource management; and

model positive professional attributes.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CEC    Superintendent Recruitment                                                          CEC

The superintendent search presents the board with an opportunity to recruit individuals who will implement the board’s goals.  The board shall establish an orderly procedure for employing a superintendent that conforms to generally accepted ethical and legal standards and minimizes misunderstanding in the community.  The process should allow the board ample opportunity to evaluate a number of candidate’s qualifications whose professional training and experience meet district needs.  The board may solicit applications from qualified staff members and may list the vacancy with placement offices.

The board may select a professional search service who shall screen all applications and recommend finalists to the board for interviews.  The board shall interview selected candidates.  Board members may visit each finalist’s district.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 12/14; 5/15

 

CEE    Compensation and Benefits                                                            CEE

The board shall annually determine the superintendent’s compensation and benefits.  Compensation shall be based on recent performance and the superintendent’s ability to carry out board policy.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 7/03; 4/07; 5/15

 

CEF    Expense Reimbursement and Credit Cards                               CEF

(See CG, GAN and KB)

 

The superintendent’s use of a district motor vehicle and a district credit card shall be confined to necessary school business.  The board shall annually prescribe limits and restrictions on the use of credit cards and shall monitor monthly receipts and reimbursement expenses.

All rewards points or cash back payments earned using district credit cards are district property and shall be either applied to future district credit card purchases or remitted to the district treasurer for accounting and deposit.

Expenses for district travel in personal vehicles or extended travel incurred in the performance of official duties shall be reimbursed in accordance with the provisions of GAN.

 

Approved:  2/8/16

KASB Recommendation – 6/01; 7/02; 4/07; 6/15

 

CEG    Superintendent’s Professional Development Opportunities               CEG

The superintendent shall keep updated on new educational practices and shall attend educational conferences and other learning opportunities as approved or required by the board.

 

Approved: 2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CEI     Evaluating the Superintendent (See CGI and GAK)                           CEI

The board evaluates the superintendent of schools annually, except in the first two years of employment in which case it evaluates the superintendent two times per year.

The board will evaluate the superintendent in the first two years of employment by the 60th day of each semester of the school year or as state law requires.

Each year thereafter, the board will evaluate the superintendent annually by no later than February 15 or as state law requires.

The board will utilize a superintendent evaluation form it has adopted.

Each board member will complete the evaluation form, and then the board as a whole will review each member’s opinion and come to agreement on a final evaluation that will be given to the superintendent.

Beginning in the second year of the superintendent’s employment in the district, the board may seek feedback from the staff on the work of the superintendent and utilize this feedback as it comes to agreement on a final evaluation for the superintendent.

The board as a whole will meet with the superintendent to share its evaluation and give the superintendent an opportunity to respond.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

CEJ    Nonrenewing or Terminating the Superintendent’s Contract             CEJ

The board may nonrenew or terminate the superintendent’s contract.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CEK    Resignation                                                                                  CEK

The superintendent may submit a resignation to the board president at a regular or special meeting.  The board shall consider the resignation in light of the district’s needs.

 

Approved:  2/8/16

KASB Recommendation – 1/02; 4/07; 5/15

 

CF    Board-Superintendent Relations (See BBC)                                          CF

The board delegates to the superintendent all administrative duties.  The board reserves the ultimate decision in all matters concerning personnel policy or expenditures of funds; it will normally proceed in those areas only after receiving the superintendent’s recommendations.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CG   Administrative Personnel (See CEF and GAN)                                      CG

The board shall employ administrative personnel as needed.

Compensation Guides and Contracts

Administrative personnel shall be compensated for their services with a contracted salary determined by the board.  Administrative contracts shall be reviewed annually.  The board shall determine the terms and length of each contract.  The board’s attorney may develop and review administrator contracts. (See KB)

Qualifications and Duties

The superintendent shall develop appropriate job descriptions for each administrative position.  When adopted by the board, job descriptions shall be filed in the central office and may be published in the appropriate handbook.

Recruitment

The board delegates to the superintendent the authority to identify and recommend the appointment of individuals to fill vacant administrative positions.  The superintendent shall screen all applicants and may use other staff members to assist.  The superintendent shall make recommendations to the board.  The district may pay preapproved expenses incurred by candidates interviewed for an administrative position.

Assignment

The board shall solicit the superintendent’s recommendations in appointment, assignment, transfer, demotion, termination or non-renewal of any administrative personnel.


CG   Administrative Personnel                                                               CG-2

Orientation

The superintendent shall conduct an appropriate administrative orientation program.

Supervision

The superintendent shall be responsible for supervising all administrative personnel.

Administrative Intern Program

The board may establish, by contract with an approved administrator training institution, an administrative intern program.

Travel Expense and Reimbursement

Travel expense for administrative staff shall be provided in accordance with CEF and GAN.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 7/03; 4/07; 5/15

 

CGI    Administrator Evaluation (See CEI and GAK)                                  CGI

Administrative personnel shall be evaluated in writing by the superintendent in accordance with legal requirements for the first four years of employment and at least annually thereafter.  Administrative personnel files and evaluations shall be available only to the board, the appropriate administrator, the superintendent, and others authorized by law.

The board’s procedures concerning evaluation of district administrators shall be on file with the clerk in the central office and may be published in the appropriate handbook.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 6/14; 5/15

 

CJ    Hiring Consultants (See BBG, CL and ID)                                            CJ

The administration may use professional consultants.  The board shall approve any consultant pay in advance or may instruct the superintendent to budget a specific amount for consultant fees.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CK   Professional Development Opportunities                                             CK

The board encourages, and may require, administrators to attend activities which will directly benefit the schools.  The district may pay expenses to attend meetings approved by the superintendent.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CL    Administrative Teams (See BBG, CJ and ID)                                         CL

The board advocates the team concept of school administration.

Method of Appointment

The superintendent shall select the members of each administrative team.

Organization

The superintendent shall determine the organization of each administrative team.

Resources

With board approval, the team may use outside consultants and district resources.

Financial

The superintendent may recommend an administrative team budget to the board.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CM   Policy Implementation (See BDA, CMA, GAA and JA)                          CM

Administrative employees who fail to implement board policies may, by board action, be suspended, demoted, placed on probation, nonrenewed or terminated.

 

Approved:  2/8/16

KASB Recommendation – 6/00; 01/02; 4/07; 5/15

 

CMA   Administrative Rules and Regulations                                            CMA

(See BDA, CM, DJFAB, GAA and JA)

The superintendent is responsible for recommending, rules and regulations necessary to carry out board policy and to operate the district’s schools.  These rules and regulations shall constitute the administrative handbooks governing the schools and shall be considered for approval, modification or disapproval by the board.  No administrative rule shall conflict with board policy.

The superintendent shall review all proposed rules before they are submitted to the board.  The administrative staff shall review all administrative rules recommended by the superintendent before being submitted to the board for their consideration.

Staff Involvement

The superintendent may include representatives of those employees who will be affected at the planning stage.

Community Involvement

The superintendent may involve district patrons on committees or study groups whenever necessary and appropriate.

Student Involvement

The superintendent may consider students’ opinions concerning rules which affect them.

Rules Drafting

All proposed rules may be submitted to the legal counsel to determine their legality before they are submitted to the board.

 

CMA   Administrative Rules                                                                 CMA-2

Disseminating Rules

All employees who play a role in enforcing the rules or who will be affected by any rule changes shall be given copies of the pertinent rules and any revisions.

Reviewing Rules

Administrative rules adopted by the board shall be subject to regular review by the administrative staff.  Proposed changes shall be submitted to the board.

Action Allowed When No Policy Exists

In an emergency when action must be taken, the superintendent shall have authority to act.  Any decision shall be subject to board review at the next meeting.  The superintendent should recommend any policy needs the incident may have created.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

CN   Public Records                                                                              CN

(See BE, CNA, ECA, IDAE, II, HAI, JGGA, and JR et seq.)

 

The board shall designate a Freedom of Information Officer, the superintendent with the authority to establish and maintain a system of records in accordance with the Kansas Open Records Act and other applicable laws and may assign another district employee Board Clerk to handle requests for records and to serve as the custodian of the records.  The custodian shall prominently display and distribute or otherwise make available to the public a brochure in the form prescribed by the local Freedom of Information Officer.

Types of Records

A public record means any recorded information, regardless of form or characteristics which is made, maintained or kept by or is in the possession of the district, including those exhibited at public board meetings.

Central Office Records

Records maintained by the superintendent shall include, but not be limited to, the following: financial, personnel, property (both real and personal) owned by the district.

Building Records

Records maintained by the building principals shall include, but not be limited to, the following: activity funds, student records and personnel records.  (See JR et seq.)

Public Access

All records, except those subject to exception by the Kansas Open Records Act, shall be open to inspection by the general public during regular office hours of any school or the district office.  The superintendent will

CN   Records                                                                                     CN-2

establish procedures for making records available on normal business days when district offices are closed.  Copies of open records shall be available on written request.

Requests for access to open records shall be made in writing to an official custodian of district records.  The official custodian shall examine each request to determine whether the record requested is an open record or is subject to an exception by the Kansas Open Records Act.  The custodian shall either grant or deny the request.

If the custodian does not grant the request, the person requesting the record shall receive a written explanation of the reason for the denial within three days of the request, if an explanation is requested.  If the requester disagrees with the explanation, the freedom of information officer shall settle the dispute.

To the extent possible, requests for access to records shall be acted on immediately.  If the request is not acted on immediately, the custodian shall inform the requester of when and where the open record will be made available.  The record shall be made available within three business days of the request.  Each custodian shall file all requests and their dispositions in the appropriate office and make reports as requested by the superintendent or the board.

The board shall annually set a fee for copies of records.  Advance payment of the expense of copying open records shall be borne by the individual requesting the copy.  Under no circumstances shall the documents

be allowed out of their usual building location without approval of the official custodian.

CN   Records                                                                                     CN-3

Revenue from copying open records will be deposited in the district’s general fund.

Disposition

All district office records shall be kept for at least the minimum length of time required by law.

The clerk is designated as the official custodian of all board records maintained by the district.  The Board Clerk is designated as official custodian of all district office records maintained by the district.  Each building principal or counselor is designated as official custodian of all records established and maintained at the building level.  In addition to those records required by law, the clerk shall be responsible for preparing and keeping other records necessary for the district’s efficient operation.

District employees shall follow the guidelines found in the student records policies.  (See JR and JRB)

Retention of Documents in Certain Circumstances (See CNA)

 

Approved:  2/8/16

KASB Recommendation – 6/00; 01/02; 4/07; 6/07; 5/15

 

CNA    Document Production, Including Electronic Information *               CNA

(See BCBK, BE, CN, ECA, IDAE, II, JGGA, JR et seq. and KBA)

 

Destroying Documents

After the district receives knowledge of legal action against the district or its employees, no documents or electronic information pertaining to the subject of the action, maintained in any form, may be destroyed.

 

Approved:  2/8/16

KASB Recommendation – 02/07; 4/07; 6/07; 5/15

* For detailed information, see Federal Rules of Civil Procedure.  34 Production of Documents, Electronically Stored Information.

 

CO   Reports                                                                                            CO

The board may require reports from the superintendent or other staff members.  The board delegates to the superintendent authority to request reports from any staff member.

Types of Reports

Annual

The superintendent shall submit to the board an annual report summarizing the district’s operations for the preceding school year.  The report shall include the accreditation status of each district school building.

Budget Reports

The superintendent shall present a monthly budget report to the board.

The budget report shall be included in the board’s agenda and shall include each account, the original appropriation, the amount expended to date, the amount encumbered to date, and the remaining balance in each account.

Disseminating Reports

The board, upon request, may receive copies of reports submitted to the superintendent if there is no potential violation of any staff or students’ privacy rights.

 

Approved:  2/8/16

KASB Recommendation – 01/02; 4/07; 5/15

 

DA    Goals and Objectives                                                                        DA

The board shall adhere to strict fiscal accounting procedures as outlined in board policies and rules.  The board shall make an effort to secure goods and services from responsible merchants and vendors at a price and quality that will enable the staff to fulfill the district’s educational goals.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DB    Budget Planning                                                                                DB

A planned, systematically prepared budget is essential in the management of the district.  The board delegates to the superintendent the authority to develop a budget for the board’s consideration.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DC    Annual Operating Budget  (See KBA)                                                DC

The district budget shall be prepared by the superintendent in cooperation with selected district employees and shall reflect the district’s educational goals.

The superintendent shall follow the adopted budget.

The district shall fund the operating budget according to approved fiscal and budgetary procedures required by the State of Kansas.

Budget Forms

Budget forms used shall be those prepared and recommended by the Kansas State Department of Education.  Budget summary documents shall be prepared on forms provided by the Kansas State Department of Education.

Priorities

The board will establish priorities for the district on a short-term, intermediate and long-range basis.

Deadlines and Schedules

Deadlines and time schedules shall be established by the board.

Encumbrances

An encumbrance shall be made when a purchase is made or when an approved purchase order is processed.  All encumbrances shall be charged to a specific fund.  All necessary encumbrances shall be made by the superintendent.

Recommendations

Recommendations of the superintendent and professional staff concerning the district’s educational program and related budget figures will be presented to the board prior to submission of the tentative draft budget.  All

 

 

DC    Annual Operating Budget                                                               DC-2

superintendent and staff recommendations will be presented to the board no later than the regular board meeting in August.

Preliminary Adoption Procedures

The superintendent will be responsible for developing the budget cover letter.  It is recommended that the letter include a restatement of the goals and objectives of the district and a list of budget priorities.  An explanation of line item expenditures will be included in the letter.  Fund expenditures and line categories will also be explained in terms of how the budget meets the goals and objectives of the district and enhances completion of priority programs.  A preliminary draft of the district’s budget will be submitted by the superintendent to the board on or before the second Monday of August each year.

Hearings and Reviews

The board shall conduct budget hearings according to state law.

Budget Transparency

The district shall comply with the requirements of the Kansas Uniform Financial Accounting and Reporting Act and rules and regulations promulgated by the Kansas State Board of Education thereunder in maintaining, reporting, publishing on the district’s website, and making available to the public specified budgetary records, forms, and information.

Management of District Assets/Accounts

The superintendent shall establish and maintain accurate, financial management systems to meet the district’s fiscal obligations, produce useful information for financial reports, and safeguard district resources.  The superintendent shall

 

DC    Annual Operating Budget                                                               DC-3

ensure the district’s accounting system provides ongoing internal controls. The superintendent shall review the accounting system with the board.

Fraud Prevention and Investigation

All employees, board members, consultants, vendors, contractors and other parties maintaining a business relationship with the district shall act with due diligence in duties involving the district’s fiscal resources.  The superintendent shall develop internal controls that aid in the prevention and detection of fraud, financial impropriety, or irregularity.

Reporting Fraud

An employee who suspects fraud, impropriety, or irregularity shall promptly report those suspicions to the immediate supervisor and/or the superintendent.  The superintendent shall have primary responsibility for any investigations, in coordination with legal counsel and other internal or external departments and agencies as appropriate.

Whistleblowers

The district encourages complaints, reports, or inquiries about illegal practices or violations of district policies, including illegal or improper conduct by the district, its leadership or by others on its behalf.  Reports could include, but not be limited to, financial improprieties, accounting, or audit matters, ethical violations, or other similar legal or improper practices or policies.  The district prohibits retaliation by or on behalf of the district against staff members who make good faith complaints, reports, or inquiries under this policy or for participations in a review or investigation under this

 

 

DC    Annual Operating Budget                                                               DC-4

policy.  This protection extends to those whose allegations are made in good faith but prove to be mistaken.  The district reserves the right to discipline persons who make bad faith, knowingly false, or vexatious complaints, reports or inquiries or who otherwise abuse this policy.

Complaints, reports, or inquiries may be made under this policy on a confidential or anonymous basis.  They should describe in detail the specific facts demonstrating the bases for the complaints, reports, or inquiries.  They should be directed to the superintendent.  If the superintendent is implicated in the complaint, report, or inquiry, it should be directed to the board of education.  The district will conduct a prompt, review or investigation.  The district may be unable to fully evaluate a vague or general complaint, report, or inquiry that is made anonymously.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 6/07; 6/09; 6/15

 

DD    Financial Accounting of School District                                              DD

The financial accounts and records of the district shall conform to the requirements established by the laws of the state, the regulations of Kansas State Department of Education, and of the Kansas Department of Administration.  Except as the laws and regulations of the state may require specific deviations, records and accounts shall be kept in accordance with the manual Financial Accounting For Local and State School Systems.

          The financial accounts and records of the district shall be kept and maintained in the central office of the district.

 

Approved:  2/8/16

KASB Recommendations – 5/15

 

DFAA    Grants and other Outside Financial Resources                            DFAA

The board encourages the superintendent to secure federal, state and private grants, or other alternative funding sources for use in curriculum development, staff development, instructional or activity programs and other areas as directed by the board.

The board shall approve all grant applications before their submission.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

DFE    Investment of Funds                                                                      DFE

The investment of school district monies shall be the responsibility of the superintendent, business manager and/or the district treasurer.

Any monies not immediately required for the purposes for which the monies were collected or received, shall be invested as provided by current statute.

Posting Securities

All investments of district monies shall be secured by F.D.I.C. coverage, a pledge of direct federal obligations or direct guaranteed federal agency deposits in accordance with requirements of state law.  Exceptions to the required posting of securities shall be only as provided by law and approval of the board.

All offerings of monies for investment shall state the amount to be invested and the maturity date of each investment.

All banks and savings and loan associations with main or branch offices located within the county or adjoining counties of the district shall be given an opportunity to bid on all monies offered for investment.  All bids shall be specified on the basis of simple interest.

Distribution of monies for investment shall be as follows:

The treasurer or other person designated by the board shall inform each eligible bank and savings and loan association of the total amount of money to be invested on a specified date and the maturity date of the investment.

Each bank or savings and loan association bidding shall submit a single bid of the rate of interest it would pay on all or part of the funds to be invested.

 

DFE    Investment of Funds                                                                   DFE-2

Monies shall be invested with the highest bidder in such amount as the bidder will accept, and any remaining amounts shall be invested with the next highest bidders in order of interest rate offered.  No bidder shall be eligible to receive any funds in the same offering at a rate lower than its single bid.

No bid less than the most recently determined investment rate as determined by the state treasurer shall be accepted.  No funds will be invested for maturities of more than two years.

Any monies not otherwise invested in eligible banks and savings and loans located in the district due to their inability, for whatever reason, to accept the funds, shall be invested in secured deposits in banks or savings and loans which have offices located in counties in which a part of the school district is located or in adjoining counties.

Any monies not invested in banks and savings and loans in the district or located in counties in which a part of the school district is located may be invested in the municipal investment pool fund or United States Treasury bills or notes as authorized by Kansas law.

Monies available for reinvestment as a result of maturities may be reinvested with the bank or association holding such monies provided the bank or savings and loan association agrees to pay the same or higher rate as that offered by the highest bidder at the time of re-offer.

In the event of identical high bids, the allocation of monies to be invested between the high bidders shall be at the discretion of the superintendent.

 


DFE    Investment of Funds                                                                   DFE-3

The treasurer shall record the following information:  the date of each offering; the name of each bank or savings and loan association notified; the name of the officer notified; the bid, carried to five decimal places (.11111); the amount of monies the bank or savings and loan association is willing to accept at the rate bid.

To be eligible to receive invested funds or deposits from the dis­trict, any otherwise eligible bank or savings and loan association shall have on file in the office of the district treasurer a letter requesting its inclusion in the bidding process and providing proper assurance of compliance with requirements of applicable laws and board policy relating to maintenance of proper security and assurance of its membership in good standing consistent with current federal regulations.  The superintendent shall report monthly to the board on the district’s investments.

 

Approved:  2/8/16

KASB recommendation 6/06; 4/07; 5/15

 

DFG    Fees, Payments and Rentals (See KG)                                             DFG

Proceeds from fees for building or equipment use or rental will be credited to the general fund.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DFK    Gifts and Bequests                                                                        DFK

Income derived from gifts and bequests will be credited, if possible, as specified by the board.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DFM   Disposition of Unneeded Equipment                                               DFM

When it is determined by the Board of Education that an item of equipment or any other personal property is no longer needed by the district, it may be declared surplus and offered for sale at private or public sale, donated, or discarded as determined by the Board, provided, however, that in the event the Board elects to make the sale by sealed bids or by public auction, the following procedures will be followed:

Notice of intent to sell such surplus items shall be published in the Morning Sun.

In the event an item(s) is offered for sale by sealed bid or by private sale, the bids or offers to purchase will be reviewed in a Board of Education meeting.  Bidders and the amounts of bids and offerors and the amounts of the offers will be announced at the Board meeting and the minutes of such meeting shall reflect this information.

The item will be sold to the highest bidder or offer or, and title to such will be assigned and/or conveyed to such bidder or offer or upon the district’s receiving full payment for the item.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

DH   Bonded Employees                                                                            DH

The board shall purchase a blanket fidelity bond for school employees.  The amount of the bond shall be determined by the board.

A position bond in the amount of $100,000 is required for the treasurer and board clerk.  A position bond may be purchased by the board for district employees as follows:

  • Superintendent
  • Building principals
  • Building secretary(s)
  • Other employees as the board may direct.

 

Approved:  2/8/16

KASB Recommendation – 9/04; 4/07; 5/15

 

DIC     Inventories                                                                                   DIC

An accounting will be made annually for all district-owned property, real and personal.

An inventory record system shall be developed by the superintendent.  All inventory records shall be annually updated showing deletions and additions, the estimated value, original cost (where available), date of purchase, serial numbers (where available) and location and condition of each piece of district-owned property.

The equipment presently assigned to each building or supporting services building shall be under the control of the Principal of that school building or department head of that unit.  Close coordination between that person and the Superintendent’s office is accomplished through use of the report form, “School District Equipment Inventory Report” with regard to the acquisition or disposal of any equipment.  One copy of each inventory taken in an attendance center shall be filed in that building, and one copy shall be filed in the central office with the clerk.

District Equipment Inventory Control

Any item of equipment that meets the following criteria will become a part of the school district’s general fixed assets, whether it is acquired as a result of budget expenditures, individual school activity funds, class funds, PTO groups, individual or organizational gifts or donations, federal, or state projects or grants.

Criteria to Determine Nature of an Equipment Item

  1. It is a movable unit of furniture, instrument, machine or apparatus.

 

  1. It retains its original shape with use.

 

DIC     Inventories                                                                                DIC-2

 

  1. It will last for over one year.

 

  1. It is non-expendable.

 

  1. It does not lose its identity when incorporated into a different unit.

 

  1. It is not built-in equipment of a building.

 

  1. It is an item that can be repaired more feasibly than replaced by a new one.

 

  1. It represents an investment of money which makes it feasible to capitalize the item because of the quantity in numbers and the worth in dollars to the overall school district.

 

  1. It has specific serial and model numbers.

 

  1. It does not have a descriptive number, but does comply with Criteria #8 above.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJB    Petty Cash Accounts                                                                      DJB

The board may establish petty cash accounts by resolution.  An annual report of all petty cash funds shall be included in the board’s regular July agenda.  The board shall also receive monthly reports.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJE    Purchasing (See DJED)                                                                  DJE

The purchasing, receiving, storing and distribution of supplies, equipment and services for use in the district shall be managed efficiently and economically.

Purchasing Authority

The board shall appoint a purchasing agent for the district.

Supplies, materials, and equipment needed in the operation of the district must be requested by the appropriate persons on a District Requisition Form.  If the principal, supervisor, or department head approves the request, the requisition is forwarded to the superintendent for approval.  The superintendent shall ensure that district purchasing procedures comply with the statutory requirements, including the following:

  • Any purchase involving $1,000 or more shall be made by contract.
  • When an item of equipment is contemplated for purchase, the unit price of which is $20,000 or more, bids must be asked for from suppliers of such items. It shall, generally, be the policy to ask for bids from as least three (3) suppliers, of possible, and it shall be the policy of the district to purchase on the basis of the lowest responsible bid.

It shall be the general policy of the district not to allow reimbursement to individuals who purchase materials or supplies from their personal funds without the benefit of approval from school officials or to honor claims if presented without a purchase order reference.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJEB     Quality Control                                                                        DJEB

The board reserves the right to establish the specifications for and quality of goods or services purchased by the district.

Specifications

It is the responsibility of the originator of a purchase request to see that all specifications requested are complete.

Standardization

Whenever possible, standard lists of supplies and equipment shall be developed in all budget areas.

Quantity Purchasing

Quantity purchasing is encouraged.

Cost Control

The board reserves the right to maintain cost control authority over any goods or services.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJED    Bids and Quotations Requirements                                             DJED

All purchases requiring competitive bids shall be made in accordance with current statutes.

The purchasing agent shall develop and maintain lists of potential suppliers.  Bid lists shall be used to notify potential bidders.

Any supplier may be included in the list upon request.  All bid lists shall be reviewed annually by the purchasing agent.

A copy of this policy shall be given to all bidders upon request.

All bids and supporting documentation shall be retained in the district office with the clerk for a period of three years after bids have been opened.

Bid Specifications

All bid specifications shall be written by the district’s purchasing agent.  Specifications shall include, when necessary:  required performance, surety, bid and statutory bond information; compliance with preferential bid law; financial statements; the board’s right to reject any or all bids; compliance with all federal, state and local laws, ordinances and regulations; the date, time and place for the opening of bids; and other items as the board directs.

The board shall avoid negotiation of bid specifications after bids have been accepted and shall correct specifications if they are inadequately written and request new bids.  If an error is discovered in the bid specifications all bids shall be returned unopened and the project shall be rebid using corrected and/or amended specifications.

Procedure

All bids must be submitted to the clerk in sealed envelopes with the name of the bidder and the date of the bid opening plainly marked in the lower
DJED    Bids and Quotations Requirements                                          DJED-2

left-hand corner of the envelope.  All bids shall be opened publicly on the stated day and time.  All bidders and other interested persons may be present when the bids are opened.

Bids may be opened by the purchasing agent or other person designated by the board and such opening shall be witnessed by one other district employee.  The bids shall then be arranged in order from low to high before they are presented to the board for action.

Responsible Bidder

All bids shall be awarded to the lowest responsible bidder.  The board remains the sole judge of whether or not a bidder is “responsible.”  Criteria that may be used to judge “responsible,” by way of illustration and not limitation, are:  financial standing, reputation, experience, resources, facilities, judgment and efficiency.

The board may investigate the “responsibleness” of any bidder by using information at hand to form an intelligent judgment, such as the district’s architect, previous clients of the bidder, their own investigation, or an outside investigation agency.

Withdrawal of Bids

Any bid may be withdrawn and/or corrected prior to the scheduled time for opening of bids and no later than two days after the bids have been opened if a non-judgmental error has been made.

Any bid received after the publicized date and time shall not be considered by the board.

 

 

DJED    Bids and Quotations Requirements                                          DJED-3

Rejection of Bids

The board reserves the right to reject any and all bids and to ask for new bids.  This reservation shall be specified in the publication or notification of bid letting.

The board reserves the right to waive any informalities in, or reject any parts of a bid.

Multi-State Purchasing Pools

The board may participate in multi-state purchasing pools.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 5/15

 

DJEE  Local Purchasing                                                                       DJEE

The purchasing agent shall make purchases from local vendors when the price, availability of the product and service are competitive with outside vendors for purchases not subject to the bidding law.  The board shall not grant preferential bid percentages to local contractors or businesses except as provided by statute.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJEF     Requisitions                                                                              DJEF

The purchasing agent shall develop a requisition form to be used by staff members requesting that certain goods be purchased for the district.

All requisitions shall be submitted to the purchasing agent at a time designated thereby.  After a purchase order has been issued, the number of the purchase order shall be recorded on the requisition, and the number of the requisition shall be recorded on the purchase order.  After processing, the original copy of the requisition shall be filed in the office of the purchasing agent in numerical sequence.

School letterhead paper shall not be used in ordering supplies and equipment for the personal use or purchase by employees.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 4/07; 5/15

 

DJEG    Purchase Orders and Contracts (See DJEJ and DJFAB)                 DJEG

The purchasing agent shall develop an order form compatible with the requisition form to be used in purchasing goods, and shall be authorized to sign all purchase orders.

Each purchase order shall include a specification of the item which

adequately describes the characteristics and the quality standards; a quoted, firm, net, delivered price, whenever possible, and prices shown both per unit and as extended; clear delivery instructions which include time and place; a signature of the purchasing agent and budget account code number; and the appropriate address and telephone number.

All purchase orders shall be numbered in sequence; sufficient copies will be made to meet distribution requirements.

A verbal order, subject to subsequent confirmation by a written purchase order, may be issued only in cases where a bona fide emergency exists.  Whenever possible, a purchase order number should be given to the supplier.  A confirming requisition/purchase order shall be issued immediately thereafter and clearly marked as such.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJEJ     Payment Procedures (See DJEG and DJFAB)                                DJEJ

The superintendent shall recommend payment to vendors and suppliers for goods and services upon satisfactory receipt of all goods or completion of all services and for which there is a district purchase order number issued as provided for in board policy.  (See DJEG)

The board shall consider payment of bills recommended for payment at regular board meetings except as provided for in policy.  (See DJFAB)

The board may designate one or more employees to pay bills in advance of any board meeting in order to avoid a penalty for late payment or to take advantage of any early payment discount.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DJFA    Purchasing Authority                                                                DJFA

The superintendent is authorized to execute contracts on behalf of the district for the purchase of goods and services if the amount is less than $20,000.  The board shall receive reports on any contracts.

Within this $20,000 threshold, the superintendent may also delegate purchase authority for incidental supplies needed during the month for the district’s schools to other district employees.  Such delegation may include, but may not be limited to, extending purchasing authority for buying groceries necessary for school operation to the district’s principals, home economics teacher, and lunchroom manager.

Any employee purchasing supplies without authorization may be held personally responsible for the costs.

 

Approved:  2/8/16

KASB Recommendation – 6/01; 6/06; 4/07; 5/15

 

DJFAB   Administrative Leeway                                                           DJFAB

(See CMA, DJEG and DJEJ)

In an emergency, the superintendent shall have the authority to make expenditures necessary to prevent additional damage to district property, to keep the schools open or to reopen schools.  Emergency purchases shall be ratified by the board at the next regular or special board meeting.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

DK   Student Activity Fund Management (See JGHB, JH and JL)                   DK

Any activity which involves the expenditure of activity funds shall be subject to prior approval of the principal.

Activity Fund Management

The building principals shall maintain an accurate record of all student activity funds in the respective attendance centers.  No funds shall be expended from these accounts except in support of the student activity program.  No activity account shall have a negative balance.

The board shall receive a monthly report on all activity accounts.

All student activity funds will be audited annually at the same time as the general fund budget.

All payments from student activity funds shall be made from purchase orders signed by the employee responsible for the fund.

Receipts shall be kept for all revenue deposited into the activity fund of each attendance center.  All payments from the activity fund shall be by checks provided for that purpose.

Activity Fund Deposits

Activity funds from gate receipts or other sources may be deposited directly into a bank account maintained for this purpose.

Inactive Activity Funds (See JH)

The board will assume control of all inactive activity funds and disburse those funds to other activity accounts or expend the funds as directed by the board.

Each student activity fund shall have an employee in charge of the fund.

 

DK   Student Activity Fund Management                                                 DK-2

The employee shall be responsible for making a monthly report to the superintendent and the board.

The monthly student activity report shall show opening and closing balances of each fund.  The report shall also show the total amount of deposits and an itemized list of expenditures.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

EA    Goals and Objectives                                                                         EA

The district’s business affairs shall be managed in the most economical and efficient manner possible.

The superintendent has authority to manage the district’s business affairs.

 

Approved:  2/8/16

KASB Recommendation – 04/07; 5/15

 

EB    Buildings and Grounds Management                                                    EB

All district buildings and property shall be maintained and inspected on a regular basis.

The superintendent shall develop a comprehensive program, which will ensure proper maintenance of all district-owned property.

 

Approved:  2/8/16

KASB Recommendation – 04/07; 5/15

 

EBA    Insurance Program                                                                       EBA

All district-owned property, real and personal, will be insured to cover losses from natural causes, fire, vandalism and other casualties.  Insurance shall also cover theft of district monies.

Liability Other Than For Vehicles

To the extent permitted by law, the board may insure all employees against legal action arising out of the performance of any authorized duties.  The board may authorize the district to join a group-funded pool to provide insurance coverage for the district.

The district may designate one or more insurance agents of record.  The superintendent may work with the insurance agent of record or group-funded pool to develop adequate insurance programs and/or proposals covering the district’s employees and property.

 

Approved:  2/8/16

KASB Recommendation – 04/07; 5/15

 

EBB    Safety (See JBH)                                                                           EBB

The district shall make reasonable efforts to provide a safe environment for students and employees.

Safety Rules

The superintendent and staff shall develop necessary rules and regulations for student safety in school and at school activities.

Safety Unit

Teachers who instruct in hazardous curriculum areas will teach a unit each year or semester dedicated to safety rules inherent in the particular subject matter.

Appropriate safety signs, slogans, or other safety items shall be posted on or in the near vicinity of potentially dangerous devices or machinery.

No student will be permitted to participate in the class until satisfactory knowledge of the safety rules are demonstrated to the teacher. Teachers will conduct periodic reviews of safety rules during the school year.

Warning System

The board will seek to cooperate with local government officials, emergency preparedness authorities, and other related state agencies to maintain adequate disaster warning systems.

Safety Inspections

The superintendent, building principals, and maintenance personnel will regularly inspect each attendance center, playground and playground equip- ment, boilers, bleachers, and other appropriate areas to see that they are adequately maintained.  Written records of these inspections shall be maintained.
EBB    Safety                                                                                       EBB-2

If repairs are necessary, the individual conducting the investigation shall immediately inform the building principal, superintendent, or immediate supervisor in writing.  Necessary steps either to repair or to remove the defect will be taken as soon as possible.  All defects requiring expenditure of money in excess of $1,000 will be reported to the board.  Any defects not immediately removed, repaired, or otherwise eliminated shall be blocked off with fences or other restraining devices.

Heating and Lighting

All furnaces, boilers, and lighting fixtures will be inspected annually to ensure safety for students, district employees, and patrons.  These devices shall meet minimum state and federal standards.

The use of space heaters in district buildings is permitted so long as all heaters are: UL listed and approved; plugged directly into the wall outlet and not used with an extension cord; and have a 3 foot clearance from any combustible items that may catch fire.  Combustible items include, but are not limited to, paper products, clothing, and blankets.  Staff members who wish to bring their own space heater shall first get the approval of their building principal.

 

Approved:  2/8/16

KASB Recommendation–7/96; 04/07; 6/14; 5/15

 

EBBA   Hazardous Waste Inspection and Disposal                                    EBBA

Inspection

Regular inspection of district facilities for hazardous waste shall be conducted by Greenbush.  Written records of these inspections shall be maintained.

Disposal

When hazardous waste material is produced in a class, or otherwise located in the district, its disposal shall be in accordance with state and federal rules and regulations, or current law.

Rules

The superintendent shall develop written rules and procedures for notifying district administrators that hazardous waste has been discovered and/or produced and rules for reporting the proper disposal of waste.  These rules and regulations shall be distributed to all staff members in classified and certified handbooks.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 12/14; 5/15

 

EBBD    Evacuations and Emergencies (See EBBF and JBH)                       EBBD

If an emergency interferes with the normal conduct of school affairs, students may be dismissed from school only by the superintendent.  A plan for emergency dismissal of students during the school day shall be developed by the superintendent and approved by the board.  A copy shall be filed with the clerk and procedures for dismissal shall be given to parents and students at the beginning of each school year.

School will not be dismissed early because of an emergency when the safety of students and teachers is better served by remaining at school.

During an emergency period when there is insufficient warning time, the district will keep all students under school jurisdiction and supervision.  The staff shall remain on duty to supervise students during this time.  Parents may come to school and pick up their children. Students shall be released according to board policy for release of students during the school day.

School-Closing Announcements

When the superintendent believes the safety of students is threatened by severe weather or other circumstances, parents and students shall be notified of school closings or cancellations by announcements made over radio/TV station(s), social media outlets, and automatic messaging system.

Bomb Threats

If there is a bomb threat or similar emergency, the principal shall see that students are escorted to a safe place.  The principal shall notify law enforcement agencies of the threat and request a thorough inspection of the buildings and grounds.  Other contingencies as noted in the crisis plan shall

 

EBBD   Evacuations and Emergencies                                                   EBBD-2

be followed.  If it is determined that no danger exists to the students’ safety and if there is time remaining in the school day, school shall be resumed.

Planning for Emergencies

Each building principal shall develop appropriate emergency procedures which shall be included in the district’s crisis plans.  As appropriate, portions of the crisis plan developed shall be held in strict confidence by staff members having direct responsibility for implementing the plan.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

 

EBBE     Emergency Drills                                                                      EBBE

Building principals shall be responsible for scheduling and conducting emergency drills as required by law and for ensuring students are instructed in the procedures to follow during the emergency drill and in an actual emergency.

Each building principal shall develop a written plan for specific emergency drills required by law.  The plan shall include specific arrangements for the evacuation of mobility impaired and other individuals who may need assistance from staff members to safely exit the building.

Each principal shall conduct briefings with the staff concerning the emergency plan.

Each teacher shall explain the plan to students under their jurisdiction prior to a date established by the principal.  Within one week thereafter, the building principal shall conduct a surprise drill.  Other drills shall be held at times determined by the building principal.  However, at least one of the three tornado drills required by law shall be held prior to the tornado season beginning each April, and students should receive instructions concerning where would be the safest areas of the building, correct bodily position to assume, and procedures to follow if a tornado appears to be imminent prior to April as well.

Each principal shall keep a record of the date of each drill, the number of pupils in the building at the time the drill is conducted, and the time for clearing the building.

 

 

EBBE     Emergency Drills                                                                   EBBE-2

         Building principals shall provide parents with a copy of the emergency plans at the beginning of each school year.  Each emergency drill plan shall be reviewed by the superintendent and filed with the clerk.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

EBBF   Crisis Planning (See EBBD)                                                         EBBF

The superintendent, in cooperation with each building principal and local law enforcement, shall develop a plan to deal with crises in an attendance center.  Each plan shall be approved by the board before it is implemented.

A copy of the plan shall be on file in each building and with the clerk.

Building principals shall train staff to implement the building plan.  As necessary, students and parents will be informed about details of the plan.

Crisis plans shall be subject to regular review by the administration.  If a plan is implemented, the board shall receive a report on how well the plan worked.  If necessary, the report shall include recommended changes.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

 

EBC    Security and Safety                                                                          EBC

(See JCAC, JCDBB, JDD, JDDB, JDDC, JGGA, and KGD)

Security devices may be installed at district attendance centers.  Other measures may be taken to prevent intrusions or disturbances from occurring in school buildings or trespassing on school grounds.  The district will cooperate with law enforcement in security matters and shall, as required by law and by this policy, report felonies and misdemeanors committed at school, on school property or at school-sponsored activities.

Reporting Crimes at School to Law Enforcement

Unless reporting would violate the terms of any memorandum of understanding between the district and local law enforcement, any district employee who knows or has reason to believe any of the following has occurred at school; on school property; or at a school-sponsored activity, program, or event shall immediately report this information to local law enforcement.

Reportable events would include:

Any act which constitutes the commission of a felony or a misdemeanor; or

  • Any act which involves the possession, use; or disposal of explosives, firearms; or other weapons as defined in current law.

It is recommended the building administrator also be notified.

Reporting Certain Students to Administrators and Staff

Administrative, professional; or paraprofessional employees of a school who have information that any of the following has occurred shall report the information and the identity of the student responsible to the superintendent.

 

 

 

 

 

 

EBC    Security and Safety                                                                       EBC-2

Reportable events include:

  • A student being expelled for conduct which endangers the safety of others;
  • A student being expelled for commission of felony type offenses;
  • A student being expelled for possession of a weapon;
  • A student being adjudged to be a juvenile offender for an of­fense, which, if committed by an adult, would constitute a felony, except a felony theft offense involving no direct threat to human life;

 

  • A student being tried and convicted as an adult for any felony, ex­cept theft involving no direct threat to human life.

The superintendent shall investigate the matter and; if it is confirmed, the superintendent shall provide appropriate information and the identity of the student responsible to all employees who are involved in or likely to be directly involved in teaching or providing related services to the student. Any student who has been tried and convicted as an adult of any felony, ex­cept theft involving no direct threat to human life.

Annual Reports

The principal of each building shall prepare all reports required by law and present them to the board and the state board of education annually.  Re­ports shall not include any personally identifiable information about students.  These reports and this policy may be made available upon request to parents, patrons, students, employees, and others.

Staff Immunity

          No board of education, board member, superintendent of schools, or school employee shall be liable for damages in a civil action resulting from a person’s good faith acts or omission in complying with the requirements or provisions of the Kansas school safety and security act.

Approved:  2/8/16; 9/12/16

KASB Recommendation-7/96; 6/98; 6/99; 7/03; 4/07; 5/15

 

EBCA    Vandalism                                                                                EBCA

Vandalism Protection

All school personnel shall report any vandalism to their immediate supervisor.  School personnel are expected to lock or otherwise secure any files, records, safes or similar compartments at the close of each school day.

In the event of vandalism, the board may offer a reward according to law.

Restitution for Damages

The board shall seek restitution according to law for loss and damage sustained by the district.

The principal shall notify the superintendent of any loss of, or damage to, district property.  The superintendent shall investigate the incident.  The cost involved in repairing the damage and/or replacing equipment will be determined after consultation with appropriate personnel.

When a juvenile is involved, the superintendent shall contact the parents and explain their legal responsibility.  The parents shall be notified in writing of the dollar amount of loss or damage.  Routine procedures will be followed for any necessary follow-up to secure restitution from the responsible party.

Restitution payments shall be made by juveniles or their parents to the business office, and accounts shall be kept.  Persons of legal age shall be held responsible for their own payments.  If necessary, provisions may be made for installment payments.

Accounts not paid in full within the specified time may be processed for legal action.

 

 

EBCA    Vandalism                                                                             EBCA-2

Return of School Property

School property must be returned by students.  If a student does not return district property, the superintendent may take action allowed by law.

Offering a Reward

The board may offer a reward for information leading to the discovery, arrest and conviction of persons committing acts of vandalism.  The offer will conform to state law and the policy adopted by the board.

When the board decides to offer a reward, the notice to be published by the superintendent shall conform to the following:

The board of education, as authorized by K.S.A. 12-1672a, hereby offers up to $500.00 reward to any person who first provides information leading to the discovery, arrest and conviction of the person or persons responsible for acts of vandalism on property, real or personal, owned by the school district or rightfully located on school district premises by its employees or students.

 

Persons having any knowledge are urged to contact the superintendent of schools at 208 S. Cayuga, Frontenac, KS 66763, telephone (620) 231- 7551.  The board reserves the right to determine the deserving recipients of the reward in the event of corroborating and supplementary information.

 

Approved:  2/8/16

KASB Recommendation – 12/00; 4/07; 5/15

 

EBE    Cleaning and Maintenance Programs                                              EBE

The superintendent shall develop building and grounds cleaning and maintenance programs for board approval.  After approval the plans shall be shared with the appropriate administrators and classified staff.

Sanitation

The superintendent shall develop cleaning schedules to see that all attendance centers and grounds are free from litter and refuse.

Cleaning, sanitation and routine maintenance plans shall be developed by the superintendent and may be published in the appropriate handbook(s) or job descriptions and/or employment contracts after board approval.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

EBI     Long-Range Maintenance Program                                                  EBI

The superintendent shall develop annually priority lists outlining long-range maintenance of school property, buildings and grounds.

The superintendent shall present a report to the board annually concerning the district’s maintenance priorities.  A cost analysis report shall be attached to the report.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

EBJ     Records                                                                                        EBJ

All records pertaining to district-wide maintenance costs shall be filed in the central office.  When practical, a cost analysis of existing and proposed maintenance programs shall be developed by the superintendent.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

EC      Equipment and Supplies Management                                                EC

The superintendent shall keep up-to-date inventory records on all equipment and supplies.

Receiving

All packing lists will be checked against all invoices for accuracy by the superintendent or person responsible for receiving supplies.

A quantity control system is needed in order to prevent shortages or mismanagement of district-owned equipment or supplies.  The system shall be kept up-to-date and be accurate enough to provide information for budget preparation each year.

Upon verification by the purchasing agent that receivables are in order, the merchandise shall be sent to the appropriate location as soon as possible.  Each building principal shall be responsible for the allocation or storage of all supplies and equipment.  If the items cannot be delivered to the proper destination, they will be stored in an appropriate storage area.

Back orders shall be filed with the invoice and attached to the purchase order.  Periodic checks shall be made to determine whether back orders have been filled and delivered.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

ECA    HIPAA Policy                                                                               ECA

(See BCBK, BE, CN, CNA, IDEA and JR et seq.)

 

The district shall comply with all applicable Health Insurance Portability and Accountability Act (HIPAA) provisions ensuring the confidentiality of protected health information.

Staff Training Required

The district shall provide appropriate and timely professional development activities regarding HIPAA requirements.

Compliance Required

All staff shall abide by HIPAA requirements and maintain the confidentiality of protected health information.  The district shall provide notice to staff and students as required by law.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 5/15

 

ECH    Printing and Duplicating Services (See IIBG and KBA)                    ECH

The copyright laws of the United States make it illegal for anyone to duplicate copyrighted materials without permission.  Severe penalties are provided for unauthorized copying of all materials covered by the act unless the copying falls within the bounds of the “fair use” doctrine.

Any duplication of copyrighted materials by district employees must be done with permission of the copyright holder or within the bounds of “fair use.”

The legal or insurance protection of the district shall not be extended to school employees who violate any provisions of the copyright laws.

 

Approved:  2/8/16

KASB Recommendation – 7/02; 7/03; 4/07; 5/15

 

ED    Student Transportation Management (See EDDA and JGG)                   ED

Use of buses by the district shall conform to current state law.  At times it may be expedient to pay mileage to parents who transport their child to a specified point to meet the bus, or to provide private transportation in lieu of providing bus service.  Mileage payments to parents may be made only with board approval.

Except as may be permitted elsewhere in policy, district buses shall not be available for use by outside groups.

          Regular Home to and from School Transportation

It shall be the policy of the Board of Education to provide transportation without cost to those resident pupils who live one mile or more from the attendance center to which they are regularly assigned.

Transportation may also be provided at no cost to students living inside a one mile radius from the attendance center to which they are regularly assigned based upon space available on the buses, location of student’s residence, safety of students, and the availability of district resources.

Parents of students living within a one mile radius from the attendance center to which they are regularly assigned will be required to make application to the district requesting transportation.  The request will also include their reason for the need of district transportation.  Applications will be reviewed by school administration to determine approval or denial based upon the criteria outlined above.

Activity Trips

An adult approved by the principal must sponsor all activity trips.

 

 

ED      Student Transportation Management                                             ED-2

There shall be no smoking on a school bus, and no beverages are allowed, except bottled water and bottled soft drinks as approved by the principal.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 6/10; 5/15

 

 

EDAA    School Vehicles (District-Owned Buses)                                      EDAA

(See ED, JBCA, and JGG)

School buses and other school vehicles will not be loaned, leased, or subcontracted to any person, groups of persons, or organizations except as allowed by law subject to board approval.

Liability

All school vehicles will be adequately insured.

Safety

For the purposes of this policy, “school transportation provider” is defined to include school bus drivers, school passenger vehicle drivers, and other school employees who may transport students.

Every school transportation provider shall have a valid driver’s license. Such drivers shall have full authority and responsibility for the passengers riding in school vehicles.

Students or other persons riding in school buses or school vehicles who violate district policy or bus and/or school vehicle rules will be reported to the proper administrative official.  Violations of these policies and/or rules may result in disciplinary action by school officials or reports to law enforcement as appropriate.

Speed Limits

The board may set speed limits for district vehicles, which may be lower than state-allowed maximum speed limits.

Safety Inspection

The superintendent shall be responsible for bus and other transportation inspections.

 

EDAA    School Vehicles                                                                     EDAA-2

Defects found in school vehicles shall be repaired as soon as possible.  The director of transportation shall be responsible for keeping school vehicles in good operating condition.

Scheduling and Routing

Scheduling and routing shall be the responsibility of the superintendent or the superintendent’s designee.

Bus and transportation schedules and routing maps will be updated annually prior to the start of school.

All requirements of the Kansas Motor Vehicle Code and other applicable laws and regulations shall be strictly observed at all times.

Bus stops shall be reviewed at least annually for safety hazards.

Whenever practicable, a stop shall not be established where visibility is obstructed to motorists for five hundred (500) feet in any direction.  If a stop must be established where visibility is less than five hundred (500) feet, highway warning signs or other safety procedures shall be provided.

The bus drivers shall be responsible for providing supervision for the loading and unloading of school bus passengers.

The school bus driver shall not allow anyone other than school personnel and students regularly assigned thereto to ride the bus unless a permit of a type and form approved by the Principal or their teacher is provided.  This section shall not apply to law enforcement or emergency periods as designated by the governing board of the school district.

 

 

 

EDAA    School Vehicles                                                                     EDAA-3

A driver shall not require or allow any student to leave the bus before such student has reached his or her destination without a note from the student’s parent or guardian.

Records

Every school transportation provider will keep accurate records pertaining to each assigned vehicle.  The types of records shall be developed by the superintendent.

Any record developed by the administration for the purpose of monitoring vehicle use will include, but may not be limited to, the following information:  miles driven each trip, gas and oil usage, purpose of the trip, destination, time of departure, and time of return.  Such records will be signed by each driver at the conclusion of each trip and submitted to the person responsible for collection of these records.  An annual summary report will be used in the compilation of the district’s budget.  A copy of the annual report may be given to the board on or before the regular board meeting in June or upon request.

Licensing of Drivers

It shall be the responsibility of all school transportation providers to register with the superintendent annually the validity of license certification by the Kansas Department of Revenue.  If a school transportation provider’s license is suspended or revoked at any time, the suspension or revocation shall be reported to the superintendent, and the employee shall immediately cease driving a school vehicle and transporting students.

 

 

EDAA    School Vehicles                                                                     EDAA-4

School transportation providers shall receive a copy of this policy annually on registering their driving certification with the superintendent.

Housing of School Vehicles

All school vehicles shall be housed in areas designated by the superintendent.  Buses may be housed in the district’s central storage area or assigned to a designated driver who may then house the bus as directed.

If district cars or vans are assigned to designated employees, the employee shall be responsible for the proper care, maintenance, and housing of the vehicle either at a district-owned site or at the employee’s residence.

Transportation to Summer Athletic Events

The board authorizes the superintendent to approve the use of school buses or other school vehicles in transporting district students to summer athletic activities such as, but not limited to, camps, 7-on-7, and summer league games.

Any staff requests for such use shall be submitted to the superintendent on or before the second Monday of the month and shall include information concerning the time, date, duration, and purpose of the transportation; the projected number of students requiring transportation for such event; the type

of bus(es) or vehicle(s) requested; which district staff member(s) will be accompanying the student(s) on such trips; and whether or not additional school transportation providers would be required to provide such transport.

The superintendent may grant or deny such requests after taking into consideration the following factors: 1) the expense of providing requested transport; 2) the availability of funds for such purpose; 3) the availability of adequate school staff to chaperone and/or provide transportation; 4) the

EDAA    School Vehicles                                                                     EDAA-5

availability of and/or the coverage of liability insurance for this purpose; 5) priority of assignment and availability of necessary vehicles; 6) Title IX and other fairness considerations in granting use or repeated use to a particular group of student athletes; and 7) other good cause as determined by the superintendent.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 6/10; 12/13; 5/15; 6/15

 

EDDA    Special Use of School Buses (See ED)                                         EDDA

The board may allow for special uses of district buses using guidelines established in this policy.  Transportation fees may be charged to offset totally or in part the cost of approved special trips.  Revenues received by the board under the provisions of this policy shall not be considered a reduction of operating expenses of the school district.  Groups allowed use of buses under this policy are responsible for the care and cleaning of the buses, and for the supervision of passengers.  The types of groups allowed, and the restrictions placed on the activities these groups may sponsor while using district transportation, shall be approved by the board and filed with the clerk.  Groups allowed use of district buses may not travel outside Kansas.

Special uses will not be approved without insurance coverage.

The board may allow the following special uses for district owned buses:

  • Parents and/or other adults when traveling to or from school-related functions or activities;
  • Students traveling to or from functions or activities sponsored by organizations, the membership of which is principally composed of children of school age;

 

  • Persons engaged in field trips related to an adult education program maintained by the district;

 

  • Governing bodies of townships, city or county who transport individuals, groups or organizations;
  • Nonpublic school students when traveling to or from interschool or intraschool functions or activities;
  • Community college students enrolled in the community college to or from attendance at class at the community college or to and from functions or activities of the community college.

 

EDDA   Special Use of School Buses                                                     EDDA-2

  • A four-year college or university, area vocational school, or area vocational-technical school for transportation of students to or from attendance at class at the four-year college or university, area vocational school or area vocational-technical school, or for transportation of students, alumni and other members of the public to or from functions or activities of these organizations;
  • Public recreation commissions, if travel is to or from an activity related to the operation of the commission;
  • Another school district if there is a cooperative and shared-cost arrangement with that district.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 9/97; 4/07; 5/15

 

EE   Food Services Management                                                                 EE

A supervisor may be hired by the board to oversee the district’s food service program.

Sanitation Inspections

The building principal shall inspect each lunchroom to ensure that proper sanitation procedures are being followed.

Records

The supervisor shall be responsible for keeping food service records required by state and federal laws and regulations.

The supervisor shall be under the direct supervision of the superintendent and shall have control over all aspects of the district’s food service programs subject to board policy, rules and state and federal regulations.

Meal Prices

Meal prices shall be determined by the board.

The board will maintain a policy on free and reduced price lunches to ensure adherence to USDA and State Department of Education requirements and to ensure adequacy in meeting nutritional needs of students in the district.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

EF   Data Management                                                                              EF

Data Dissemination

Data collected by the district may be disseminated with board approval in accordance with current law.

To Education Agencies

Data collected in the district may be provided to authorized state or federal government education agencies upon proper request, subject to the approval of the board or provisions of law.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

FA   Goals and Objectives                                                                         FA

Facility planning programs shall provide for new developments in instruction, population shifts, and changes in the condition of existing facilities.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

FB   Building Committees                                                                           FB

Building committees may be appointed by the board to assess general or specific facility needs and to advise the board.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

FC   Funerals, Memorials, and Naming of District Facilities                         FC

Funerals

No funerals will be held in a district school building.

Memorials

As places designed primarily to support learning, school sites should not serve as the main venue for permanent memorials for students or staff.  Permanent memorials for deceased students or staff shall be limited in form to perpetual awards or scholarships for district students.

Any permanent memorials in existence before the adoption of this policy can only be removed by board action.

Naming of Facilities

The board will consider requests from school and community groups to name an athletic or other school activity facility, building, or a portion thereof for a person provided the proposed name has special significance and/or the person has made an outstanding contribution to the school or the school system.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 6/13; 5/15

 

FD   Capital Outlay Long Range Planning                                                  FD

The board directs the administration to develop long-range plans and reliable methods to project capital outlay needs.  The long-range planning process may include recommendations from patrons, consultants, architects, the board attorney, the district staff and representatives from local, state and federal governmental agencies.

The superintendent shall report recommendations concerning the district’s capital outlay needs to the board on or before the regular board meeting each March.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

FDB   Long Range Needs Determination                                                    FDB

The board and administration may periodically conduct district-wide assessments to evaluate facility use, to project future building needs, or to recommend that facilities be closed.  A task force may be appointed to assist with the study.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

GA   Personnel Policy Organization                                                GA

These policies are arranged in the following manner:

  • GA policies apply to all employees.
  • GB policies apply to teachers and other licensed staff covered by the negotiated agreement.
  • GC policies apply to classified/non-licensed staff.

Approved:  2/8/16

KASB Recommendation – 2/98; 1/05; 4/07; 5/15

 

GAA   Goals and Objectives (See BDA, CM, CMA and JA)                 GAA

The goal of the personnel policies set forth in this policy section is to create the best possible educational climate for the children of the school district.  To this end, these personnel policies are designed to prevent misunderstanding by the district’s personnel of their duties, responsibilities, and privileges.

All employees shall follow all applicable board policies, rules, regulations, and supervisory directives.

All personnel handbooks shall be approved by the board and adopted, by reference, as a part of these policies and rules.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 12/13; 5/15

 

GAAA  Equal Employment Opportunity and Nondiscrimination       GAAA

The board shall hire all employees on the basis of ability and the district’s needs.

The district is an equal opportunity employer and shall not discriminate in its employment practices and policies with respect to hiring, compensation, terms, conditions, or privileges of employment because of an individual’s race, color, religion, sex, age, disability or national origin.

Inquiries regarding compliance may be directed to the Superintendent, 208 S. Cayuga, Frontenac, KS 66763, 620-231-7551, district compliance coordinator or to:

Equal Employment Opportunity Commission

400 State Ave., 9th Floor

Kansas City, KS 66101

(913) 551-5655

 

or

 

Kansas Human Rights Commission

900 SW Jackson, Suite 568-S

Topeka, KS  66612-1258

(785) 296-3206

 

or

 

United States Department of Education

Office for Civil Rights

One Petticoat Lane

1010 Walnut Street, Suite 320

Kansas City, MO  64106

 

 

Approved:  2/8/16

 

KASB Recommendation – 2/98; 8/98; 6/06; 4/07; 5/15; 12/15

 

 

GAAB  Complaints of Discrimination (See JDDC, JGECA and KN)    GAAB

The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation or harassment due to race, color, religion, sex, age, national origin or disability.  Any incident of

discrimination in any form shall promptly be reported to an employee’s immediate supervisor, the building principal or the district compliance coordinator   for investigation and corrective action by the building or district compliance officer.  Any employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination.

Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or religion in the admission or access to, or treatment or employment in the district’s programs and activities is prohibited.  The Superintendent, 208 S. Cayuga Frontenac, KS  66763, (620) 231-7551 has been designated to coordinate compliance with nondiscrimination requirements contained in Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Complaints of discrimination should be addressed to an employee’s supervisor or to the building principal or the compliance coordinator.  Complaints against the superintendent should be addressed to the board of education.

Complaints of discrimination will be resolved using the district’s discrimination complaint procedures in policy KN.

The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the

 

GAAB  Complaints of Discrimination (See JDDC, JGECA and KN) GAAB-2

complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 8/98; 4/07; 6/09; 6/15

 

GAAC  Sexual Harassment (See GAF and JGEC)                            GAAC

The board of education is committed to providing a positive and productive working and learning environment, free from discrimination on the basis of sex, including sexual harassment.  Sexual harassment will not be tolerated in the school district.  Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination on the basis of sex un­der Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events.  Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school.  It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.  Violation of this policy by any employee shall result in disciplinary action, up to and including termination.

Sexual harassment shall include, but not be limited to, unwelcome sexual advances, requests for sexual favors, and other verbal or physical

 

GAAC  Sexual Harassment                                                      GAAC-2

conduct of a sexual nature when:  (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (3) such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.

Sexual harassment may result from verbal or physical conduct or writ­ten or graphic material.  Sexual harassment may include, but is not limited to:  verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or sug­gesting or demanding sexual involvement accompanied by implied or explicit threats concerning an employee’s job status.

The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the harassment immediately.  Complaints of sexual harassment will be promptly investigated and resolved.

Employees who believe they have been subjected to sexual harassment should discuss the problem with their immediate supervisor.  If an employee’s immediate supervisor is the alleged harasser, the employee should discuss the problem with the building principal or the district compliance coordinator.  Employees who do not believe the matter is appropriately resolved through

 

GAAC  Sexual Harassment                                                      GAAC-3

this meeting may file a formal complaint under the district’s discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above.  Unacceptable conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of sexual harassment or receives a complaint of harassment from another employee or a student shall report the complaint to the building principal.  Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action.  School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

Initiation of a complaint of sexual harassment in good faith will not adversely affect the job security or status of an employee, nor will it affect his or her compensation.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a sexual harassment

 

GAAC  Sexual Harassment                                                      GAAC-4

complaint is prohibited.  Any person who retaliates is subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.  The policy shall also be published in student, parent, and employee handbooks as directed by the district compliance coordinator.  Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 8/98; 7/03; 6/04; 4/07; 6/15

 

GAACA   Racial and Disability Harassment: Employees              GAACA

              (See GAF, JGECA and KN)

The board of education is committed to providing a positive and productive working and learning environment, free from discrimination, including harassment, on the basis of race, color, national origin, or disability.  Racial and disability harassment will not be tolerated in the school district.  Racial or disability harassment of employees or students of the district by board members, administrators, certified and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.  All forms of racial and disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events.  Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to racially harass or harass on the basis of disability any student, employee, or other individual associated with the school.  It shall further be a violation for any employee to discourage a student or another employee from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

 

GAACA   Racial and Disability Harassment:  Employees          GAACA-2

Violations of this policy by any employee shall result in disciplinary action, up to and including termination.

Harassment prohibited by this policy includes racially or disability-motivated conduct which:

  • Affords an employee different treatment, solely on the basis of race,

color, national origin, or disability, in a manner which interferes

with or limits the ability of the employee to participate in or benefit

from the services, activities or programs of the school;

 

  • Is sufficiently severe, pervasive or persistent so as to have the

purpose or effect of creating a hostile working environment;

  • Is sufficiently severe, pervasive or persistent so as to have the

purpose or effect of interfering with an individual’s work perfor-

mance or employment opportunities.

 

Racial or disability harassment may result from verbal or physical conduct or written or graphic material.

The district encourages all victims of racial or disability harassment and persons with knowledge of such harassment to report the harassment immediately.  Complaints of racial or disability harassment will be promptly investigated and resolved.

Employees who believe they have been subjected to racial or disability harassment should discuss the problem with their immediate supervisor.  If an employee’s immediate supervisor is the alleged harasser, the employee should discuss the problem with the building principal or the district compliance coordinator.  Employees who do not believe the matter is appropriately resolved through this meeting may file a formal complaint under the district’s discrimination complaint procedure in policy KN.

 

 

GAACA   Racial and Disability Harassment:  Employees          GAACA-3

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial or disability harassment under the definition outlined above.  Unacceptable conduct may or may not constitute racial or disability harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may also result in employee discipline.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

Any employee who witnesses an act of racial or disability harassment or receives a complaint of harassment from another employee or a student shall report the complaint to the building principal.  Employees who fail to report complaints or incidents of racial or disability harassment to appropriate school officials may face disciplinary action.  School administrators who fail to investigate and take appropriate corrective action in response to complaints of racial or disability harassment may also face disciplinary action, up to and including termination.

Initiation of a complaint of racial or disability harassment in good faith will not adversely affect the job security or status of an employee, nor will it affect his or her compensation.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a racial or disabil

 

 

 

GAACA   Racial and Disability Harassment:  Employees          GAACA-4

ity harassment complaint is prohibited.  Any person who retaliates is subject to

immediate disciplinary action, up to and including termination from employment.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

False or malicious complaints of racial or disability harassment may result in corrective or disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.  The policy shall also be published in student, parent and employee handbooks as directed by the district compliance coordinator.  Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

 

Approved:  2/8/16

KASB Recommendation – 8/98; 7/03; 4/07; 9/12; 6/15

 

GAAD   Child Abuse (See JCAC and JGEC)                                    GAAD

Any district employee who has reason to know or suspect a child has been injured as a result of physical, mental or emotional abuse or neglect or sexual abuse, shall promptly report the matter to the local Kansas Department for Children and Families (DCF) office or to the local law enforcement agency if the DCF office is not openEmployees may file a report of suspected abuse anonymously to either DCF by phoning 1-800-922-5330 or to local law enforcement officials.  The Code for Care of Children also provides civil immunity from prosecution if the report is made in good faith.

The employee making the report will not contact the child’s family or any other persons to determine the cause of the suspected abuse or neglect.

DCF or Law Enforcement Access to Students on School Premises

The building principal shall allow a student to be interviewed by DCF or law enforcement representatives on school premises to investigate suspected child abuse and shall act as appropriate to facilitate the agency’s access to the child and to protect the student’s interests during the process.  State law grants the investigating agency the authority to determine whether a school employee may be present while the interview is being conducted, taking into account the child’s best interests.  If asked to sit in on the interview by the agency representative conducting it, the building principal or designee thereof shall oblige such request in order to provide comfort to the child throughout the process and to facilitate the investigation.

Cooperation Between School and Agencies

Principals shall work with DCF and law enforcement agencies to develop a plan of cooperation for investigation reports of suspected child

 

GAAD   Child Abuse                                                              GAAD-2

abuse or neglect.  To the extent that safety is not compromised, law enforcement officers investigating complaints of suspected child abuse or neglect on school property shall not be in uniform.

Reporting Procedure

The employee shall promptly report to the local DCF office or law enforcement if DCF is closed.  It is recommended the building administrator also be notified after the report is made.

If the building principal has been notified, the principal shall immediately notify the superintendent that the initial report to DCF has been made.  If appropriate, the principal may confer with the school’s social worker, guidance counselor or psychologist.  At no time shall the principal or any other staff member prevent or interfere with the making of a suspected child abuse report.

If available, the following information shall be given by the person making the initial report:  name, address and age of the student; name and address of the parents or guardians; nature and extent of injuries or description of neglect or abuse; and any other information that might help establish the cause of the child’s condition.

Any personal interview or physical inspection of the child by any school employee shall be conducted in an appropriate manner with an adult witness present.

State law provides that anyone making a report in good faith and without malice shall be immune from any civil liability that might otherwise be incurred or imposed.

 

GAAD   Child Abuse                                                              GAAD-3

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/07; 11/10; 8/12; 10/12; 11/12; 5/15

 

GAAE     Bullying by Staff (See EBC, GAAB, JDD, JDDC, and KGC)                  GAAE

The board of education prohibits bullying in any form by any student, staff member, or parent towards a student or a staff member on or while using school property, in a school vehicle or at a school-sponsored activity or event.  For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law.

The administration shall propose, and the board shall review and approve a plan to address bullying as prohibited herein.  The plan shall include provisions for the training and education of staff members.

Staff members who bully others in violation of this policy may be subject to disciplinary action, up to and including suspension and/or termination.  If appropriate, staff members who violate the bullying prohibition shall be reported to local law enforcement.

 

Approved:  2/8/16

KASB Recommendation – 6/08; 6/13; 5/15; 12/15

 

GAAF      Emergency Safety Interventions (See GAO, JRB, JQ, and KN) GAAF

The board of education is committed to limiting the use of Emergency Safety Intervention (“ESI”), such as seclusion and restraint, with all students.  Seclusion and restraint shall be used only when a student’s conduct necessitates the use of an emergency safety intervention as defined below.  The board of education encourages all employees to utilize other behavioral management tools, including prevention techniques, de-escalation techniques, and positive behavioral intervention strategies.

This policy shall be made available on the district website with links to the policy available on any individual school pages.  In addition, this policy shall be included in at least one of the following: each school’s code of conduct, school safety plan, or student handbook.  Notice of the online availability of this policy shall be provided to parents during enrollment each year.

Definitions

“Campus police officer” means a school security officer designated by the board of education of any school district pursuant to K.S.A. 72–8222, and amendments thereto.

“Chemical Restraint” means the use of medication to control a student’s violent physical behavior or restrict a student’s freedom of movement.

“Emergency Safety Intervention” is the use of seclusion or physical restraint, but does not include physical escort or the use of time-out.

“Incident” means each occurrence of the use of an emergency safety intervention.

“Law enforcement officer” and “police officer” mean a full-time or part-time salaried officer or employee of the state, a county, or a city, whose duties include the prevention or detection of crime and the enforcement of

GAAF      Emergency Safety Interventions                                 GAAF-2

criminal or traffic law of this state or any Kansas municipality. This term includes a campus police officer.

“Legitimate law enforcement purpose means a goal within the lawful authority of an officer that is to be achieved through methods or conduct condoned by the officer’s appointing authority.

“Mechanical Restraint” means any device or object used to limit a student’s movement.

“Parent” means: (1) a natural parent; (2) an adoptive parent; (3) a person acting as a parent as defined in K.S.A. 72-1046(d)(2), and amendments

thereto; (4) a legal guardian; (5) an education advocate for a student with an exceptionality;  (6) a foster parent, unless the student is a child with an exceptionality; or (7) a student who has reached the age of majority or is an emancipated minor.

“Physical Escort” means the temporary touching or holding the hand, wrist, arm, shoulder, or back of a student who is acting out for the purpose of inducing the student to walk to a safe location.

“Physical Restraint” means bodily force used to substantially limit a student’s movement, except that consensual, solicited, or unintentional contact and contact to provide comfort, assistance, or instruction shall not be deemed to be physical restraint.

“School resource officer” means a law enforcement officer or police officer employed by a local law enforcement agency who is assigned to a district through an agreement between the local law enforcement agency and the district.

“School security officer” means a person who is employed by a board of education of any school district for the purpose of aiding and supplementing

GAAF      Emergency Safety Interventions                                 GAAF-3

state and local law enforcement agencies in which the school district is located, but is not a law enforcement officer or police officer.

“Seclusion” means placement of a student in a location where all of the following conditions are met: (1) the student is placed in an enclosed area by school personnel; (2) the student is purposefully isolated from adults and peers; and (3) the student is prevented from leaving, or reasonably believes that he or she will be prevented from leaving the enclosed area.

“Time-out” means a behavioral intervention in which a student is temporarily removed from a learning activity without being secluded.

Prohibited Types of Restraint

All staff members are prohibited from engaging in the following actions with all students:

  • Using face-down (prone) physical restraint;
  • Using face-up (supine) physical restraint;
  • Using physical restraint that obstructs the student’s airway;
  • Using physical restraint that impacts a student’s primary mode of communication;
  • Using chemical restraint, except as prescribed treatments for a student’s medical or psychiatric condition by a person appropriately licensed to issue such treatments; and
  • Use of mechanical restraint, except:
    • Protective or stabilizing devices required by law or used in accordance with an order from a

 

GAAF      Emergency Safety Interventions                                 GAAF-4

person appropriately licensed to issue the order for the device;

  • Any device used by a certified law enforcement officer to carry out law enforcement duties; or
  • Seatbelts and other safety equipment when used to secure students during transportation.

Use of Emergency Safety Interventions

ESI shall be used only when a student presents a reasonable and immediate danger of physical harm to such student or others with the present ability to effect such physical harm.  Less restrictive alternatives to ESI, such as positive behavior interventions support, shall be deemed inappropriate or

ineffective under the circumstances by the school employee witnessing the student’s behavior prior to the use of any ESI.  The use of ESI shall cease as soon as the immediate danger of physical harm ceases to exist.  Violent action that is destructive of property may necessitate the use of an ESI.  Use of an ESI for purposes of discipline, punishment, or for the convenience of a school employee shall not meet the standard of immediate danger of physical harm.

ESI Restrictions

A student shall not be subjected to ESI if the student is known to have a medical condition that could put the student in mental or physical danger as a result of ESI.  The existence of such medical condition must be indicated in a written statement from the student’s licensed health care provider, a copy of which has been provided to the school and placed in the student’s file.

 

 

GAAF      Emergency Safety Interventions                                 GAAF-5

Such written statement shall include an explanation of the student’s diagnosis, a list of any reasons why ESI would put the student in mental or

physical danger, and any suggested alternatives to ESI. Notwithstanding the provisions of this subsection, a student may be subjected to ESI, if not subjecting the student to ESI would result in significant physical harm to the student or others.

Use of Seclusion

When a student is placed in seclusion, a school employee shall be able to see and hear the student at all times.

All seclusion rooms equipped with a locking door shall be designed to ensure that the lock automatically disengages when the school employee viewing the student walks away from the seclusion room, or in case of emergency, such as fire or severe weather.

A seclusion room shall be a safe place with proportional and similar characteristics as other rooms where students frequent.  Such room shall be free of any condition that could be a danger to the student, well-ventilated, and sufficiently lighted.

Training

All staff members shall be trained regarding the use of positive behavioral intervention strategies, de-escalation techniques, and prevention techniques.  Such training shall be consistent with nationally recognized training programs on ESI.  The intensity of the training provided will depend upon the employee’s position.  Administrators, licensed staff members, and other staff deemed most likely to need to restrain a student will be provided more intense training than staff who do not work directly with

GAAF      Emergency Safety Interventions                                 GAAF-6

students in the classroom.  District and building administration shall make the determination of the intensity of training required by each position.

Each school building shall maintain written or electronic documentation regarding the training that was provided and a list of participants, which shall be made available for inspection by the state board of education upon request.

Notification and Documentation

The principal or designee shall notify the parent the same day as an incident.  The same-day notification requirement of this subsection shall be deemed satisfied if the school attempts at least two methods of contacting the parent. A parent may designate a preferred method of contact to receive the same-day notification. Also, a parent may agree, in writing, to receive only one same-day notification from the school for multiple incidents occurring on the same day.

Documentation of the ESI used shall be completed and provided to the student’s parents no later than the school day following the day of the incident.  Such written documentation shall include: (A) The events leading up to the incident; (B) student behaviors that necessitated the ESI; (C) steps taken to transition the student back into the educational setting; (D) the date and time the incident occurred, the type of ESI used, the duration of the ESI, and the school personnel who used or supervised the ESI; (E) space or an additional form for parents to provide feedback or comments to the school regarding the incident; (F) a statement that invites and strongly encourages

 

 

 

GAAF      Emergency Safety Interventions                                 GAAF-7

parents to schedule a meeting to discuss the incident and how to prevent future incidents; and (G) email and phone information for the parent to contact the school to schedule the ESI meeting. Schools may group incidents together when documenting the items in subparagraphs (A), (B) and (C) if the triggering issue necessitating the ESIs is the same.

The parent shall be provided the following information after the first and each subsequent incident during each school year: (1) a copy of this policy which indicates when ESI can be used; (2) a flyer on the parent’s rights; (3) information on the parent’s right to file a complaint through the local dispute resolution process (which is set forth in this policy) and the complaint process of the state board of education; and (4) information that will assist the parent in navigating the complaint process, including contact information for Families Together and the Disability Rights Center of Kansas.  Upon the first occurrence of an incident of ESI, the foregoing information shall be provided in printed form or, upon the parent’s written request, by email.  Upon the occurrence of a second or subsequent incident, the parent shall be provided with a full and direct website address containing such information.

Law Enforcement, School Resource, and Campus Security Officers

Campus police officers and school resource officers shall be exempt from the requirements of this policy when engaged in an activity that has a legitimate law enforcement purpose.  School security officers shall not be exempt from the requirements of this policy.

 

 

 

GAAF      Emergency Safety Interventions                                 GAAF-8

If a school is aware that a law enforcement officer or school resource officer has used seclusion, physical restraint, or mechanical restraint on a student, the school shall notify the parent the same day using the parent’s preferred method of contact. A school shall not be required to provide written documentation to a parent, as set forth above, regarding law enforcement use of an emergency safety intervention, or report to the state department of education any law enforcement use of an emergency safety intervention. For purposes of this subsection, mechanical restraint includes, but is not limited to, the use of handcuffs.

Documentation of ESI Incidents

Except as specified above with regard to law enforcement or school resource officer use of emergency safety interventions, each building shall maintain documentation any time ESI is used with a student.  Such documentation must include all of the following:

  • Date and time of the ESI,
  • Type of ESI,
  • Length of time the ESI was used,
  • School personnel who participated in or supervised the ESI,
  • Whether the student had an individualized education program at the time of the incident,
  • Whether the student had a section 504 plan at the time of the incident, and whether the student had a behavior intervention plan at the time of the incident.

 

GAAF      Emergency Safety Interventions                                 GAAF-9

All such documentation shall be provided to the building principal, who shall be responsible for providing copies of such documentation to the superintendent or the superintendent’s designee on at least a biannual basis.  At least once per school year, each building principal or designee shall review the documentation of ESI incidents with appropriate staff members to consider the appropriateness of the use of ESI in those instances.

Reporting Data

District administration shall report ESI data to the state department of education as required.

Parent Right to Meeting on ESI Use

After each incident, a parent may request a meeting with the school to discuss and debrief the incident. A parent may request such meeting verbally, in writing, or by electronic means. A school shall hold a meeting requested under this subsection within 10 school days of the parent’s request. The focus of any such meeting shall be to discuss proactive ways to prevent the need for emergency safety interventions and to reduce incidents in the future.

For a student with an IEP or a Section 504 plan, such student’s IEP team or Section 504 plan team shall discuss the incident and consider the need to conduct a functional behavioral assessment, develop a behavior intervention plan, or amend the behavior intervention plan if already in existence.

 

 

 

 

 

GAAF      Emergency Safety Interventions                               GAAF-10

For a student with a section 504 plan, such student’s section 504 plan team shall discuss and consider the need for a special education evaluation.  For students who have an individualized education program and are placed in a private school by a parent, a meeting called under this subsection shall include the parent and the private school, who shall consider whether the parent should request an individualized education program team meeting. If the parent requests an individualized education program team meeting, the private school shall help facilitate such meeting.

For a student without an IEP or Section 504 plan, the school staff and the parent shall discuss the incident and consider the appropriateness of a referral for a special education evaluation, the need for a functional behavioral assessment, or the need for a behavior intervention plan.  Any such meeting shall include the student’s parent, a school administrator for the school the student attends, one of the student’s teachers, a school employee involved in the incident, and any other school employees designated by the school administrator as appropriate for such meeting.

The student who is the subject of such meetings shall be invited to attend the meeting at the discretion of the parent.  The time for calling such a meeting may be extended beyond the 10-day limit if the parent of the student is unable to attend within that time period.  Nothing in this section shall be construed to prohibit the development and implementation of a functional behavior assessment or a behavior intervention plan for any

student if such student would benefit from such measures.

 

 

GAAF      Emergency Safety Interventions                               GAAF-11

Local Dispute Resolution Process

If a parent believes that an emergency safety intervention has been used on the parent’s child in violation of state law or board policy, the parent may file a complaint as specified below.

The board of education encourages parents to attempt to resolve issues relating to the use of ESI informally with the building principal and/or the superintendent before filing a formal complaint with the board.  Once an informal complaint is received, the administrator handling such complaint shall investigate such matter, as deemed appropriate by the administrator.  In the event that the complaint is resolved informally, the administrator must provide a written report of the informal resolution to the superintendent and the parents and retain a copy of the report at the school.  The superintendent will share the informal resolution with the board of education and provide a copy to the state department of education.

If the issues are not resolved informally with the building principal and/or the superintendent, the parents may submit a formal written complaint to the board of education by providing a copy of the complaint to the clerk of the board and the superintendent within thirty (30) days after the parent is informed of the incident.

Upon receipt of a formal written complaint, the board president shall assign an investigator to review the complaint and report findings to the board as a whole.  Such investigator may be a board member, a school administrator selected by the board, or a board attorney.  Such investigator shall be informed

of the obligation to maintain confidentiality of student records and shall report

 

GAAF      Emergency Safety Interventions                               GAAF-12

the findings of fact and recommended corrective action, if any, to the board in executive session.

Any such investigation must be completed within thirty (30) days of receipt of the formal written complaint by the board clerk and superintendent.  On or before the 30th day after receipt of the written complaint, the board shall adopt written findings of fact and, if necessary, appropriate corrective action.  A copy of the written findings of fact and any corrective action adopted by the board shall only be provided to the parents, the school, and the state department of education and shall be mailed to the parents and the state department within 30 days of the board’s receipt of the formal complaint.

If desired, a parent may file a complaint under the state board of education administrative review process within thirty (30) days from the date a final decision is issued pursuant to the local dispute resolution process.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 6/13; 12/13; 6/15

 

GACA  Positions (See CD and GACB)                                          GACA

Employment positions shall be authorized by the board.  The superintendent shall prepare for board approval a comprehensive list of all positions, together with the qualifications, duties and responsibilities.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

 

GACB  Job Descriptions (See CD and GACA)                               GACB

The superintendent shall develop a job description for each category of employee.  Job descriptions shall be filed with the clerk and may be published in handbooks.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GACC    Recruitment and Hiring                                                                  GACC

Recruitment

The board delegates recruiting authority to the superintendent.  In carrying out this responsibility, the superintendent may involve administrators and other employees.

Hiring

The superintendent shall make recommendation for all nominations for appointment to employment positions within the district.  The board may accept or reject the nomination and request additional nominations.

Unless otherwise stated in this policy, the board shall approve the hiring of all employees.  With the exception of the classifications of employees listed below, no staff member’s employment is official until the contract or other document is signed by the candidate and approved by the board.

Appointment of employees shall be made by the board with the following exceptions:

  • Casual laborers and temporary clerical workers may be employed by the superintendent in fulfillment of a program authorized by the board;
  • Substitute teachers may be appointed by the superintendent or principal on an as needed basis;
  • Any employment required in an emergency where life and property are endangered may be made by the superintendent.

All appointments not made by superintendent or principal shall be temporary and subject to confirmation by the board at the first meeting of the board following such appointment.

 

 

 

 

GACC    Recruitment and Hiring                                                               GACC-2

Hiring sequence

  • Conditional offer of employment is extended to the candidate subject to revocation or, if provisional employment has already begun, termination of employment based upon unsatisfactory results of any reference and/or background checks performed;
  • Acceptance by the candidate is received;
  • Contract or other appropriate document sent to the candidate and candidate’s acceptance signified by a signed document returned to the superintendent; and

 

  • Approval of the contract or other documents by the board.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 6/00; 6/01; 4/07; 6/14; 5/15

 

 

GACCA   Nepotism                                                                 GACCA

The superintendent shall make reasonable efforts to determine whether a candidate for employment is related to a board member or an administrator of the district.  If a candidate is related to a board member or administrator, the superintendent will make this fact known to the board.

Supervision Limitations

No employee shall directly supervise or be responsible for any portion of the evaluation of his or her father, mother, brother, sister, spouse, son, daughter, step-son, step-daughter, son-in-law, or daughter-in-law.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 6/07; 4/13; 5/15

 

GACD   Employment Eligibility Verification (Form I-9) (See GAK)   GACD

All district employees, at the time of employment, shall provide verification of identity and employment status to the superintendent.

The superintendent shall maintain a file on all of the district’s employees hired after November 6, 1986, proving that each employee has verified their identity, employment status, U.S. citizenship, or legal alien status.

For additional information see:

http://www.uscis.gov/files/nativedocuments/m-274.pdf

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/08; 5/15

 

GACE   Assignment and Transfer                                                GACE

The board reserves the right to assign, reassign or transfer all employees.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAD   Employee Development Opportunities                                  GAD

Unless otherwise provided in the negotiated agreement for staff to whom such applies, all plans for self-improvement involving expenditure of district funds, or which require time away from the employee’s assigned responsibilities shall be approved in advance by the superintendent.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAE   Complaints                                                                        GAE

Any employee may file a complaint with their supervisor concerning a school rule, regulation, policy or decision that affects the employee.  The complaint shall be in writing, filed within ten (10) days following the event complained of and shall specify the basis of the complaint.  The supervisor shall meet with the employee and provide a written response within ten (10) days.  If the employee disagrees with the decision, employee may appeal to the superintendent.  The superintendent’s decision shall be final.  Employees covered by the negotiated agreement shall follow procedures outlined in that document.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAF   Staff-Student Relations                                                       GAF

(See GAAC, GAACA JGEC, JGECA and KN)

Staff members shall maintain professional relationships with students, which are conducive to an effective educational environment.  Staff members shall not submit students to bullying, harassment, or discrimination prohibited by board policy.   Staff members shall not have any interaction of a romantic and/or sexual nature with any student at any time regardless of the student’s age or consent.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 2/98; 7/03; 4/07; 6/07; 5/15

 

GAG   Conflict of Interest                                                            GAG

District employees are prohibited from engaging in any activity which may conflict with or detract from the effective performance of their duties.  No employee will attempt, during the school day or on school property, to sell or endeavor to influence any student or school employee to buy any product, article, instrument, service or other items which may directly or indirectly benefit the school employee.  No school employee will enter into a contract for remuneration with the district other than a contract for employment unless the contract is awarded on the basis of competitive bidding.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAH  Participation in Community Activities                                  GAH

Prior permission must be obtained from the superintendent for participation in any non-school community activity which takes place during duty hours.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAHB     Political Activities                                                     GAHB

Holding Public Office

Staff members elected or appointed to a public office which restricts the employee’s ability to complete contractual obligations may be required to take unpaid leave for a period of time determined by the board or may be terminated.

Staff members holding a public office, which in the judgment of the board is less than full-time, shall request unpaid leave from the superintendent at least one week in advance.

An employee who must be absent from school to carry out the duties of a public office must take a leave of absence without pay for the duration of the public office.

Political Activity in the Schools

Staff members shall not use school time, school property, or school equipment for the purpose of furthering the interests of any political party, the campaign of any political candidate, or the advocacy of any political issue.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/15

 

GAI   Solicitations (See KDC)                                                       GAI

All solicitations of and by staff members during duty hours are prohibited without prior approval of the appropriate supervisor.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAJ   Gifts (See JL and KH)                                                          GAJ

The giving of gifts between students and staff members is discouraged.

Unless approved by the principal, staff members shall not give gifts to any student or class of students when the gifts arise out of a school situation, class or school-sponsored activity.

Gifts to Staff Members

Staff members are prohibited from receiving gifts from vendors, salesmen or other such representatives.  Premiums resulting from sales projects sponsored by the school shall become the property of the school.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAK  Personnel Records   (See CEI, CGI, GACD, GBI, and GCI)        GAK

Personnel files required by the district shall be confidential and in the custody of the records custodian and/or the superintendent.  Employees have the right to inspect their files upon proper notice under the supervision of an appropriate supervisor.  All records and files maintained by the district should be screened periodically by the custodian of records.

All personnel files and evaluation documents, including those stored by electronic means, shall be adequately secured.

Requests for References

Unless otherwise allowed by law, a request by a third party for release of any personnel record shall require the written consent of the employee, and shall be submitted to the records custodian who shall respond to the request as the law allows.

Upon receipt of a written request district officials may provide information regarding past and present employees to prospective employers in compliance with current law.  Information that may be provided will include:

  • employment date(s);
  • job description and duties while in the district’s employ;
  • last salary or wage;
  • wage history;
  • whether the employee was voluntarily or involuntarily released from service and the reasons for the separation;
  • written employee evaluations which were conducted prior to the employee’s separation from the employer and to which an employee shall be given a copy upon request.

 

GAK  Personnel Records                                                          GAK-2

Immunity Provided

Unless otherwise provided by law, an employer who responds in writing to a written request concerning a current or former employee from a prospective employer of that employee shall be absolutely immune from civil liability for disclosure of the information noted above to which an employee may have access.

 

Approved:  2/8/16

KASB Recommendation – 7/02; 4/07; 5/15

 

GAL   Salary Deductions (FLSA) (See GAOF)                                  GAL

The district shall comply with the salary basis requirements of the Fair

Labor Standards Act (FLSA).  The board prohibits all managers from making any improper deductions from the salaries of exempt employees.  Employees shall be made aware of this policy.

If an employee believes that an improper deduction has been made to his or her salary, the employee should immediately report this information to his or her direct supervisor, or to the board clerk.

Reports of improper deductions shall be promptly investigated.  If it is determined that an improper deduction has occurred, the employee shall be promptly reimbursed for any improper deduction made.

 

Approved:  2/8/16

KASB Recommendation – 11/04; 4/07; 5/15

 

GALA Employee Pay and Benefits                                               GALA

Payroll Periods

The salary of all employees is paid in installments as agreed upon or as provided by law, and salary checks are issued on the fifteenth (15th) day of each month.

Fringe Benefits

A monthly contribution of $425 will be paid to teachers and $480 to all other employees by the board on a “use it or lose it” basis for full time employees using the district’s health insurance plan.  Part-time employees participating in the district’s health insurance program will receive a pro-rated share of these amounts.

Cafeteria Plan

The Board will establish a program in compliance with regulations as it pertains to the Section 125 plan of the Internal Revenue Code.

Tax sheltered annuities are not considered a statutory non-taxable benefit under the new regulations.  However, professional employees may continue to purchase voluntarily tax sheltered annuities under a salary reduction agreement.

The Board will establish a voluntary salary reduction 457 plan.

Withholding Tax

All employees are required to have on file in the Board of Education Office a tax exemption certificate concerning dependency status.  Withholding from salary for income tax purposes is based on this tax exemption information.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

GAM  Personal Appearance                                                        GAM

Appropriate dress and personal appearance is essential for all district employees.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GAN   Travel Expenses (See BBBF, CG, CEF, GBRC and GCA)           GAN

The board shall provide reimbursement for expenses incurred in travel related to the duties of the district’s employees when approved in advance by the superintendent.  Mode of travel will be based on, but not limited to, the availability of transportation, distance and number of persons traveling together.  A first class airfare will be reimbursed only when coach space is not available.

Requests for reimbursement shall have the following attached:  receipts for transportation, parking, hotels or motels, meals and other expenses for which receipts are ordinarily available.  For the authorized use of a personal car, including approved travel between buildings, staff members shall be reimbursed at a mileage rate established by the board.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 7/03; 4/07; 5/15

 

GANA Expense Reimbursement and Credit Cards (See CEF and GAN)  GANA

Non-administrative staff use of a district credit card, if authorized by the staff member’s immediate supervisor, shall be confined to necessary school business and shall be subject to any guidelines for such use established by the board or district administration.  Unless otherwise specified in guidelines established pursuant to this policy, staff members shall retain any receipt(s) for district credit card expenditure(s) and shall provide them to the staff member’s immediate supervisor as soon as practicable following the expenditure.

The superintendent may designate administrative and other staff members to whom a district credit card will be issued.  The board shall annually prescribe limits and restrictions on the use of district credit cards and shall monitor monthly receipts and reimbursement expenses.  In no case will credit card expenditures be authorized for any non-administrative staff member without the prior approval of the superintendent.

All rewards points or cash back payments earned using district credit cards are district property and shall be either applied to future district credit card purchases or remitted to the district treasurer for accounting and deposit. Accountings of district credit card use shall be provided to the board for review on a monthly basis, and a record of district credit card usage shall be maintained.  Expenses for district travel in personal vehicles or extended travel incurred in the performance of official duties shall be reimbursed in accordance with the provisions of GAN.

Approved:  2/8/16

KASB Recommendation – 6/13; 6/15

 

GAO  Maintaining Proper Control (See JGFB and GAAF)                  GAO

Each employee is responsible for maintaining proper control in the school.  Unless otherwise specified in board policy, an employee may use reasonable force necessary to ward off an attack, to protect a student or another person, or to quell a disturbance, which threatens physical injury to others.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 12/13; 5/15

 

GAOA   Drug and Alcohol Free Workplace (See LDD)                   GAOA

Maintaining a drug free work place is important in establishing an appropriate learning environment for the students of the district.  Unless otherwise specified in this policy, the unlawful manufacture, distribution, sale, dispensation, possession, or use of a controlled substance is prohibited at school, on or in school district property; and at school sponsored activities, programs, and events.  Possession and/or use of a controlled substance by an employee for the purposes of this policy shall only be permitted if such substance was obtained directly, or pursuant to a valid prescription or order issued thereto, from a person licensed by the state to dispense, prescribe, or administer controlled substances and any use is in accordance with label directions.

As a condition of employment in the district, employees shall abide by the terms of this policy.

Employees shall not unlawfully manufacture, distribute, dispense, possess, and/or use controlled substances in the workplace.

Any employee who is convicted under a criminal drug statute for a violation occurring at the workplace must notify the superintendent of the conviction within five days after the conviction.  The superintendent shall then ensure that notice of such conviction is given to any granting agency within 10 days of receiving notice thereof.

Within 30 days after the notice of conviction is received, the school district will take appropriate action with the employee.  Such action may include, suspension, placement on probationary status, or other disciplinary

 

GAOA   Drug Free Workplace                                                 GAOA-2

action including termination.  Alternatively, or in addition to any action short of termination, the employee may be required to participate satisfactorily in an approved drug abuse assistance or rehabilitation program as a condition of continued employment.  The employee shall bear the cost of participation in such program. Each employee in the district shall be given a copy of this policy.

This policy is intended to implement the requirements of the federal regulations promulgated under the Drug Free Workplace Act of 1988.  It is not intended to supplant or otherwise diminish disciplinary actions which may be taken under board policies or the negotiated agreement.

Maintaining a drug free workplace is important in establishing an appropriate learning environment for the students of the district.  The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the district.

 

Approved:  2/8/16

KASB Recommendation – 9/97; 2/98; 4/07; 6/12; 12/13; 5/15

 

GAOB  Drug-Free Schools  (See JDDA and LDD)                          GAOB

The possession, use, sale, distribution, or being under the influence of controlled substances and/or alcohol by school employees at school; on, in, or while utilizing school property; or at school sponsored activities, programs, or events is prohibited.

Employee Conduct

As a condition of continued employment in the district, all employees shall abide by the terms of this policy.  Employees shall not manufacture, distribute, dispense, possess, use, and/or be under the influence of illicit drugs, controlled substances, and/or alcoholic beverages at school; on, in, or while utilizing school property; or at school sponsored activities, programs, or events.

Possession, use, and/or being under the influence of a controlled substance by an employee for the purposes of this policy shall only be permitted if such substance was:

  1. Obtained directly from, or pursuant to a valid prescription or order, issued to such employee from a person licensed by the state to dispense, prescribe, or administer controlled substances; and
  2. Used, if at all, in accordance with label directions.

Compliance with the terms of this policy is mandatory.  Employees who are found violating the terms of this policy will be reported to the appropriate law enforcement officers.  Additionally, an employee who violates the terms of this policy may be subject to any or all of the following sanctions:

 

 

 

GAOB         Drug-Free Schools                                                                  GAOB-2

  1. Short term suspension with pay;

 

  1. Short term suspension without pay;

 

  1. Long term suspension without pay;

 

  1. Required participation in a drug and alcohol education, treatment,

counseling, or rehabilitation program;

 

  1. Termination or nonrenewal of employment relationship.

 

Prior to applying sanctions under this policy, employees will be afforded any due process rights to which they are entitled under their contracts or the provisions of Kansas law.  Nothing in this policy is intended to diminish the right of the district to take any other disciplinary action.  This policy is not intended to change any right, duty, or responsibilities in the current negotiated agreement.

If it is agreed that an employee shall enter into and complete a drug education or rehabilitation program, the cost of such program will be borne by the employee.  A list of area drug and alcohol counseling and rehabilitation programs, along with names and addresses of contact persons for the programs, is on file with the board clerk.

Employees are responsible for contacting the directors of the programs to determine the cost and length of the program and for enrolling in the programs.  If participation in such a program is required as a condition of continued employment, copies of any documentation related to enrollment in and attendance in such program shall be made available to the board and/or administration upon request.

A copy of this policy shall be provided to all employees.

 

Approved:  2/8/16

KASB Recommendation – 9/97; 2/98; 4/07; 6/08; 6/12; 12/13; 5/15

 

GAOC   Use of Tobacco Products and Electronic Cigarettes          GAOC

            (See JCDAA)

 

The use of tobacco products in any form and/or of any nicotine delivery device is prohibited for staff members in any school building owned or operated by the district; within 10 feet of entrances, open windows, and air intake vents of such buildings; in other district facilities including inside the football stadium complex; and in school vehicles.  {Any use of tobacco products or nicotine delivery devices on district property shall be only in areas designated for such purpose.}  For the purposes of this policy, “nicotine delivery device” means any device that can be used to deliver nicotine to the person inhaling from the device.  Such definition shall include, but may not be limited to, any electronic cigarette, cigar, cigarillo, pipe, or personal vaporizer.

Approved:  2/8/16; 9/12/16

KASB Recommendation – 2/98; 4/07; 6/13; 5/15

 

GAOD  Drug and Alcohol Testing                                               GAOD

USD #249 recognizes that alcohol and drug use by transportation employees endangers students, presents a hazard to the general public, and jeopardizes the safety of the roadways.  It is the policy of USD #249, therefore, to comply with current federal laws and regulations regarding alcohol and drug use in the workplace.  Unless otherwise stated, all requirements of this policy are based on federal regulations, which implement the Omnibus Transportation Employee Act of 1991.

As a condition of employment, all USD #249 employees who are required to have a commercial driver’s license (CDL) and who transport students on a daily basis will submit to drug testing as required by law, upon reasonable suspicion, and post-accident alcohol and drug testing.  A copy of the alcohol and drug prevention policy and procedures developed and approved by the Board of Education will be issued to all covered employees and will be available to the general public in the office of the Board of Education.

A covered employee who is found to have an alcohol concentration of 0.02 or greater, who tests positive for drugs, or who violates any other prohibitions of this policy will be terminated from safety-sensitive functions.  New employees must take a pre-employment drug test and receive a negative test result before performing any safety-sensitive function.

Based on school board authority independent of the Omnibus Transportation Employee Testing Act, USD #249 will pay for all testing fees for routine pre-employment, random, post-accident, and reasonable suspicion tests.  All costs incurred in the evaluation, rehabilitation, and follow-up drug/alcohol testing is the responsibility of the employee.   In addition the

 

GAOD  Drug and Alcohol Testing                                            GAOD-2

school district will allow normal wage for employees who submit to random, post-accident, and reasonable suspicion tests during the time it takes for such tests to be performed.

All records and information relating to alcohol and drug testing will be afforded confidentiality as required by law.

 

Approved:  2/8/16

KASB Recommendation 7/96; 2/98; 4/07; 5/15

 

GAOE  Workers Compensation  (See KFD)                                  GAOE

 

The district will participate in workers compensation as required by current statute.  The combined workers compensation benefits and salary received under allowed paid leave shall not exceed one full day’s pay.

All employees of the district shall be covered by workers compensation.  Workers compensation coverage is provided for all employees regardless of assignment, length of assignment, and/or hours worked per day.  Benefits are for personal injury from accident or industrial diseases arising out of and in the course of employment in the district.

An injured employee must notify the designated employer’s workers compensation coordinator or, if the coordinator is unavailable, his or her supervisor within 20 days of the injury or within 20 days of repetitive trauma in order to be eligible for benefits.

The workers compensation plan will provide coverage for medical expenses and wages to the extent required by statute to those employees who qualify; however, the amount of workers compensation benefits and paid leave benefits shall not exceed a regular daily rate of pay.  An employee using paid leave in combination with workers compensation will be charged for one full or partial day of paid leave, as provided for in the applicable leave policy or the negotiated agreement, for each day of absence until the employee’s paid leave is exhausted.

Any employee who is off work and receiving workers compensation benefits shall be required to provide the designated workers compensation

 

 

GAOE  Workers Compensation                                                GAOE-2

coordinator with a written doctor’s release before the employee is allowed to return to work.  In addition, should the employee be released to return to work by a doctor and fail to do so, all benefits under paid leave shall terminate, and those benefits under workers compensation shall be restricted as provided by current statute.

Whenever an employee is absent from work and is receiving workers compensation benefits due to a work-related injury or is receiving district paid disability insurance, the employee may use available paid leave to supplement the workers compensation or district paid disability insurance payments.  Workers compensation benefits and FMLA benefits provided in a board approved plan shall run concurrently if both are applicable.

In no event shall the employee be entitled to a combination of workers compensation benefits, district paid disability insurance, and salary in excess of his/her full salary.  Available paid leave may be used for this purpose until 1) available paid leave benefits are exhausted; 2) the employee returns to work; 3) the employee is released by the medical provider and a position is offered by the employer, but the employee declines to return to work; or 4) employment is terminated.  Paid leave shall be calculated on a prorata amount equal to the percentage of salary paid by the district.

Testing

The board, through its designated workers compensation coordinator, may require a post-injury chemical test as authorized by K.S.A. 44-501 et seq.,

and, if such test is refused, all workers compensation benefits shall be forfeited by the employee.

 

GAOE  Workers Compensation                                                GAOE-3

Choice of Physician

The board shall have the right to choose a designated health care provider to provide medical assistance to any employee who suffers an injury while performing their job.  However, if the injured employee chooses to go to a medical provider other than the designated provider, the recovery for such expenses shall be limited to $500.00.

 

Approved: 2/8/16

KASB Recommendation – 7/96; 2/98; 7/02; 4/07; 6/09; 12/14; 6/15

 

GAOF   Salary Deductions (See GAL)                                           GAOF

Salary deductions shall be made if permitted by board policy, the negotiated agreement, or as required or authorized by law.  The district shall comply with the salary basis requirements of the Fair Labor Standards Act (FLSA.)

The superintendent shall develop forms to provide information needed to make approved salary deductions.  All requests for salary deductions shall be submitted to the superintendent during enrollment periods established by the board.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 11/04; 4/07; 6/13; 5/15

 

GAR   Communicable Diseases                                                      GAR

Whenever an employee has been diagnosed by a physician as having a communicable disease as defined in current regulation, the employee shall report the diagnosis and nature of the disease to the superintendent or the superintendent’s designee so that a proper reporting may be made to the county or joint board of health as required by current law.

An employee afflicted with a communicable disease dangerous to the public health shall be suspended from duty for the duration of the contagiousness in order to give maximum health protection to other school employees and to students.

The employee shall be allowed to return to duty upon recovery from the illness, or when the employee is no longer contagious as authorized by the employee’s physician.

The board reserves the right to require a written statement from the employee’s physician indicating that the employee is free from all symptoms of the communicable disease.

If a school employee has been diagnosed as having a communicable disease and the superintendent has been notified by the employee, the superintendent or the superintendent’s designee shall determine whether a release shall be obtained from the employee’s physician before the employee returns to duty.

Decisions regarding the type of employment setting for an employee with a communicable disease shall be made by the superintendent or the superintendent’s designee based upon consideration of the physical condition of the employee and the following factors:
GAR      Communicable Diseases                                                GAR-2

  • the nature of the risk;
  • the duration of the risk;
  • the severity of the risk; and
  • the probability that the disease will be transmitted or cause harm to the employee or to others who will share the same setting.

 

No information regarding employees with communicable diseases shall be released by school personnel without the employee’s consent except to comply with state or federal law.

Additional Certifications of Health

If at any time the board has reason to believe that an employee is suffering from an illness detrimental to the health of pupils, the board reserves the right to require such employee to provide the board with a new certificate of health in order to protect the health, safety, and welfare of the school’s students.

The expenses for pre-employment certificates of health shall be borne by the employee.  The cost for additional certifications required by the district shall be reimbursed to the employee by the district for certified staff in full, and, for non-certified staff, the district shall reimburse the employee $30 for each additional certification of health or physical exam.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 6/01; 4/07; 10/12; 1/13; 5/15

 

GARA  Bloodborne Pathogen Exposure Control Plan                    GARA

The board shall adopt an exposure control plan.  The plan shall be accessible to all employees and shall be reviewed and updated at least annually.  All staff shall receive the training and equipment necessary to implement the plan.

 

Approved:  2/8/16

KASB Recommendation – 9/97; 4/07; 12/14; 5/15

 

GARI   Family and Medical Leave                                               GARI

Eligible district employees shall be provided family and medical leave as provided by a plan approved by the board.  The plan for providing leave under this policy shall be filed with the clerk of the board and made available to all staff at the beginning of each school year.

 

Approved:  2/8/16

KASB Recommendation – 9/97; 2/98; 4/07; 6/08; 6/09; 5/15

 

 

 

FAMILY AND MEDICAL LEAVE PLAN

 

Family and medical leave as required by federal law shall be granted for a period of up to 12 weeks during a 12-month period.  For purposes of this policy, a 12-month period shall be defined as a fiscal year beginning on July 1 and ending the following June 30.  Spouses employed by the district may only take an aggregate of 12 weeks of leave for the birth or adoption of a child within a 12-month period.

 

Leave is available for the following:

 

(1) the birth of a son or daughter of the employee and to care for the

newborn child;

(2) the placement of a son or daughter with the employee for adoption or

foster care and to care for the newly placed child;

(3) to allow the employee to care for the employee’s spouse, son, daughter,

or parent with a serious health condition;

(4) a serious health condition of the employee that makes the employee

unable to perform the functions of his or her job;

(5) any qualifying exigency arising out of the fact that the employee’s

spouse, son, daughter, or parent is a covered military member on active

duty (or has been notified of an impending call or order to achieve active

duty) in support of a contingency operation; and

(6) the need to care for a covered service member with a serious injury or

illness if the employee is the spouse, son, daughter, parent, or next of kin

of the service member  Eligible employees are, for reason (6) only,

entitled to a combined total of 26 workweeks of leave during a 12-month

period.

 

(Leave for reason 1 or 2 must be taken within 12 months of the date of birth or placement of the child.)

 

This leave shall normally be unpaid leave.  However, if the employee has any paid vacation, personal, or sick leave that is available for use because of the reason for the leave, the paid leave shall be used first and counted toward the annual family and medical leave.  The superintendent will notify the employee of the beginning date of family and medical leave and the amount of the employee’s accrued paid leave designated as family and medical leave.

 

The employee is eligible for family and medical leave if he or she has been employed by the district for at least 12 months and has worked at least 1,250 hours during the 12-month period immediately preceding the commencement of the FMLA leave.

 

During the period of any unpaid family and medical leave, the board shall continue to pay the employer’s share of the cost of group health benefits in the same manner as paid immediately prior to the leave.  Any employee portion of the cost shall be paid by the employee to the clerk of the board on the payroll date or other time as the employee and superinten­dent may agree prior to the commencement of the leave.  The board may terminate group health coverage if the employee’s portion of the payment is not received within 30 days of the due date, so long as written notice of the delinquency in payment and the notice of intent to terminate coverage are sent at least 15 days prior to the termination.

 

When leave is foreseeable, the employee shall give written notice 30 days in advance.  If leave is not foreseeable, notice will be given as soon as is practicable.

 

Upon the employee providing notice of need for leave, the employer will notify the employee of the following within 5 business days, absent extenuating circumstances:

  1. whether or not the employee is eligible for FMLA leave;

the reasons that leave will or will not count as family and medical leave,

  1. any requirements for medical certification,
  2. employer requirement of substituting paid leave,
  3. requirements for premium payments for health benefits and employee

responsibility for repayment if employer pays employee share,

  1. right to be restored to same or equivalent job, and
  2. any employer required fitness-for-duty certifications. Family leave

(reasons 1 or 2) may not be used intermittently or on a part-time basis

without the prior approval of the superintendent.

 

The superintendent may require an instructional employee to continue leave until the end of a semester if the leave begins more than five (5) weeks before the end of a semester, lasts more than three (3) weeks and the return would occur during the last three (3) weeks of the semester.

 

If the leave is for a reason other than the employee’s serious health conditions or for a qualifying exigency as described in section (5) above, the superintendent may require an instructional employee to continue leave until the end of a semester, if:

 

  1. the leave begins in the last five (5) weeks of a semester, will last more

than two (2) weeks and the return to work would occur in the last two

(2)weeks of a semester, or

 

  1. the leave begins in the last three (3) weeks of a semester, and lasts more

than five (5) days.

 

GARID   Military Leave                                                           GARID

Employees are entitled to military leave under the Uniformed Services Employment and Reemployment Rights Act of 1994.  The Act applies to military service that began on or after December 12, 1994 or military service that began before December 12, 1994 if the employee was a reservist or National Guard member who provided notice to the employer before leaving work.

Reemployment rights extend to persons who have been absent from work because of “service in the uniformed services.”  The uniformed services consist of the following military branches:

Army, Navy, Marine Corps, Air Force or Coast Guard.

Army Reserve, Navy Reserve, Marine Corps Reserve, Air Force Reserve

or Coast Guard Reserve.

Army National Guard or Air National Guard.

Commissioned corps of the Public Health Service.

Any other category of persons designated by the President in time of war

or emergency.

 

“Service” in the uniformed services means duty on a voluntary or involuntary basis in a uniformed service, including:

Active duty.

Active duty for training.

Initial active duty for training.

Inactive duty training.

Full-time National Guard duty.

Absence from work for an examination to determine a person’s

fitness for any of the above types of duty.

 

The employee may be absent for up to five (5) years for military duty and retain reemployment rights.  There are, however, exceptions which can exceed the five (5) year limit.  Reemployment protection does not depend on the timing, frequency, duration or nature of an individual’s service.  The law enhances protections for disabled veterans including a requirement to provide reasonable
GARID   Military Leave                                                        GARID-2

accommodations and up to two (2) years to return to work if convalescing from injuries received during service or training.

The returning employee is entitled to be reemployed in the job that they would have attained had they not been absent for military service, with the same seniority, status and pay, as well as other rights and benefits determined by law.  If necessary, the employer must provide training or retraining that enables the employee to refresh or upgrade their skills so they can qualify for reemployment.  While the individual is performing military service, he or she is deemed to be on a furlough or leave of absence and is entitled to the non-seniority rights accorded other individuals on non-military leaves of absence.  Individuals performing military duty of more than 30 days may elect to continue employer sponsored health care for up to 18 months at a cost of up to 102 percent of the full premium.  For military service of less than 31 days, health care coverage is provided as if the individual had never left.  All pensions which are a reward for length of service are protected.

Individuals must provide advance written or verbal notice to their employers for all military duty.  Notice may be provided by the employee or by the branch of the military in which the individual will be serving.

Notice is not required if military necessity prevents the giving of notice; or, if the giving of notice is otherwise impossible or unreasonable.

Accrued vacation or annual leave may be used (but is not required) while performing military duty.  The individual’s timeframe for returning to work is based upon the time spent on military duty.
GARID   Military Leave                                                        GARID-3

TIME SPENT ON

MILITARY DUTY

RETURN TO WORK OR APPLICATION FOR REEMPLOYMENT
Less than 31 days: Must return at the beginning of the next regularly scheduled work period on the first full day after release from service, taking into account safe travel home plus an eight (8) hour rest period.
More than 30 but less than 181 days: Must submit an application for reemployment within 14 days of release from service.
More than 180 days: Must submit an application for reemployment within 90 days of release from service.

 

The individual’s separation from service must be under honorable conditions in order for the person to be entitled to reemployment rights.  Documentation showing eligibility for reemployment can be required.  The employer has the right to request that an individual who is absent for a period of service of 31 days or more provide documentation showing:

         the application for reemployment is timely;

 

the five-year service limitation has not been exceeded; and

 

separation from service was under honorable conditions.

If documentation is not readily available or does not exist, the individual must be reemployed. However, if after reemploying the individual, documentation becomes available that shows one or more reemployment requirements were not met, the employer may terminate the individual, effective immediately.  The termination does not operate retroactively.

Questions should be directed to Veterans’ Employment and Training Service, U.S. Department of Labor.

 

GARID   Military Leave                                                        GARID-4

Kansas law also requires reemployment if an individual is called to active duty by the state.

 

Approved:  2/8/16

KASB Recommendation 9/97; 4/07; 6/08; 6/09; 6/10; 5/15

 

 

GAT   Staff Use of Communication Devices (See IIBG and IIBGC)      GAT

The board encourages district employees to use technology, including communication devices, to improve efficiency and safety.  The district expects all employees to use communication devices in a responsible manner that does not interfere with the employee’s job duties.  Employees who violate district policies and procedures governing the use of communication devices may be disciplined, up to and including termination, and may be prohibited from possessing or using communication devices while at work.  Communication devices may not be used in any manner that would violate the district’s policy on student-staff relations.

Definitions

“Communication device” is defined to include all portable devices that send or receive calls or text messages, allow the retrieval of email, or provide access to the Internet.  Communication devices shall include, but may not be limited to cell phones, smart phones, iPads, and tablets.

“Use/Using” for the purposes of this policy mean answering or talking on the phone; sending or responding to a text, e-mail, or other communication; opening and viewing pictures or digital recordings; opening and listening to music or audio communications; accessing social media websites; playing games on such device; continuously checking a communication device; or any activity with a communication device that interferes with the employee’s job duties or appropriate supervision of students.

General Use

The district prohibits employees from using any communication device that interrupts or disrupts the performance of duties by the employee or otherwise interferes with district operations, as determined by the employee’s

GAT   Staff Use of Communication Devices                                  GAT-2

supervisor.  This prohibition applies regardless of whether the communication device used is owned by the employee or provided by the district.  Employees are responsible for keeping communication devices secure and, if possible, password protected.

Supervision of students and the provision of academic instruction are priorities in the district, and employees who are responsible for supervising and/or providing academic instruction to students must concentrate on these tasks at all times.  Employees shall not use communication devices when they are responsible for supervising students or when their doing so interrupts or interferes with classroom instruction unless any of the following conditions occurs:

  • The device is being used to instruct the students being supervised at the time;
  • The use is necessary to the performance of an employment-related duty;
  • The employee has received specific and direct permission from a supervisor to do so; or
  • There is an emergency.

Even when these conditions exist, the employee is responsible for obtaining assistance in adequately supervising students during the approved use so that students are supervised at all times.

Use in Vehicles

Regardless of other provisions of this policy, unless there is an emergency, employees shall not use communication devices when:

  • Driving district-provided vehicles;

GAT   Staff Use of Communication Devices                                  GAT-3

  • Operating a vehicle in which a student is being transported when the transportation is provided as part of the employee’s job; or
  • Supervising students who are entering or exiting a vehicle, crossing thoroughfares, or are otherwise attempting to safely reach their destinations.

Even in emergency situations, employees should first take all possible safety precautions before using communication devices.  Employees are subject to local, state, and federal laws governing use of cell phones while driving and will be solely responsible for all traffic violation liabilities resulting from their use of a phone while driving.

Use of District-Provided Communication Devices

The district may provide communication devices and service to some employees to assist them in carrying out their employment-related duties on and off district property.  Use of a district-provided communication device is a privilege.  The superintendent or designee has sole discretion as to which employees will be provided communication devices and may recall any previously issued communication device.  Employees do not have any expectation of privacy in district-provided communication devices or any information stored on them, and such devices may be confiscated and searched at any time.

Employees are expected to exercise reasonable care to protect district-provided communication devices from damage or theft and must report any such incidents immediately. The district may require employees to reimburse the district for any damage or theft that was the result of the employee’s

 

GAT   Staff Use of Communication Devices                                  GAT-4

negligence.  Users of district-provided communication devices must abide by any use limitations included in the district’s service contract.

Personal Use of District-Provided Communication Devices

Personal use of district-provided communication devices is permissible as long as the use does not exceed the limits of the applicable plan.  An employee whose use exceeds plan limitations will be  required to reimburse the district for all expenses beyond those covered by the plan and may have privileges suspended or revoked unless the employee can show that all use was for employment-related duties and the device was not used for personal reasons.  The amount of personal use of a communication device or service paid for under E-Rate can be no greater than the cost allocation submitted in the request for the E-Rate discount.

Staff Bring Your Own Device Policy

Use of employees’ personal communication devices during work hours shall be restricted to classroom or work-related activities.  Such personal communication devices may only be used by the staff member and are not for student use.  The security of personal computing devices is solely the responsibility of the staff member.  Any loss resulting from damage or theft of

personal communication devices in the school setting is not the responsibility of the district.

 

Approved:  2/8/16

KASB Recommendation – 6/14; 12/14; 5/15

 

GBA   Working Relationship                                                         GBA

The board and the professional staff which serves these schools have long been engaged in a cooperative effort to produce for the youth of this school district an excellent educational opportunity.  It is to such a goal that they have dedicated their efforts, each realizing their interdependence on the other in order to accomplish such objective.

Beliefs Which Unite Us

We, the Board of Education of Unified School District #249, and we, the Frontenac Teachers Association, do hereby agree that the education and welfare of the children and youth of Unified District #249 is a matter of mutual concern and endeavor.  We believe that effective communication among classroom teachers, administrators and school boards together must seek pathways for mutual development of policies and practices.  We believe that the education and welfare of children is paramount in the operation of the schools.

Board Recognition

The board recognizes teaching as a profession and the Frontenac Teachers Association as the organization which represents all professional staff personnel, and shall continue to do so as long as the association represents the majority of such staff members.  This does not preclude the right of other groups or individuals to be heard by the board.

Principles Which Guide Us

  1. Build on present practices:
  • Good communication is an important part of good relationships of groups of individuals and has been an important factor in the fine teacher-administrator-board relationships which have existed for many years in Frontenac. The utilization and improvement of these procedures of communication is one of our goals.

 

GBA   Working Relationship                                                      GBA-2

  1. Service to Youth Paramount:
  • A teachers’ association which expects to improve its communication and develop confidence with administrators and school board must seek professional goals, such as teacher excellence and professional ethics, as well as good personal practices.

 

  1. Teacher Contributions:
  • Professionally prepared teachers are uniquely qualified to make important contributions to the formulation of recommendations for school policies which are related to the work of teachers.

 

  1. Involvement of Teachers:
  • The legal responsibility for the adoption of school policies belong to the Board, exclusively. However, the Board recognizes that some policies would benefit from being cooperatively policies developed through the involvement of the Frontenac Teachers’ Association, the superintendent, and the board.

 

  1. Policies in Writing:
  • Each teacher shall be given a copy of the negotiated agreement. Updated copies of the policy manual will be kept in the high school and elementary office, the libraries, the teacher’s workroom, and with the Frontenac Teacher’s Association President.

 

  1. Responsibility of Teachers’ Association:
  • The Frontenac Teachers’ Association should have a well-informed, responsible membership. It should seek high goals of teacher excellence, professional ethics, and personnel practices.  Research committees should compile evidence to substantiate whatever is presented by the association as the needs and the desires of its membership.  The association has a duty to educate its membership to those realities of school system operation with which any proposals are concerned.  The association shall file a copy of its constitution and by-laws with the board.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

GBH  Supervision                                                                       GBH

The superintendent and other administrators designated by the superintendent have the right to supervise certified staff.  The responsibility for the immediate supervision of certified staff rests with each building principal.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBI   Evaluation of Certified Personnel (See GAK)                          GBI

         Policy Statement

It is the policy of the board to evaluate, or to have evaluated, all certificated employees in an open, honest, and thorough manner, to do so in writing, and to have all evaluation documents and responses maintained in the personnel files of said employees for a period of at least three (3) years from the date of such evaluation.  The following terms and conditions are part of the “District Policy on Evaluation” and are to be considered such in any or all evaluative processes and procedures followed by the administrative staff.

Philosophy and Objectives

The building principal is directly responsible for the supervision and evaluation of instruction and professional guidance of staff members.  It is the basic philosophy of the district that this evaluation will lead to the improvement and increased effectiveness of the teaching-learning processes in the classroom and to increase competence in the administration of the school district.

Specific Objectives:  The evaluation hopes to achieve:

  1. Clarification of the performance expectations of the individual, i.e.:  make duties and responsibilities more clear;
  2. Identification of short and/or long term work goals;
  3. Bringing about a closer working relationship between appraisee and evaluator;
  4. Making evaluation relevant to on-going job performance;

 

 

 

GBI   Evaluation of Certified Personnel                                      GBI-2

  1. Establishing “ground rules” or plans for both the appraisee and evaluator to follow up on needed improvements;
  2. Assuring adequate records of the evaluative process;
  3. Cooperatively assessing results of job performance;
  4. Assuring effective evaluation conferences;
  5. Establishing a basis for appropriate changes in assignment or status;
  6. Keeping evaluation a dynamic process of supervision, assessing its effectiveness periodically, and revising it as necessary;
  7. Developing a continually improving program of instruction for every student.

General Requirements

The Staff Evaluation Schedule will be used as the schedule for evaluation on all certificated staff.  Evaluations are to made by the building principal of all certificated employees regularly assigned to that building on a half-time basis or longer.  Employees assigned less than half time to any given building shall be evaluated by the principal or designate, such as department head.  The building principals and supervisors shall be evaluated by the superintendent.  The superintendent shall be evaluated directly by the board.

Whenever any evaluation is made of an employee, that written document shall be presented to the employee, and the employee shall acknowledge such presentation by signature thereon.  At any time not later than two (2) weeks after such presentation, the employee may respond thereto in writing.  Except

 

GBI   Evaluation of Certified Personnel                                      GBI-3

by order of a court of competent jurisdiction, evaluation documents and responses thereto shall be available only to the evaluated employee, the board as an official body, the administrative staff making the evaluation, the State Board of Education as provided in KSA 72-7515, the board and administrative staff of any school to which such employee applies for employment, the school board attorney upon recommendation of the board, and other persons specified in writing by the employee to the Board.

Though not part of the formal, organized policy on evaluation of certificated personnel, the board believes that principals should have some knowledge of the various levels of acceptance of teachers by students and parents.  Similarly, the superintendent should know of teacher attitude toward the acceptance of principals.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

GBK  Suspension                                                                       GBK

The superintendent shall have the authority to suspend licensed employees with pay pending further board action.

The superintendent may suspend licensed employees with pay for any reason, including, but not limited to, one or more of the following:  alleged violation of board policy, rule or regulation; refusal or failure to follow a reasonable directive of an administrator; the filing of a complaint against the employee with any civil or criminal authority; the alleged commission of an offense involving moral turpitude; or other good cause.

If a suspension without pay is imposed on an employee, the employee is entitled to pay until the employee has been advised of the basis for suspension and has been given an opportunity to respond.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/08; 5/15

 

GBN   Nonrenewal and Termination                                               GBN

Nonrenewal or termination shall be in accordance with Kansas law and the terms of the negotiated agreement.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBO  Resignation                                                                      GBO

The board shall consider any certified employee’s resignation, which is submitted to the board in writing.  The board may accept resignations from employees under contract when the resignation will be in the best interests of the district and when such resignations are accompanied by full payment for any applicable liquidated damages due to the board for release from contract pursuant to the negotiated agreement.

If the certified employee terminates employment in the district without complying with board policy and the negotiated agreement on the topic of liquidated damages, the board may petition the State Board of Education to have the teacher’s certificate or license suspended.

Exit Interviews

Exit interviews may be conducted after an employee resigns.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 6/06; 4/07; 5/15

 

GBQA  Reduction of Teaching Staff                                            GBQA

If the board decides that the size of the teaching staff must be reduced, guidelines in the negotiated agreement, if applicable, shall be followed.  Insofar as possible, reduction of staff shall be accomplished by attrition due to resignations and retirement.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/14; 5/15

 

GBR   Work Schedule (See JGFB)                                                  GBR

Licensed personnel must be at their assigned area during each duty day.  Any teacher who finds it necessary to leave while supervising students shall first secure approval from the principal.  Building and playground assignments shall be made by the principal.

Work Schedules

The minimum length of the school day for licensed and professional staff shall be defined in the negotiated agreement.  Work schedules for other employees shall be defined by the superintendent consistent with the Fair Labor Standards Act (FLSA) and the provisions of this policy.

Attendance Required

Regular attendance is required of all employees subject to leave provisions in district policy or the negotiated agreement, as appropriate.  Excessive absences or tardiness, unauthorized leave or unexcused absences may result in disciplinary action including termination of employment.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 9/00; 11/04; 4/07; 5/15

 

GBRC  Professional Development (See GAN and GBRH)                GBRC

There shall be a program of professional development for employees, which meets minimum statutory and State Board of Education requirements.  The program shall promote:

  • continuous professional development;
  • improving academic achievement for all students;
  • diversification in academic foundations or subject knowledge; and
  • improved job effectiveness and enhanced skills.

When appropriate, the building leadership shall consult with the Professional Development Council and other staff about professional development activities.

All appropriate employees shall attend professional development sessions unless excused by the superintendent.  Professional development programs may use all or a portion of the workday.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 7/03; 4/07; 5/15

 

GBRD  Staff Meetings                                                               GBRD

Staff meetings for certified personnel shall be called by the administration.

The board, under the guidance of the Superintendent and with input from the Professional Development Council, may establish up to one half of a day per semester of collaboration time without students to allow the faculty to work in grade level teams and/or on school improvement committees without encroaching upon staff development time already designated on the district calendar.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRE   Additional Duty                                                             GBRE

The board may establish other educational assignments that may extend beyond the school day or time class is in session.  Compensation for such assignments, if any, will be as specified in the negotiated agreement.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRF   Student and Parent Conferences                                      GBRF

Teachers shall be available for student and/or parent conferences at mutually convenient times.  The principal may schedule individual or building-wide parent-teacher conferences as necessary.

 

Approved:  2/8/16

KASB Recommendation – 12/15

 

GBRG    Non-School Employment                                                GBRG

The board reserves the right of exclusive access to the professional services of licensed employees in accordance with the terms of the contract.

Licensed employees shall not engage in outside employment, which interferes with their duties.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRGA   Consulting                                                               GBRGA

Licensed employees may request to be excused from regular duty by the board to serve as paid or unpaid consultants to other districts, government agencies or private industry.  If the employee takes paid leave to perform consulting services, any fee and/or honorarium paid to the employee shall be returned to the district.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRGB   Tutoring for Pay                                                       GBRGB

Teachers shall not receive pay for tutoring or private instruction at school unless approved in advance by the board.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRH  Leaves and Absences (See GCRG)                                    GBRH

Paid Leave

Full-time employees will be credited with paid leave in accordance with the terms of the negotiated agreement.

The superintendent shall have the right to receive verification of any illness or disability lasting three or more days.

Unpaid Leave

The board may grant a period of unpaid leave as provided in the negotiated agreement or as otherwise determined by the board if not in conflict with negotiated language.  The board shall not be required to pay any salary or benefits during periods of unpaid leave except as may be required by law or the negotiated agreement.

Jury Duty Leave

Unless otherwise provided by the negotiated agreement, any employee called to jury duty will be granted paid leave, and such leave will not be deducted from the employee’s credited paid leave.  Any reimbursement received by virtue of serving on a jury, short of mileage and necessary expenses shall be paid to the district.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 5/15

 

GBRIBA   Disability Leave                                                    GBRIBA

The board may grant leave of absence for disability with or without pay.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GBRJ Substitute Teaching                                                         GBRJ

Qualified substitute teachers shall be secured for the district.

The superintendent may meet with potential substitutes before the start of each school year.

The superintendent and principals shall compile a list of available substitute teachers, and each principal shall have a current copy.

Principals (or other designated employees) shall be responsible for obtaining substitute teachers from the list and employing them as needed.

The superintendent shall be responsible for developing a substitute’s handbook.

The board shall establish the rate of pay for substitute teachers every July.

Candidates will receive a substitute’s handbook, an explanation of the substitute program, application forms, and necessary tax forms and other records to be completed.

The handbook shall include information on when and how candidates should apply to be substitutes, the rates of pay, the time of the morning or day that substitutes can expect to be called for duty, instructions on where to report for all district attendance centers, maps of the school district and of each attendance center, a current copy of the school calendar, a copy of the board’s educational philosophy (see IA), suggestions for working with students, a statement of expectations the district has for substitutes, a list of tasks the substitute must complete before leaving for the day and a sample report form for reporting incidents that may take place during the day.

 

GBRJ   Substitute Teaching                                                     GBRJ-2

Substitutes are encouraged to prepare, in advance, for the subjects in which they are most likely to substitute in case lesson plans are not available.

Each principal shall file a report with the superintendent listing the substitutes used in the building during each pay period.

The superintendent shall meet with principals and review the performance of substitutes.

Substitutes are encouraged to prepare, in advance, for the subjects in which they are most likely to substitute in case lesson plans are not available.

Each principal shall file a report with the superintendent listing the substitutes used in the building during each pay period.

The superintendent shall meet with principals and review the performance of substitutes.

Securing and Paying Substitutes

A teacher who is unable to meet his/her regular school assignments should notify his/her principal or the principal’s designee as soon as possible.  Each principal, or designee should then choose, from a list of qualified substitutes to take charge of classes in the absence of the regular teacher.

Substitutes are always employed and paid by the district.  The rate of pay for the substitute is $90 per day.  Extended assignment is defined as that period beyond ten consecutive days for one specific teacher.  Beginning with the eleventh (11th) day and retroactive to the previous ten consecutive days, the rate of pay is to be $125, and the substitute is to assume full responsibility for all duties assigned to the teachers whose place he/she is temporarily taking.

 

GBRJ   Substitute Teaching                                                     GBRJ-3

Approved:  2/8/16

KASB Recommendation – 9/97; 2/98; 4/07; 5/15

 

GBU   Ethics (See IA and IKB)                                                      GBU

An educator in the performance of assigned duties shall:

  • actively support and pursue the district’s educational mission.
  • recognize the basic dignity of all individuals;
  • maintain professional integrity;
  • avoid accepting anything of substantial value offered by another which is known to be or which may appear to influence judgment or the performance of duties;
  • accurately represent professional qualifications; and
  • be responsible to present any subject matter in a fair and accurate manner.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GCA   Compensation and Work Assignments (See GAN)                   GCA

Classified employees shall be paid according to pay rates established by the board.  Payment shall be made at the established pay date following the end of each pay period.

Work Assignments

Subject to board approval, the superintendent shall develop time schedules for all classified employees.  Work assignments for classified employees shall be made by the superintendent.

Attendance Required

Regular attendance is required of all employees subject to leave provisions in district policy, employee handbooks or other documents approved by the board.  Excessive absences or tardiness, unauthorized leave or unexcused absences may result in disciplinary action including termination of employment.

Workweek

For the purposes of Fair Labor Standards Act (FLSA) compliance, the workweek will be 12:00 a.m. Sunday until 11:59 p.m. Saturday.

Classification of Employees

For purposes of compliance with the Fair Labor Standards Act (FLSA), the superintendent shall ensure that all job positions are classified as exempt or nonexempt and that employees are made aware of such classifications.

Overtime

No non-exempt employee shall work more than 40 hours per week without the prior written permission of the appropriate supervisor.  Principals and supervisors shall monitor employees’ work to ensure that the overtime

 

 

GCA   Compensation and Work Assignments                                  GCA -2

provisions of this policy and the Fair Labor Standards Act are followed.  All employees shall be compensated for overtime worked at a rate of one and a half times their normal rate of pay for any hours worked over 40 in a work week.

Non-exempt employees whose work week is less than 40 hours will be paid at the regular rate of pay for time worked up to 40 hours.  Overtime pay will be provided only if an employee works more than 40 hours in a work week.

Compensation for Overnight Trips

When classified personnel are required to be out of town on district business, they shall be compensated in the following matter:

Regular or overtime pay (or compensatory time) as appropriate for time away from Frontenac:

Unless otherwise required by law, bus drivers will be paid 10 hours per day for overnight trips at their regular rate plus the cost of meals not to exceed $25 per day.

All other classified employees will be paid for their driving time and hours spent attending the workshop plus the cost of meals not to exceed $25 per day.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 9/00; 11/04; 4/07; 5/15

 

GCI   Classified Employee Evaluation (See GAK)                            GCI

All classified employees shall be evaluated twice during their first year of employment and at least once a year during subsequent years.  Evaluation documents will be on file with the clerk of the board.

Classified employees shall be evaluated by the supervisor to whom they are assigned.  Classified employees shall be evaluated on their personal qualities, their commitment to duty and work skills related to their job description.  A copy of the completed evaluation will be given to the employee after it is signed by the employee and the evaluator and will be placed in the employee’s personnel file.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GCIA   Evaluation of Coaches and Sponsors                                 GCIA

All employees contracted to coach or sponsor an activity shall be evaluated at least once a year.  Evaluation documents will be on file with the clerk of the board.

Coaches and sponsors shall be evaluated by the supervisor to whom they are assigned.  Evaluations shall be based on the employee’s personal qualities, their commitment to duty, their work skills, and other appropriate issues related to the activity sponsor/coach job description.  A copy of the completed evaluation shall be given to the employee after it is signed by the employee and the evaluator and will be placed in the employee’s personnel file.

 

Approved:  2/8/16

KASB recommendation 6/09; 5/15

 

GCK  Suspension                                                                       GCK

The superintendent shall have the authority to suspend classified employees with or without pay.  If a suspension without pay is imposed on a classified employee, the employee is entitled to pay until the employee has been advised of the basis for suspension and has been given an opportunity to respond.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 6/08; 5/15

 

GCRF   Non-School Employment                                                  GCRF

Classified employees shall not be excused during their regularly assigned time schedule to perform outside employment.  Classified employees shall not engage in outside employment, which interferes with their duties.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GCRG  Leaves and Absences (See GBRH)                                    GCRG

Paid Leave

Full-time employees will be credited with paid leave in accordance with the terms of any applicable employee handbook, any contracts and/or work agreements, and the terms of this policy.

Sick Leave

Staff absent for three or more consecutive days and utilizing paid leave as sick leave may be asked to submit a doctor’s statement verifying the illness or disability.

Full-time, non-certified employees shall be entitled to ten (10) days absence each school year without loss of pay when such absences are caused by, or contributed to the personal illness of the employee, or illness or death of a near relative of the employee.  Part-time employees will receive a pro-rated share of sick days.  Any unused sick leave may be accumulated to a maximum of one hundred and twenty-five (125) days, and all, or any part of which, may be used in any given year for absences covered by this policy.

A school year for sick leave purposes is defined as that period of time included in each employee’s contract when said employee is considered “on duty”.  A near relative is defined to mean the spouse, brother, sister, son, daughter, parents, grandchildren, and grandparents of the employee and children, parents, and grandparents of the employee’s spouse.

Full-time, non-certified staff will be given four (4) personal days per year for personal business.  This leave is granted at the discretion of the superintendent.  Employees shall properly file a form of notification two (2) days in advance of leave.  However, under emergency conditions, the

GCRG  Leaves and Absences                                                  GCRG-2

superintendent may waive advance notification.  Part-time employees will receive a pro-rated share of personal days.

Personal leave can be used in succession and at any time with prior approval of the superintendent. Failure to comply may result in administrative reprimand and possible salary deduction.

If there are unused personal days at the end of each school year, they shall be credited to sick days for the following school year.

Unpaid Leave

The board may grant a period of unpaid leave as determined by the board.  The board shall not be required to pay any salary or benefits during periods of unpaid leave except as may be required by law.

Jury Duty Leave

Any employee called to jury duty will be granted paid leave, and such leave will not be deducted from the employee’s credited paid leave.  Any payment or fees received for the performance of jury duty, outside of necessary travel expenses and meal allowances, will be paid to the district.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

GCRH   Vacations                                                                     GCRH

Each regular full time (12-month) custodian or maintenance employee must complete six (6) months of service to earn one-week (5 total days) vacation with pay for the contract year.  The contract year is from July 1st to June 30th.

Those who have been employed for two through five years are entitled to an annual vacation of two (2) weeks (10 days total) with pay.  In the sixth year of employment and beyond, the employee will be given three (3) weeks (15 days total) of vacation per year.

Up to a maximum of five (5) days of vacation may be used during the months of June and July.  Unless otherwise provided herein, vacation days may not be accumulated from year to year.  All vacation earned by the employee as of July 1st of any calendar year must be used by December 1st of the following calendar year, or it will be forfeited.

The vacation time is to be requested by the employee and approved by the superintendent prior to use.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

GCRI Paid Holidays                                                                  GCRI

The following schedule of vacations and Holiday dates is applicable to all regular full time members of the custodial force:

  • Labor Day
  • Day Before Thanksgiving – contingent that school is not in session that day.
  • Thanksgiving Day
  • The Friday Following Thanksgiving Day
  • Christmas Eve Day
  • Christmas Day
  • New Year’s Eve Day Afternoon
  • New Year’s Day
  • Good Friday – contingent that school is not in session that day
  • Memorial Day
  • July 4th

On those days when school is not in session, or school is dismissed early, the regular work hours are to be followed.

 

Approved:  2/8/16

KASB Recommendation – 2/98; 4/07; 5/15

 

HAA  Legal Status                                                                      HAA

The board shall negotiate with its professional employees as provided by law.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAB  Goals and Objectives                                                         HAB

Professional negotiations are for the purpose of determining the terms and conditions of employment as defined by law.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAC  Scope of Negotiations                                                        HAC

Negotiations shall cover only topics that are mandatorily negotiable under current law.  The board reserves the right to negotiate any topic the board deems in the best interest of the district.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

HAE   Board Negotiating Agents                                                   HAE

The board shall select as its agents those persons the board feels will best represent the interests of the district.

Each year the board shall designate its agents for the purpose of negotiating during the current school year.  The superintendent and the board president shall make recommendations to the board in regard to who shall be the chief negotiator for the board and other members of the negotiation team.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAHBA   Use of School Facilities                                            HAHBA

School facilities shall be made available for negotiating sessions without cost to the teachers’ organization.  If the representatives of the teachers wish to negotiate in facilities not furnished by the board, none of the costs of any other facilities shall be paid for by the board.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAHBB   Use of School Equipment                                           HAHBB

The board may make school equipment available for negotiating sessions.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAI   Negotiations Procedures (See CN)                                        HAI

The time, place, duration, notification, agenda and rules of order shall be as agreed by the board team and teachers’ team.

Distribution of Information

Board distribution of information concerning negotiating sessions shall be discretionary with the board.

Research Assistance

Upon request, the board shall furnish to the association any information which is public record.  Information not currently available in the form requested by the association, at the discretion of the board, may be supplied if the association reimburses the board for any additional expenses.  (See CN)

Minutes and Records

One member of the board’s team shall be designated to keep reasonably detailed minutes and records of all negotiating sessions.  Following each session, a person shall transcribe the minutes and notes and distribute the minutes to the board.

Reporting to the Staff and Board

The board shall, through the superintendent, be fully advised as to the status of the negotiating sessions.  The board shall be furnished copies of the minutes and records of each session.  The board shall, through the superintendent, report to the staff information as the board deems advisable.

Reporting to the Media and Public

The board reserves the right to release to the media and public information regarding negotiations.  Before any school board news release or

 

HAI      Negotiations Procedures                                               HAI-2

statement on negotiations to the press and public is made, the release shall be prepared by the chief negotiator and the superintendent and approved by the president of the board.  If the president of the board is unavailable, the vice-president of the board shall make the determination, and if he or she is also unavailable, the superintendent shall make the determination.  No other person is authorized to release to the public or press, on behalf of the board, any information in regard to negotiations.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAJ   Preliminary Agreement Disposition                                      HAJ

All tentative agreements shall be reported to the board.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAK  Ratification Procedures                                                      HAK

The board will not engage in piecemeal ratification of agreements.  The board will not take action on the total “package of agreements” until after the teachers’ association has acted upon the same package of agreements. If after the completion of impasse procedures, the board and teachers’ association have not reached agreement, the board shall take action to conclude the matter as provided by law.

All tentative or preliminary agreements shall be placed in one package and presented to the board for its consideration.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAL   Announcement of Agreement                                               HAL

The board may announce its ratification of the agreement.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

HAN  Slowdowns                                                                        HAN

The board opposes work slowdowns by its teachers.

If any district teachers engage in a practice commonly known as a “slowdown,” the board shall immediately direct the superintendent and other administrators to investigate the situation and report back to the board instances in which a teacher is not performing in accordance with the terms of the contract.  The board shall take whatever action may be deemed appropriate, including termination of the teacher.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

IA    Philosophy (See GBU and IKB)                                                  IA

 

Both academic and non-academic programs comprise the educational program.  The educational program shall be performance-oriented and research-based.

All students shall have an equal opportunity to pursue and acquire knowledge and to master the educational program’s objectives.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IB    School Site Councils (See KA)                                                  IB

A site council shall be established in each district building.  Each council shall be responsible for providing advice and counsel for evaluating state, school district, and school site performance goals and objectives and in recommending methods that may be employed at the school site to meet these goals and objectives.  Discussions may include allocations of the school budget and administrative and management functions.

The membership of each council shall include, at a minimum, the building principal, and representatives of:  teachers and other school personnel, parents of pupils attending the school, the business community, and community leaders.

Each council shall report to the board at least six (6) times a year.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/04; 4/07; 6/14; 5/15

 

IC   Educational Program (See ID, IDAA, IDAB, IDAC and IJ)              IC

The academic program shall assist students to grow intellectually, to master the curriculum objectives, and to prepare for further education or training.  The board shall consider the district’s basic educational program each year.  And, when approved, the program shall constitute the district’s basic curriculum.

Curriculum Handbooks

Curriculum handbooks shall contain an outline of each basic course and the learning objectives to be mastered.  Each handbook, when approved by the board, shall become a part of these policies and rules by reference.

Educational Goals and Objectives

District educational goals and curriculum objectives for the basic educational program shall be on file in the district office, and available for inspection upon request.

Additional Educational Programs

Additional educational programs shall be in one of the following categories:

Special Programs (IDAA), Support Programs (IDAB) and Exceptional Programs (IDAC).

 

Approved:  2/8/16

KASB Recommendation – 6/04; 04/07; 6/10; 5/15

 

ICA   Pilot Projects (See IDAE)                                                    ICA

 

The board supports the use of pilot projects before any new instructional technique is implemented on a district-wide basis.

Pilot project means any research or experimentation program or project designed to explore or develop new, unproven teaching methods or techniques.  All instructional materials, including teachers’ manuals, audio/visual materials

or any other supplementary instructional material to be used in connection with a pilot project shall be available for inspection by parents or guardians of students engaged in the program or project.

Pilot Project Evaluation

Before any pilot project proposal is submitted to the board for approval, an evaluation format shall be developed and included with the pilot project.

Student Surveys

Except as provided in board policy IDAE with regard to surveys about a student’s or the student’s parents’ or guardians’ personal beliefs or practices on issues such as sex, family life, morality, or religion, any instrument designed to survey students, either by district staff or by an outside agency or individual, shall be made available for inspection by parents or guardians before the survey is administered.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 6/04; 4/07; 6/14; 5/15

 

ICAA Teaching Methods (GRBC, ICA, IDAE, II, and IJ)                  ICAA

 

Use of current research findings to improve instruction is required as a part of the district’s school improvement efforts.  Staff development programs will be designed to help teachers learn research-based instructional skills and to apply them in daily instruction.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 6/10; 5/15

 

ID   Instructional Program (See BBG, CJ, CL, IC and IJ)                      ID

All certified staff shall cooperatively develop an integrated, comprehensive, performance-oriented preK-12 Instructional Program, which will be composed of the specific courses and programs offered that allow students to meet the goals and objectives set forth in the educational program. The instructional program is to include district instructional goals and learning objectives and be based on valid educational research and current State Board of Education requirements.  After board of education approval, district instructional goals and learning objectives shall be used by the staff as the basis for developing and implementing specific curricula.  The superintendent may develop a schedule for periodic curriculum reviews.

Modification

Additions, deletions, or alterations to the Instructional Program shall be approved by the board.

Personnel

Outside resources and district personnel may be used in curriculum development.

Financial Resources

The board encourages the superintendent to secure federal, state and private grants, or other alternative funding sources for use in curriculum development.  The certified staff is encouraged to use available commercial, public domain and community resources to assist in developing the instructional program and extending it beyond the traditional classroom setting.

Evaluation (See IJ)

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 6/10; 6/12; 5/15

 

IDAA   Special Programs (See IC and JJ)                                      IDAA

In addition to the educational program, the district shall provide programs to meet special needs.  These programs shall be outlined in the appropriate handbooks or other documents following board review and approval.

Partnerships/Work-Study Program

The board may approve partnership/work-study programs with business and/or educational institutions for the purpose of improving and/or expanding the quality of curricular offerings, and may approve opportunities for partnership organizations to assist with specified programs.

A periodic review of the partnership’s goals and objectives shall be conducted.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IDAB Support Programs (See IC and LDD)                                   IDAB

Support program information approved by the board shall be filed with the clerk and made available to staff as needed.

Drug Education

All students shall be made aware of the legal, social and health consequences of drug and alcohol use.  Students shall be instructed on effective techniques for resisting peer pressure to use illicit drugs or alcohol.  Students shall be informed that the use of illicit drugs and the unlawful possession and use of alcohol is both wrong and harmful.

The board’s comprehensive drug and alcohol abuse and prevention program shall be included as part of the district’s curriculum.  The curriculum at each grade level shall be age-appropriate and developmentally based.

A student who voluntarily seeks assistance, advice or counseling from school personnel regarding drugs or drug abuse shall not be disciplined by school authorities because the student sought assistance.

Student Mental Health

The superintendent may develop and implement a student mental health awareness program.  The superintendent shall identify community or area mental health agencies able to provide assistance.

Dropout Prevention

The programs to prevent students from dropping out of school or to encourage dropouts to return to school shall be:  (fill in district program(s) here).

 

IDAB   Support Programs                                                        IDAB-2

The staff shall incorporate the philosophy and goals of this policy into the schools’ programs.

At-Risk Students

The superintendent shall be responsible for developing a program for identifying and working with at-risk students.

Guidance

The guidance program shall be organized to serve all students.

Counselor(s) shall provide guidance services consistent with district philosophy, job descriptions and board policies.

Homebound Instruction

If a child is unable to attend school because of lengthy illness or injury, homebound instruction may be provided if:

The parent makes the request for homebound instruction; and

The Superintendent or principal, the student’s IEP team or a section 504 team recommends homebound placement based on information indicating homebound instruction is medically necessary.

The principal shall be responsible for obtaining a teacher for the student.  When appropriate, the director of special education is responsible for filing the necessary papers with the Division of Student Support Services, State Board of Education.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IDAC   Exceptional Programs (See IC)                                         IDAC

In addition to the basic programs approved by the board, the district shall provide programs to meet exceptional needs.  Program information approved by the board shall be filed with the clerk and made available to staff as needed.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

IDACA Special Education Services                                            IDACA

In accordance with the provisions of Federal and state law, it is the policy of this district to provide a free appropriate public education for every exceptional child (as defined by K.S.A. 72-962) who is a resident of this district or attends a private or parochial school located in this district.  Special education services are provided for such children, including individual educational programs offered in the least restrictive environment.

Child Find, Identification, and Eligibility

The district shall coordinate and maintain a system which schedules and structures available services for pupils who are referred to determine eligibility for special education services in accordance with procedural processes established in Federal and state law.

Actions and Due Process for Students

Parental involvement and cooperation is important to the success of these educational programs.  In order to encourage the involvement and cooperation of parents in special education services and to safeguard the rights of exceptional children to a free appropriate public education, the board utilizes and refers parents to the “Procedural Safeguards in Parent Rights in Special Education” published by the Kansas State Department of Education.

In the provision of special education and related services, the district will implement all Federal and Kansas statutes, rules, and regulations.

 

Approved:  2/8/16

KASB Recommended – 6/14; 5/15

 

IDACB Section 504 Accommodations for Students                       IDACB

In accordance with the provisions of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act, the district is committed to providing students with disabilities the opportunity to participate in and benefit from its programs and activities.  Accordingly, the district will make reasonable modifications to its programs and activities to accommodate otherwise qualified students with disabilities, unless such modifications would impose an undue burden on the operation of the particular program or activity or would fundamentally alter the nature or purpose of the program or activity.  No district board member, employee, or contractor shall retaliate against any person because of his or her exercise of rights under Section 504.

 

Approved:  2/8/16

KASB Recommendation – 6/14; 5/15

 

IDACC  Screening                                                                   IDACC

Screening is the first step in the identification of exceptional children.  Screening procedures consider all children in a given population in order to locate those who may be in need of special education services.  Because all children participate in screening activities, prior written parental consent is not required.

The Frontenac School District has in place a set of systematic procedures to screen all school-aged children for learning assets or deficits which may require special education services.  These screening procedures shall include the following:

  • Mandatory hearing and vision screening—Vision every two years, hearing every three years;
    • An age appropriate developmental instrument or screening procedure designed to identify those children with possible delays. Such instruments/procedures may include:
    • teacher and parent referrals or self-referral by students,
    • behavior checklist,
    • group achievement tests,
    • adaptive behavior observations,
    • teacher/parent observations,
    • or other techniques developed locally by multidisciplinary efforts.

Approved:  2/8/16

KASB Recommendation – 5/15

 

IDACD  General Education Intervention                                    IDACD

To ensure a quality educational experience is provided for all students, USD #249 provides a research based core instruction delivered by certified staff.  Progress in the curriculum is monitored throughout the year using multiple assessment tools.

If a student is not making progress in the curriculum based upon the screening assessments, a student may be referred to the General Education Intervention team, known as the Student Improvement Team (SIT).  General education intervention is the process used by regular education to facilitate improvement for students whose needs may not be adequately met in the general education curriculum without individualized accommodations or instruction.  The goal of the general education intervention process is to improve student success in the regular education classroom with the least restrictive environment.

General education intervention is a problem solving process which looks at the student’s instruction, curriculum, environment, and individual skills to develop a student improvement plan of strategies targeted at the areas of concerns.  The SIT team may refer a student for a special education comprehensive evaluation if progress-monitoring data indicates multiple research-based interventions have not been successful and the SIT team suspects a disability.

The SIT team may be comprised of the following individuals: parent(s)/legal guardian(s) of the child, regular education teacher, Title

 

IDACD  General Education Intervention                                 IDACD-2

teacher(s), school counselor, school psychologist, principal, and special education            staff.  Students may be referred to the SIT team by the student’s regular education teacher or any other school staff members.  Parents may also refer their child to the SIT team by contacting the SIT coordinator, the school counselor, or by completing a referral form located in the school office.

 

Approved:  2/8/16

KASB Recommendation – 5/15

 

IDAD   Title I Programs                                                             IDAD

The board shall ensure the district’s Title I programs operate in accordance with federal laws and conditions.  The superintendent is responsible for administering the district’s Title I program; assessing the educational needs of all students, particularly the needs of educationally disadvantaged children; developing appropriate communication channels between all parties; to the extent practicable, providing full opportunities for the participation of parents/guardians with limited English proficiency, parents/guardians with disabilities, and parents/guardians of migrant children, including providing information and school reports required under federal law in a format and language such parents/guardians can understand; developing in-service training for parents and staff; and developing appropriate evaluation procedures.

Annual Parent Meeting

The board shall designate at least one meeting date each school year to provide parents of Title I students an opportunity to meet with school personnel in order to participate in the design and implementation of the Title I program.

 

Approved:  2/8/16

KASB Recommendation – 6/00; 7/03; 6/04; 4/07; 12/13; 5/15

 

IDAE   Student Privacy Policy                                                     IDAE

(See BCBK, ICA, ICAA, II, and JR et seq.)

The superintendent, the board and staff shall protect the right of privacy of students and their families in connection with any surveys or physical examinations conducted, assisted, or authorized by the board or administration.  The district shall annually provide parents notice of their rights under the Protection of Pupil Rights Amendment and the Student Data Privacy Act, at the beginning of each school year, and at any other time the school district policies in the area are substantially changed.

Student Data Restrictions

Any student data submitted to and maintained by a statewide longitudinal student data system shall only be disclosed in accordance with the Student Data Privacy Act.  Disclosure of all other student data or student record information maintained is governed by the Family Educational Rights and Privacy Act (“FERPA”).

Annual written notice presented to parents and legal guardians of district students shall: 1) require parent or guardian’s signature; and 2) shall state student data submitted to and maintained by a statewide longitudinal data system only be disclosed as follows.

Student data may be disclosed to:

  • The authorized personnel of an educational agency or the state board of regents who require disclosures to perform assigned duties; and
  • The student and the parent or legal guardian of the student, provided the data pertains solely to the student.

Student data may be disclosed to authorized personnel of any state agency, or to a service provider of a state agency, educational agency, or school

 

 

 

 

IDAE  Student Privacy Policy                                                                      IDAE-2

performing instruction, assessment, or longitudinal reporting, provided a data-sharing agreement between the educational agency and other state agency or service provider provides the following:

  • purpose, scope, and duration of the data-sharing agreement;
  • recipient of student data use such information solely for the purposes specified in agreement;
  • recipient shall comply with data access, use, and security restrictions specifically described in agreement; and
  • student data shall be destroyed when no longer necessary for purposes of the data-sharing agreement or upon expiration of the agreement, whichever occurs first.

*A service provider engaged to perform a function of instruction may               be allowed to retain student transcripts as required by applicable                                  laws and rules and regulations. Destruction shall comply with the                                 NISTSP800-88 standards of data destruction.

Unless an adult student or parent or guardian of a minor student provides written consent to disclose personally identifiable student data, student data may only be disclosed to a governmental entity not specified above or any public or private audit and evaluation or research organization if the data is aggregate data.  “Aggregate data” means data collected or reported at the group, cohort, or institutional level and which contains no personally identifiable student data.

The district may disclose:

 

 

 

 

 

IDAE  Student Privacy Policy                                                                      IDAE-3

  • Student directory information when necessary and the student’s parent or legal guardian has consented in writing;
  • directory information to an enhancement vendor providing photography services, class ring services, yearbook publishing services, memorabilia services, or similar services;
  • any information requiring disclosure pursuant to state statutes;
  • student data pursuant to any lawful subpoena or court order directing such disclosure; and
  • student data to a public or private postsecondary educational institution for purposes of application or admission of a student to such postsecondary educational institution with the student’s written consent.

Student Data Security Breach

If there is a security breach or unauthorized disclosure of student data or personally identifiable information of any student submitted to or maintained on a statewide student longitudinal data system, each affected student or the parent or legal guardian of the student, if a minor, shall be immediately notified, and an investigation into the causes and consequences of the breach or unauthorized disclosure will be conducted.

Biometric Data

The district shall not collect biometric data from a student or use any device or mechanism to assess a student’s physiological or emotional state, unless the adult student or the parent or legal guardian of the minor student

 

 

 

 

 

IDAE  Student Privacy Policy                                                                      IDAE-4

consents in writing.  “Biometric data” includes measurable biological or behavioral characteristics that can be used for automated recognition of an

individual, such as fingerprints, retina and iris patterns, voiceprints, DNA sequence, facial characteristics, and handwriting.

Nothing in this policy shall prohibit the collection of audio voice recordings, facial expression information, and student handwriting for:

  • provision of counseling or psychological services,
  • conducting student threat assessments,
  • completing student disciplinary investigations or hearings, or
  • conducting child abuse investigations.

Select Student Surveys

No test, questionnaire, survey, or examination containing any questions about a student’s or the student’s parents’ or guardians’ personal beliefs or practices on issues such as sex, family life, morality, or religion shall be administered to any student unless:

  • the parent or guardian is notified in writing; and
  • the parent or guardian of the student gives written permission for the student to participate.

Nothing shall prohibit school counselors from providing counseling services, including the administration of tests and forms as part of student counseling services.  Any information obtained through such tests or counseling services shall not be stored on any personal mobile electronic device, which is not owned by the school district.  Storage of such information on personal

 

 

 

 

IDAE  Student Privacy Policy                                                                      IDAE-5

laptops, tablets, phones, flash drives, external hard drives, or virtual servers not owned by the district is prohibited.

Students may be questioned:

  • in the provision of psychological services,
  • conducting of student threat assessments,
  • completing student disciplinary investigations or hearings, or
  • conducting child abuse investigations.

Collection of such information in these limited circumstances is permitted without prior written consent of the parent, guardian, or adult student.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 7/03; 6/04; 4/07; 6/14; 5/15

 

IDCE   College Classes (See JBE and JQ)                                     IDCE

Seniors at Frontenac High School may receive dual credit for classes pre-approved by the administration that are offered by a college or university.  A three to five hour college class will be the equivalent of .5 credits at the high school.  No high school credit will be given for classes less than three hours.  Dual credit will only be granted for courses that are taught during the school day.  Dual credit will not be permitted for night and summer classes.  Students may take those for college credit.  Students must meet the following criteria to enroll in a course for dual credit.

  • The student must be enrolled in a curriculum that would ensure they would be approved for Kansas Qualified Admissions.
  • The student will maintain regular attendance and punctuality, avoid discipline problems, and make grades commensurate with his/her ability.
  • Students must have a 3.0 grade point average in the subject area or permission from the principal before they can enroll in the course.
  • All tuition costs will be paid by the student.
  • The student must meet the criteria of behavior established for these courses. The final decision for enrollment in these courses rests with the administration.
  • Final approval for granting or denying dual credit for courses will rest with the administration. Students will be informed in advance if a course qualifies for dual credit.

 

 

IDCE College Classes                                                             IDCE-2

  • All grades in these classes count toward class rank and the student’s G.P.A. If a student drops a college course during the semester, the grade will be figured as an “F” in the student’s G.P.A.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 6/05; 6/06; 4/07; 6/08; 5/15

 

 

IDFA    Athletics                                                                       IDFA

Any district elementary or middle school that includes any of the grades six through nine may conduct athletic practice during the school day only at times when one or more elective academic courses or a study period is offered to students.

District high school shall not conduct athletic practice during the school day, and practice shall not be counted for credit or as a part of the school term.

District schools shall neither offer credit for athletic practice nor count athletic practice as a physical education course.

 

Approved:  2/8/16

KASB Recommendation – 8/98; 7/02; 6/04; 4/07; 5/15

 

IE    Instructional Arrangements                                                      IE

Each building principal shall organize the instructional program in a manner compatible with these policies.

Class Size

Class size shall be determined by:  class enrollment, teacher availability, budget and facility limitations.

Scheduling for Instruction

Class schedules shall be developed to meet district instructional goals and learning objectives.

Pre-enrollment

The administration shall develop and coordinate pre-enrollment activities each spring.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IEB    Charter Schools                                                                  IEB

The board may consider a petition for creation of a charter school if the petition meets all requirements of current law and regulations.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IF   Textbooks, Instructional Materials and Media Centers                IF

(See IKD and KN)

All textbooks, instructional materials and the selection criteria for district media center materials shall be subject to board approval.

Textbooks and instructional materials shall support the district’s instructional program.  Media center materials shall support and supplement the curriculum, promote wise use of leisure time, develop literary discrimination and appreciation, and encourage students to become productive citizens.

Selection Criteria:  Textbooks and Instructional Materials

Textbooks and instructional materials shall provide:

An effective education for all students;

Factual knowledge, literary appreciation, aesthetic values and ethical standards;

Practice for students to develop abilities in critical thinking, communication, mathematics and science skills.

Information which helps students develop an appreciation of American cultural, ethnic and racial diversity and balanced views concerning international, national, state and local issues and problems; and

Sufficient flexibility for meeting the special needs of individuals and groups.

The superintendent shall develop selection procedures which meet the above criteria, which shall include a review of available material by appropriate staff members.

         Selection Criteria:  Media Center Materials

Materials shall be chosen for accuracy, artistic quality, format and

authoritativeness.

 

IF   Textbooks, Instructional Materials and Media Centers             IF-2

Materials shall be chosen on various reading levels presenting different points of view, including current issues.

Books and other media materials shall be evaluated before purchase, either through direct examination or by using reputable, unbiased, professionally prepared selection tools.

The media center(s) shall obtain, process and circulate materials and equipment and provide references and other services to students and faculty.  Media specialists shall work toward providing resources so that students have an opportunity to achieve high levels of performance.

Collection Development

The media collection shall be developed systematically, be well balanced in coverage of subjects, include various types of materials and a variety of content in various formats.

         The collection shall reflect, enrich and complement the broad interests represented in the curriculum.  The collection should be large enough to allow materials to be placed in classrooms for extended periods of time.

Challenges of Materials

Any person having a complaint about textbooks, media center or other instructional materials shall meet with the principal.  If the matter cannot be resolved, the principal shall notify the superintendent and ask the complainant to use a request for review form which is available through building principals or at the district office.  After receiving the completed form, the superintendent shall meet with the complainant to discuss the complaint.

 

IF   Textbooks, Instructional Materials and Media Centers             IF-3

If the complaint is not resolved at the meeting with the superintendent, the complainant may request that the board consider the complaint.  If the board chooses to consider the complaint, it shall forward all appropriate written materials to a review committee.

Review Committee

When a review committee is established by the board to handle complaints concerning textbooks, media center or instructional materials, the review committee shall be composed of:

The building principal, media specialist, two subject area specialists and two community members.

The committee’s charge shall be:

To review the material and prepare a written report containing conclusions and recommendations within 30 days;

To direct a written report to the board; and

To send the complainant a copy of the report.

The Review Committee Shall:

Examine and evaluate the material as a whole; consider the district’s policy, procedure and philosophy for selection of textbook, instructional materials and media center materials; and

Weigh strengths and weaknesses and form opinions based upon the selection criteria.

If the complainant is dissatisfied with the committee’s recommendation, an appeal of the decision may be made to the board for a hearing and final decision. If an appeal is requested by the complainant, the superintendent shall

 

IF   Textbooks, Instructional Materials and Media Centers             IF-4

request that the board schedule an appeal and shall prepare in advance of the appeal all appropriate documentation for the board’s study.

Removing Challenged Materials

Challenged materials shall not be removed from use during the review period.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

___

IF Textbooks Request for Review Form

___

 

IFBH   Outside Speakers (See IKB)                                             IFBH

With administrative approval, outside speakers may be invited to meet with groups of students as part of the educational process.

Speakers shall be informed of this policy and any rules when they are invited to make a presentation.

Outside speakers should be selected so that various points of view are presented.

The teacher/sponsor or any member of the school administration may interrupt or suspend any proceedings if the speaker is not abiding by these rules.

With prior board approval an honorarium may be paid to outside speakers.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IFC    Community Resources (See KFD)                                          IFC

The use of community resources is encouraged where legitimate educational objectives may be advanced.

The certified staff shall maintain a list of suitable community resources which may be used for field trips and other excursions.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

__________

IFCB Field Trips Form

__________

 

IFCB    Field Trips                                                                     IFCB

USD Approved Field Trips

Field trips may be approved by the principal when reasonable educational objectives can be established.

Advance requests for field trips including transportation and other resource needs shall be submitted by the teacher to the principal.  Each building principal shall develop a form to notify parents of a forthcoming field trip.  The form shall include the nature of the trip, departure time, expected return time, name of sponsor(s) and mode of travel.  The form shall also include a space where a parent may ask that a child be excused and the reasons for the excuse.

Non-Sanctioned Field Trips

Non-sanctioned field trips organized by employees acting as independent contractors/agents involving students on a volunteer, self-supporting basis are not approved by the board and are not considered a part of the curriculum. Total responsibility for privately planned field trips or tours rests with the individual(s) and agency sponsoring them.  The district assumes no legal or financial responsibilities for non-sanctioned field trips.

Every attempt should be made to schedule non-board approved trips during weekends and/or vacation periods.  If travel arrangements necessitate that some school days are missed, normal procedures for staff and students absences must be followed.

If recruitment of students is sought through the schools(s), the request

for recruitment shall be made in accordance with those of private citizens.

 

IFCB  Field Trips                                                                    IFCB-2

Recruitment efforts may not occur during class time or the employee’s work day.

 

Approved:  2/8/16

KASB Recommendation – 6/05; 4/07; 5/15

 

IHA   Grading System                                                                  IHA

The district shall have board-approved methods for assessing and reporting the quality of student academic progress.  Information shall be published in appropriate handbooks.

Reporting Pupil Progress to Parents

Pupil progress reports are sent to the parents at the end of each nine (9) weeks period of school, at the elementary and the semester for secondary levels.  These reports to parents are supplemented in several ways and by several other means: parent-teacher conferences, telephone calls, home visitations, letters, informal notes, or by means of a form prepared for this purpose.  For students with academic concerns, progress reports are sent to the parents midway through the nine week period, or as the need arises, without waiting for the end of a nine week reporting period.  Student grades are available at all times for parents through an online reporting website.

The nine week Honor Roll grade requirements are:

  • All “A” Honor Roll:   Student must have all A’s for the nine week period.
  • Regular Honor Roll:  Student must have grades of “B” or better in every subject.

All subjects that give one-half unit of credit for a semester or one unit of credit for two semesters will be used in arriving at an Honor Roll.

Beginning with the Class of 2004, we will recognize Honor Graduates.  Valedictorian and Salutatorian will no longer be recognized.  To be recognized as an Honor Graduate a student must have a GPA of 3.8 or above (unrounded) in the approved Kansas Scholars Curriculum.

Approved:  2/8/16

KASB Recommendation – 5/15

 

IHB   Homework                                                                         IHB

Homework shall not be used as a means to discipline students.  Homework shall be assigned as needed to reinforce lessons introduced in the classroom.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IHEA   Make-Up Opportunities (See JBD and JDD)                        IHEA

Within time limits established by the administration, all teachers shall supply make-up work assignments when requested.  The time limits shall be included in the staff and student handbooks each year.

The student shall take the initiative in making up work because of absences.  Immediately upon returning to school, the student shall check with his or her teachers to determine the work to be made up.  Students do not have an indefinite amount of time to make up missed assignments, and they must adhere to the time schedule established by the teachers and/or published in student handbooks.  All work missed and not made up will be counted in the student’s final grade. Students should expect to make up work before and after school.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

 

IHF    Graduation Requirements (See JFCA)                                    IHF

The board may adopt graduation requirements exceeding the minimums set forth by state regulation.  Unless otherwise provided herein, in order to qualify for graduation, the board requires each candidate to earn Twenty-eight (28) academic credits of a type meeting state and district requirements.

Exceptions may be granted by the board to waive local graduation requirements that are in excess of the state minimum requirements for students on a case by case basis.

The board shall award a student a diploma if the student is at least 17 years old; is enrolled or resides in the district; was in custody of the Secretary of the Kansas Department of Corrections (KDOC), the Secretary for DCF, or a federally recognized Indian tribe in this state at any time on or after the student’s 14th birthday; and has achieved at least the minimum high school graduation requirements adopted by the state board of education.

Other situations, which may warrant waiver of graduation requirements in excess of the minimum requirements adopted by the state board include, but may not be limited to, the following circumstances:

  • If such student is an adult learner whose four-year cohorts have graduated; or
  • If such student is attending an alternative school or program and has experienced high mobility, teen pregnancy, long-term illness, or other hardship conditions.

 

IHF      Graduation Requirements                                                  IHF-2

Crawford County Virtual Learning Center Student Requirements

Resident, non-traditional adult students whose 5th year cohort class has already earned a high school diploma; who are enrolled in the Crawford County Virtual Learning Center; and who are participating in programming through such center in partnership with Greenbush shall have the following graduation requirements.  Such students shall be eligible for graduation with a regular USD 249 diploma upon the completion of 21 credits, provided such credits include all non-elective credits required for graduation by the State of Kansas.

Approved:  12/16

KASB Recommendation 9/97; 6/04; 4/07; 6/15; 10/16

 

 

II    Educational Testing Program                                                    II

(See BCBK, BE, CN, CNA, IDAE, IJ, JF and KBA)

 

The district educational testing program shall consist of multiple assessments.  These assessments shall include, as a minimum, individual teacher subject matter tests, district group achievement tests, and state required tests.

Test Integrity

The board requires all licensed staff members to protect the integrity of the student assessment process.  Honest administration of the test and accurate reporting of student achievement to the board, the community and the state of Kansas is necessary to maintain accountability measures.  All students and staff are required to maintain a high level of integrity in the administration and completion of student assessments.

Reporting Test Results

The superintendent shall report annually in writing to the board the results of the district’s academic achievement testing program.  State required test results shall be disaggregated as required by current regulation and shall be reported annually to the board, district patrons and the State Board of Education.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 10/04; 6/06; 4/07; 5/15

 

IIA    Performance-Based Credits                                                  IIA

A student may earn credits towards high school graduation by demonstrating mastery of the course outcomes through a performance instrument.  The standards for designing and passing the performance instrument shall be set sufficiently high to ensure credits earned by such means shall be equivalent to those offered in the framework of the Carnegie unit.

A written request to “test out” of a class must be submitted prior to the beginning of each semester/year.  A student may not request to “test out” of a class in which he or she is currently enrolled or has been enrolled.

The request is to be evaluated within 30 school days by a review committee composed of: a building administrator, a school counselor, a faculty member appointed by the principal and the students’ parent(s) or guardian(s).

If the request is approved, the course instructor will have 30 school days to design a performance instrument that reflects mastery of all course outcomes.  Commercially available instruments may be used if they cover all course objectives.

The student has {10} school days in which those designated tasks developed by the teacher and approved by the administration must be performed.  The principal, in consultation with the instructor, will determine the setting and the timelines for the administration of the instrument, as well as the criteria for successful completion of those tasks.

Credit for such classes shall be awarded only on a pass/fail basis. Students will be allowed only one opportunity to “test out” of any particular class.  It will not be the responsibility of the school or the instructor to provide instructional and/or review time for the student.  However, the

IIA    Performance-Based Credits                                               IIA-2

outcomes, as noted in the district curriculum guide, and class syllabus will be made available.

 

Approved:  2/8/16

KASB Recommendation – 7/02; 6/04; 4/07; 5/15

 

IIBF   Acceptable Use Guidelines  (See IIBG, IIBGA, IIBGC)            IIBF

Purpose

The district provides computer network and internet access for its students and employees.  This service allows employees and students to share information, learn new concepts, research diverse subjects, and create and maintain school-based websites.  The district has adopted the following Acceptable Use Guidelines to govern the conduct of those who elect to access the computer network or district Internet.

Acceptable Use Guidelines

Users shall adhere to the following guidelines of acceptable use:

  • All use of the Internet will be in support of educational activities.
  • Users will report misuse and breaches of network security.
  • Users shall not access, delete, copy, modify, nor forge other users’ e-mails, files, or data.
  • Users shall not use other users’ passwords nor disclose their password to others.
  • Users shall not pursue unauthorized access, disruptive activities, nor other actions commonly referred to as “hacking,” internally or externally to the district.
  • Users shall not disclose confidential information about themselves or others.
  • User shall not utilize unlicensed software.
  • Users shall not access or permit access to pornography, obscene depictions, or other materials harmful to minors.


 

IIBF   Acceptable Use Guidelines                                               IIBF-2

  • Students shall not disable or attempt to disable Internet filtering

Prohibitions

Although the district reserves the right to determine what use of the district network is appropriate, the following actions are specifically prohibited:

  • Transferring copyrighted materials to or from any district network without the express consent of the owner of the copyright.
  • Use of the network for creation, dissemination, or viewing of defamatory, factually inaccurate, abusive, obscene, profane, sexually oriented, threatening, harassing, or other material prohibited by law or district policy.
  • Dissemination of personnel or student information via the network when such information is protected by law, including the Family and Educational Rights Act or Student Data Privacy Act.
  • Utilization of the network to disseminate non-work-related material.
  • Utilization of the network as a means for advertising or solicitation.

Monitoring

The school district reserves the right to monitor, without prior notice, any and all usage of the computer network and district Internet access, including, but not by way of limitation, e-mail transmissions and receptions.  Any information gathered during monitoring may be copied, reviewed, and stored.  All such information files shall be and remain the property of the school district, and no user shall have any expectation of privacy regarding his/her use of the computer network or the district Internet.

IIBF   Acceptable Use Guidelines                                               IIBF-3

Internet Safety

In compliance with the Children’s Internet Protection Act (CIPA) and the Kansas Children’s Internet Protection Act, the school district will implement filtering and or blocking software to restrict access to Internet sites containing child pornography, obscene depictions, or other materials harmful to minors.  The school district, however, cannot and does not guarantee the effectiveness of filtering software.  Any student who connects to such a site must immediately disconnect from the site and notify a teacher.  An employee who accidentally connects to such a site must immediately disconnect from the site and notify a supervisor.  If a user sees another user is accessing inappropriate sites, he or she should notify a teacher or supervisor immediately.  The school district administration reserves the right to prohibit access to any network or Internet it deems inappropriate or harmful. The school district shall instruct students regarding appropriate online behavior including cyberbullying.

Penalties for Improper Use

Access to the network and Internet is a privilege, not a right, and inappropriate use will result in the restriction or cancellation of the access.  The school district has the right to make the determination of what constitutes inappropriate use and use as an educational tool.  Inappropriate use may lead to any disciplinary and/or legal action, up to and including suspension and/or expulsion of district students and suspension and/or termination of employees.  Law enforcement shall be notified of inappropriate use which may constitute a violation of Federal or state law, and such use may result in criminal prosecution.

IIBF   Acceptable Use Guidelines                                               IIBF-4

Approved:  2/8/16

KASB Recommendation – 6/14; 5/15

 

USD # 249 ACCEPTABLE USE POLICY :    The use of the USD # 249 (District) computers, networks, and Internet is a privilege, not a  right. It is a general policy that all computers used in the District are to be used in a  responsible, efficient, ethical, and legal manner. Any violation of District policy or rules may  result in disciplinary action, which may include loss of District­provided access to computers,  computer networks, and/or the Internet. Disciplinary action will be determined at the building  level in keeping with existing procedures and practices regarding inappropriate language or  behavior.    These policies can be found in the student handbook. When and where applicable, law  enforcement agencies may be involved. It is understood that all USD # 249 staff and students  will comply with this policy.    The District makes no warranties of any kind, neither expressed nor implied, for the  computers, networks, and/or Internet access it is providing. The District will not be responsible  for any damages users suffer, including, but not limited to, loss of data resulting from delays  or interruptions in service. The District will not be responsible for the accuracy, nature, or  quality of information stored on District storage media such as diskettes, hard drives, or  servers; nor for the accuracy, nature, or quality of information gathered through  District­provided Internet access. The District will not be responsible for personal property  used to access District computers, networks or Internet.    The District’s computers, network and Internet accounts are educational tools owned and paid  for by the District. The District shall have the right at any time and for any reason to review all  files and records on District computers, and the right to periodically monitor, audit or review  network, Internet and e­mail use, including the right to review e­mail messages. The use of  authorization passwords by students or staff should not be construed as creating a private  communication medium, and all such passwords shall be divulged to the District. The use of  unauthorized or undisclosed passwords is strictly prohibited. By using the District’s  computers, students and staff expressly consent to the District’s policies.    Even though the District may use technical means to limit Internet access, these limits do not  provide a foolproof means for enforcing the provisions of this acceptable use policy. Some  material accessible via the Internet may contain items that are illegal, defamatory, inaccurate,  or potentially offensive to some people. Goods and services can be purchased over the  Internet that could potentially result in unwanted financial obligations. The District will not be  responsible for unauthorized financial obligations incurred by a staff member or student  resulting from District­provided access to the Internet. Any such financial obligations are the  sole responsibility of the staff member or the student and/or student’s parents. Staff and  students utilizing District provided computers, networks and Internet are responsible for good  behavior on­line and in“electronic” field trips just as they are in a classroom or other area of
the school. With the privilege of using the District computers, networks, and Internet comes  certain responsibilities.  Users need to familiarize themselves with these responsibilities. Failure to follow them may  result in disciplinary action. These responsibilities include:    1. Using appropriate language. Profanity, obscenity, and abusive, sexually explicit or  threatening language will not be tolerated. All users should use language appropriate  for school situations as indicated by school codes of conduct;    2. Avoiding offensive or inflammatory communication. Harassing, insulting or attacking  others personally is unacceptable;    3. Adhering to the rules of copyright and use of intellectual property of others. Staff and  students must respect all copyright issues regarding software, information, and  attributions of authorship. The intellectual property of another individual or  organization cannot be used without their permission. The law prohibits duplicating  software for profit, making multiple copies for use by different users within an  organization, and giving an unauthorized copy to another individual.    4. Using the computers, network and Internet only for legal activities. Illegal activities  include tampering with computer hardware or software, unauthorized entry into  computers, or knowledgeable vandalism or destruction of computer files whether they  belong to the District, individuals, or an organization. Such activity is considered a  crime under state and federal law;    5. Avoiding the known or inadvertent spread of computer viruses. “Computer viruses”  are programs that have been developed as pranks, and can destroy valuable programs  and data. Deliberate attempts to degrade or disrupt system performance of the  District computers or network or any other computer system or network on the  Internet by spreading computer viruses is considered criminal activity under state and  federal law;    6. Accepting full responsibility for the use of your account. All violations of this policy  that can be traced to an individual account name will be treated as the sole  responsibility of the owner of that account. Under no conditions should you give  your password to another user;    7. Avoiding the access, upload, download, or distribution of pornographic, obscene, or  sexually explicit material;    8. Avoiding unauthorized commercial use of District computers, networks, or Internet;    9. Not intentionally wasting limited computer, network, or Internet resources.
Parents of students in the Frontenac Public School District shall be provided with a copy of  the acceptable use policy.

 

IIBG   Computer and Device Use (See ECH, JCDA and KBA)            IIBG

Use of District Computers and Devices/Privacy Rights

District issued computer systems and electronic devices (including, but not limited to, Smartboards, iPads, iTouches, iPhones, eReaders, and eBooks) are for educational and professional use only.  All information created by staff or stored thereon shall be considered district property and shall be subject to unannounced monitoring by district administrators.  Unauthorized access to and/or unauthorized use of the district server or security system (including, but not limited to, surveillance footage) is also prohibited.  The district retains the right to discipline any student, up to and including expulsion, and any employee, up to and including termination, for violation of this policy.

Copyright

Software acquired by staff, using either district or personal funds, and installed on district computers or electronic devices must comply with copyright laws.  Proof of purchase (copy or original) for software must be filed in the district office.

Installation

No software, including freeware and shareware, or other applications may be installed on any district computer or electronic device until cleared by the network administrator.  The administrator will verify the compatibility of the software or application with existing software, hardware, and applications and prescribe installation and de-installation procedures.  Program files must have the superintendent’s approval to be installed on any district server or computer.

 

IIBG   Computer and Device Use                                              IIBG-2

Hardware

Staff shall not install unapproved hardware on district computers or make changes to software settings that support district hardware.

Audits

The administration may conduct periodic audits of software and applications installed on district equipment to verify legitimate use.

E-mail Privacy Rights

Employees and/or students shall have no expectation of privacy when using district e-mail or other official communication systems.  Any e-mail or computer application or information in district computers, computer systems, or electronic devices is subject to monitoring by the administration.

Ownership of Employee Computer and Device Materials

Computer materials, devices, software, or applications created as part of any assigned district responsibility or classroom activity undertaken on school time shall be the property of the board.

Lost, Stolen, or Damaged Computers and/or Equipment

Students and staff members shall be responsible for reimbursing the district for replacement of or repair to district issued computers or electronic devices which are lost, stolen, or damaged while in the students’ or staff members’ possession.

 

Approved:  2/8/16

KASB recommendation – 9/97; 9/00; 7/02; 7/03; 6/04; 4/07; 6/08; 6/12; 12/13; 5/15

 

IIBGA    Children’s Internet Protection Act                                                  IIBGA

 

The district shall implement and enforce an internet safety plan meeting the requirements of both the federal and the Kansas Children’s Internet Protection Acts (CIPA).  The superintendent shall develop a plan to implement the Children’s Internet Protection Acts.

Such plan shall include technology protection measures and such other measures as deemed appropriate to address the following issues:

(1) Access by minors to inappropriate matter on the Internet and World Wide Web,

(2) The safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications,

(3) Unauthorized access, including so-called “hacking,” and other unlawful activities by minors online;

(4) Unauthorized disclosure, use, and dissemination of personal information regarding minors; and

(5) Measures designed to restrict minors’ access to materials that may be

harmful to them.

For the purposes of this policy, “minor” shall be defined to mean any student who is under 18 years of age.  The board charges the superintendent to develop the CIPA implementing plan so that all of the protections provided by this policy and the corresponding plan may be afforded to all district students, regardless of their age.

If the district is providing public access to any computer, the CIPA plan shall also implement and enforce technology protection measures to ensure no minor has access to visual depictions that are child pornography, harmful to

IIBGA    Children’s Internet Protection Act                                               IIBGA-2

minors, or obscene.  This plan shall be on file with the board clerk and in each school office with Internet access, and copies shall be made available upon request.  The superintendent shall ensure compliance with CIPA by completing Federal Communication Commission forms as required.

 

Approved:  2/8/16

KASB Recommendation – 7/01; 6/04; 4/07; 6/09; 6/12; 6/13; 5/15

 

IIBGB   Online Learning Opportunities                                      IIBGB

Application

Students may apply for permission to enroll in an online course for credit.  Applications for the next academic year shall be submitted to the principal no later than April 20.  The student and the student’s parents shall be informed of the administrator’s decision in writing no later than June 1.

Students may not enroll in an online course as an alternative to any course offered by the high school{./, except as an attempt to earn credit for a class already attempted but failed by the student.}

Guidelines

The following guidelines shall be used by the administration:

  1. Only administration approved courses shall be posted on student transcripts.

 

  1. Approval of any course shall be based upon the course content and rigor, its length and scope, its method of assessing knowledge acquired by the student, the qualifications of the instructor, and other appropriate factors.

 

  1. Enrollment in an online course will be allowed only if an appropriately certified staff member is available and willing to supervise the student’s participation in the course.

 

  1. Suspended or expelled students, students who are homebound due to medical necessity, or students whose individualized education program or Section 504 accommodation plan requires access to online learning opportunities may also apply for permission to enroll in online course work.

 

Other Regulations or Guidelines

Approval by the administration of online coursework shall be based on Kansas State Department of Education regulations and/or guidelines in effect at the time the student request is made.

Approved:  2/8/16

KASB Recommendation – 7/02; 6/04; 4/07; 6/12; 5/15

 

IIBGC   Staff Online Activities (See GAF, GBU, IIBG, IIBGA, KGA)   IIBGC

Employees are encouraged to use district electronic mail and other district technology resources to promote student learning and communication with parents of students and education-related entities. If those resources are used, they shall be used for purposes directly related to work-related activities.  Technology-based materials, activities, and communication tools shall be appropriate for and within the range of the knowledge, understanding, age, and maturity of students with whom they are used.

District employees, including, but not limited to, classroom teachers and extracurricular activity coaches and sponsors, may set up blogs and other social networking accounts using district technological resources and following district policy and guidelines to promote communications with students, parents, and the community concerning school-related activities and for the purpose of supplementing classroom instruction.  Social networking sites and other online communication options offering instructional benefits may be used for the purpose of supplementing classroom instruction and to promote communications with students and parents concerning school-related activities.

In order for district employees and activity sponsors to utilize a social networking site for instructional, administrative, or other work-related communication purposes, they shall comply with the following:

  1. They shall request prior permission from the superintendent or the superintendent’s designee.
  2. If permission is granted, staff members will set up the site following any district guidelines developed by the superintendent and approved by the board. If the expenditure of district funds is required to complete the

IIBGC   Staff Online Activities                                              IIBGC-2

set-up or maintenance of the site, the requesting staff member shall present an itemized summary of such costs to the superintendent.  {Board/Superintendent} approval shall be required prior to the expenditure of district funds for such purpose.

  1. Guidelines shall specify whether access to the site must be given to school/district administrators and technology staff.
  2. If written parental consent is not otherwise granted through acceptable use policy forms provided by the district, staff shall notify parents of the site and obtain written permission for students to become “friends” of the site prior to the students being granted access. This permission shall be kept on file at the school as determined by the principal.
  3. Once the site has been created, the sponsoring staff member is responsible for the following:
  4. Monitoring and managing the site to promote safe and acceptable use and compliance with district policies; and
  5. Observing confidentiality restrictions concerning release of personally identifiable student information under state and federal law.

Staff members are discouraged from creating personal social networking accounts to which they invite current or future students to be friends. Employees taking such action do so at their own risk.  All employees shall be subject to disciplinary action if their conduct relating to use of technology or online resources violates this policy or other applicable board policy, statutory, or regulatory provisions governing employee conduct or the

IIBGC   Staff Online Activities                                              IIBGC-3

protection of student record information; or if it impairs the staff member’s job performance or effectiveness in the work setting.  District staff shall endeavor to protect the health, safety, and emotional well-being of students and confidentiality of student record information both in the school setting and in their online actions. Conduct in violation of this policy, including, but not limited to, conduct relating to the use of technology, social networking, or online resources, may form the basis for disciplinary action up to and including termination from employment.

 

Approved:  2/8/16

KASB Recommendation – 6/13; 5/15

 

IJ    Evaluation of Instructional Program                                          IJ

       (See IC, ICAA, ID, II & MK)

The superintendent may develop guidelines to evaluate the instructional program.  This evaluation shall be part of the district’s school improvement efforts.

The superintendent may establish special curriculum committees to study the district’s instructional program on a regular schedule.  The superintendent may require reports from these committees which shall include the committee’s recommendations for improvement, modification or elimination of any part of the instructional program.  The superintendent may submit a comprehensive report from the committees to the board.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 6/12; 5/15

 

IKA   Financial Literacy (See ID)                                                  IKA

The board supports the goal of providing district students with sufficient knowledge of economic systems to make informed, financial choices.  In furtherance of this goal, the board directs the superintendent to develop and implement a plan to incorporate outcome-based personal financial literacy education into the district’s instructional program.

The superintendent shall document district efforts to provide financial literacy education opportunities for district students and shall provide, upon request, feedback or information to the Kansas State Department of Education on such efforts.

 

Approved:  2/8/16

KASB Recommendation – 6/15

 

IKB   Controversial Issues (See GBU, IA and IFBH)                         IKB

When a controversial subject arises in the classroom, teachers may use the opportunity to teach about the controversy.

Teachers shall ensure that various positions concerning any controversial subject are presented and that students have the opportunity to freely discuss the topic.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IKCA   Human Sexuality and AIDS Education                               IKCA

Opt-Out Procedure and Form

Parents or guardians (or a student over eighteen years of age) who do not want the student involved in all or some portion of the district’s Human Sexuality and AIDS education classes shall be provided a written copy of the goals and objectives for the student’s appropriate Human Sexuality and AIDS class.  Following review of the curriculum goals on file at the board of education office, the parent or guardian must complete the district opt-out form and state the portion(s) of the curriculum in which the student is not to be involved.

Opt-Out Form

Parents or guardians (or students eighteen years of age or older) may obtain the opt-out request form from the principal, completing and signing the form and returning the form to the principal.  The signed form will be kept on file in the principal’s office.

The building principal shall receive a copy of the signed form so the named student shall be excused from all or a portion of the Human Sexuality and AIDS classes.  Arrangements shall also be made for class reassignment of the student during the opt-out period.

Annual Request Required

Opt-out requests shall be required annually and are valid only for the school year in which they are submitted.

 

IKCA   Human Sexuality and AIDS Education                             IKCA-2

Notice of Availability

Public notice of the availability of the Human Sexuality and AIDS curriculum goals and objectives shall be made by means of a letter to parents.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 6/06; 4/07; 5/15

___________________

IKCA Human Sexuality and AIDS Education Form

___________________

 

IKD   Religion in Curricular or School Sponsored Activities            IKD

(See AEA, IF, IKDA and KN)

No religious belief or non-belief shall be promoted or disparaged by the district or its employees.  Students and staff should be tolerant of each other’s religious views.  Students and staff members may be excused from participating in practices contrary to their religious beliefs unless there are clear educational issues of overriding concern which prevent it.

Teaching About Religion

Teachers may teach about religion, religious literature and history but are prohibited from promoting, expounding upon, criticizing or ridiculing a religion.  Religious texts may be used to teach about religion, but the use of religious texts is prohibited if used to promote a particular religious doctrine.

Religion in the Curriculum and School Activities

In compliance with this policy, religious themes may be presented in the curriculum and as part of school activities.  Music, art, literature and drama having a religious theme or basis are permitted as part of the curriculum or as part of a school activity if they are presented in a balanced and objective manner and are a traditional part of the cultural and religious tradition of a particular holiday or field of study.  The emphasis on religious themes in the arts, literature and history should be only as extensive as necessary for a balanced and thorough study of these areas.  These studies should never foster any particular religious tenets or demean any religious beliefs or non-beliefs.

Religious Symbols in the Classroom

Temporary display of religious symbols is permitted as part of the curriculum.  The temporary use of religious symbols such as a cross, menorah,

 

IKD   Religion in Curricular or School Sponsored Activities          IKD-2

crescent, Star of David, creche, symbols of native American religions or other symbols that are a part of a religious holiday are permitted as a teaching aid if they are displayed as an example of a holiday’s cultural and religious heritage.

Religious Holidays

Holidays which have a religious and a secular basis may be observed.  School vacations shall have secular designations, e.g., Winter Vacation, Spring Break.

Graduation and Other Ceremonies

School ceremonies shall be secular in nature. While recognizing the significance of tradition, the board requires that graduation exercises and dedication ceremonies be secular in nature.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IKDA   Religious Objections to Activities (See IKD)                     IKDA

A parent or guardian (or a student eighteen years of age or older) may request that the student be excused from participating in activities for religious reasons.  The parent, guardian, or adult student must complete the district opt-out form for religious objections, stating the specific activity, the portion of the curriculum in which the activity exists, and the reasons for the request.  The request may be granted, or denied, or partially granted and partially denied.

This policy shall not be interpreted to allow parents to prevent the dissemination of information which parents find religiously objectionable.  Rather, this policy only extends to actual participation by their child in an activity, the performance of which is contrary to the child’s religious teachings.

A parent or guardian seeking to opt-out their child from activities contrary to the child’s religious teachings must complete the district’s Activity Participation Opt-Out Form regarding religious objections which is available in the board office.  Parents desiring to opt-out their children from activities due to religious reasons must return the completed and signed form to the principal.  The form must be submitted within a reasonable amount of time prior to the scheduled activity in order to allow time for the principal to consider the request.  The completed form shall be kept on file with the clerk and the superintendent shall receive a copy.

The principal shall review the request and determine whether the request should be granted or denied.  The principal shall notify the parents of the decision within a reasonable amount of time after the request is submitted.

If the parents are dissatisfied with the principal’s decision, they may appeal in writing to the superintendent.

 

IKDA   Religious Objections to Activities                                 IKDA-2

If the opt-out request is granted, students who opt-out of activities for religious reasons may still be required to view the activity, to learn the subject matter of the activity, or to discuss the activity.  The student may be reassigned during the activity or given alternative class assignments.

Opt-out requests must be submitted annually and are valid only for the school year in which they are submitted.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

_______________

IKDA Activity Participation Opt-Out Form

_______________

 

IKE   Assemblies                                                                        IKE

Each building principal may schedule assemblies as needed.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 4/07; 5/15

 

IKI    Lesson Plans                                                                      IKI

Each teacher shall develop, maintain and follow lesson plans which conform to the approved curriculum, the district’s educational goals and the expected student learning outcomes.  Principals shall establish methods to regularly review teacher lesson plans.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

ING   Animals and Plants in the School                                          ING

With the prior approval of the principal, animals or plants may be brought to school for instructional purposes.

If someone is injured by an animal or comes into contact with a toxic plant, the incident shall be immediately reported to the administration by the supervising teacher.  The principal shall notify the appropriate persons.

Service Animals in the Schools

Service animals may be permitted in the schools and on school property in accordance with board-approved guidelines and may be used by employees, patrons, and students.  In order for the district to accommodate the health and safety of our students and staff while maintaining our educational services, programs, and activities, employees and students are encouraged to notify their building administrator prior to bringing a service animal to school for the first time.  Patrons or individuals attending functions or having short term business on school property are not required to provide advance notice to school staff in order to be accompanied by a service animal on school property.

Access to school buildings will not be denied to a service animal as long as the animal is individually trained and required to do work or perform tasks for the benefit of an individual with a disability.  Such work or tasks must be directly related to the individual’s disability.  District staff shall not be responsible to provide care or control of a service animal, and any service animal which is out of control or is not housebroken may be excluded by district staff.

This policy does not apply to animals provided by the school for instructional purposes or for therapy or comfort dogs.

ING     Animals and Plants in the School                                     ING-2

Approved:  2/8/16

KASB Recommendation – 1/13; 5/15

 

JA   Goals and Objectives (See BDA, CM, CMA, GAA and JCDA)        JA

These student policies are designed to prevent misunderstanding by students about their responsibilities. The ideas and recommendations of students shall be considered when adopting policies, rules and regulations governing the conduct of students and their rights and responsibilities.

All student handbooks shall be consistent with board policy, approved by the board and adopted, by reference, as a part of these policies and regulations.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JB   Attendance Records (See JBC, JBD, and JBE)                             JB

Daily attendance records shall be maintained for each student in each school.  The primary responsibility for recording attendance shall be assigned to teachers using forms prescribed by the superintendent.  A cumulative attendance record for each student shall also be maintained.

The superintendent shall include attendance data in an annual report to the board.  Attendance problems shall be reported to the board as necessary.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JBC   Enrollment (See IIBGB, JBCA, and JQKA)                              JBC

Resident Students

A “resident student” is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting as a parent who is a resident of the district.  Children who are “homeless” as defined by Kansas law and who are located in the district will be admitted as resident students.  For purposes of this policy, “parent” means the natural parents, adoptive parents, step-parents, and foster parents.  For purposes of this policy, “person acting as a parent” means a guardian or conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and provides a major portion of support, or a person who has actual care and control of the child with written consent of a person who has legal custody of the child.

Non-resident Students

Non-resident students are those who do not meet the definition of a resident student.  Although the district is not required to admit non-resident students, non-resident students may be admitted to the extent that staff, facilities, equipment, and supplies are available.  Other criteria regarding students seeking non-resident student admittance may be considered prior to acting on any annual non-resident student application as specified in this policy.

Non-resident students admitted to the district shall be evaluated each spring by district administration on the following criteria; whether the student made academic progress; regularity and punctuality of attendance; and disciplinary record, specifically whether the student complied with the student conduct code and avoid 1) major disciplinary problems and/or 2) a large number of referrals for minor disciplinary problems.

JBC   Enrollment                                                                     JBC-2

Students may be readmitted or denied admission for the next school year based on the results of these evaluations.  However, if the student has a disability, the student’s ability to meet these expectations shall be considered prior to denying continue enrollment in the district.  Parents shall be informed of any administrative decision on non-resident student applications no later than __________________.

Enrollment Restriction

Unless approved in advance by the board, no student, regardless of residency, who has been suspended or expelled from another school district will

be admitted to the district until the period of such suspension or expulsion has expired.

Enrollment Procedures

The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment, normal enrollment times, and communication to parents and to the public.

Part-Time Students

Part-time students may enroll with the (board’s/administration’s) permission if they complete all paperwork in a timely fashion and are in attendance no later than September 15th. Part-time students may be admitted only to the extent that staff, facilities, equipment, and supplies are available and the students follow the district’s student conduct policies and rules.

Identification of Students

All students enrolling in the district for the first time shall provide required proof of identity.  Students enrolling in kindergarten or first grade shall provide a certified copy of their birth certificate, a certified copy of the

JBC   Enrollment                                                                     JBC-3

court order placing the child in the custody of the Secretary of the Department for Children and Families, or other documentation which the board determines to be satisfactory.  Students enrolling in grades 2-12 shall provide a certified transcript, similar pupil records or data, or other documentary evidence the board deems satisfactory.

If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify local law enforcement officials as required by law and shall not notify any person claiming custody of the child.

Enrollment Information

The enrollment documentation shall include a student’s permanent record card with a student’s legal name as it appears on the birth certificate or as changed by a court order and the name, address, and telephone number of the lawful custodian.  The records shall also provide proper proof of identity.

Assignment to a School Building, Grade Level, or Classes

The superintendent shall assign students to the appropriate building.  Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent.  Assignment to a particular grade level or particular classes shall be determined by the building principal based on the educational abilities of the student.  If the parents disagree, the principal’s decision may be appealed to the superintendent.  If the parents are still dissatisfied with the assignment, they may appeal in writing to the board.

Transferring Credit

In junior high and high school, full faith and credit shall be given to units earned in other accredited schools at the time the student enrolls in the

JBC   Enrollment                                                                     JBC-4

district, unless the principal determines there is valid reason for not doing so.  For online credit approval procedures after enrollment, see board policy IIBGB.

Transfers from Non-Accredited Schools

Students transferring from non-accredited schools will be placed by the principal.  Initial placement will be made by the principal after consultation with parents or guardians and guidance personnel.  Final placement shall be made by the principal based on the student’s documented past educational

experiences and performance on tests administered to determine grade level placement.

 

Approved:  2/8/16

KASB Recommendation – 6/01; 4/07; 6/13; 12/14; 6/15; 12/15

_______________

JBC OUT OF DISTRICT STUDENT APPLICATION BOE Approved 10-14-13

_______________

 

JBCA   Homeless Students (See EDAA and JBC)                            JBCA

The district, in accordance with state and federal law and the Kansas state plan will ensure that homeless children in the school district have access to a free and appropriate public education.  Homeless students are individuals who lack a fixed, regular and adequate nighttime residence.

Coordinator

The board shall designate a homeless coordinator for the district.

 

Approved:  2/8/16

KASB Recommendation – 7/03; 4/07; 5/15

 

Note:  The reader is encouraged to review regulations and forms for related information.

 

JBD   Absences and Excuses (See AEB, IHEA, JBE and JDD)             JBD

When a student is absent from school, an attempt shall be made to contact the parent or guardian to determine the reason for the absence.  The principal has been designated to determine the acceptability and validity of excuses presented by the parent(s) or the student.

Procedures for notifying parents on the day of a student’s absence shall be published in the student handbook.

Excused/Unexcused Absences

The definition of “excused absence” includes the following:

  • Personal illness;
  • Health-related treatment, examination, or recuperation;
  • Serious illness or death of a member of the family;
  • Obligatory religious observances;
  • Participation in a district-approved or school sponsored activity or course;
  • Absences prearranged by parents and approved by the principal; and
  • Students of active duty military personnel may have additional excused absences at the discretion of the principal for visitations relative to leave or deployment.

         All absences which do not fit into one of the above categories would be considered an unexcused absence.  A student serving a period of suspension or expulsion from the district shall not be considered inexcusably absent.

Significant Part of a School Day

An absence of two or more hours in any school day shall be considered an absence for a significant part of the school day.

JBD      Absences and Excuses                                                  JBD-2

Make-Up Work

It is the student’s responsibility to obtain make-up assignments from teachers following an excused or unexcused absence.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 9/97; 4/07; 12/14; 6/15

 

JBE   Truancy (See AEB, IDCE, JBD, and JQ)                                   JBE

Unless reporting would violate the terms of any memorandum of understanding between the district and the authority to which reports would be made, the building principal (or ____) shall report students who are inexcusably absent from school to the appropriate authority.

Truancy is defined as any three consecutive unexcused absences, any five unexcused absences in a semester; or seven unexcused absences in a school year, whichever comes first.  School year means the period from July 1 to June 30.  Students who are absent without a valid excuse for a significant part of any school day shall be considered truant.

Prior to reporting to either the Department for Children and Families (if the student is under 13) or the county or district attorney (if the student is 13 or more years of age but less than 18 years of age), a letter shall be sent to the student’s parent(s) or guardian notifying them that the student’s failure to attend school without a valid excuse shall result in the student being reported truant.

Waiver of Compulsory Attendance Requirements

Students 16 or 17 years of age may be exempt from compulsory attendance regulations if the parent(s) or person acting as parent attend(s) the counseling session required by law and signs the appropriate consent and waiver form; if the student earns a GED; or if the student is exempt from compulsory attendance requirements pursuant to a court order.

 

 

 

 

JBE   Truancy                                                                          JBE-2

Involvement of Law Enforcement

Law enforcement officers may return truant children to the school where the child is enrolled, to the child’s parent or guardian; or to another location designated by the board to address truancy issues.

Reporting to Parents

If a law enforcement official returns a truant child to school, the principal shall notify the parent or guardian.

Dual Enrollment Students

Eligible students who are enrolled in a board-approved dual enrollment program shall not be considered truant for the hours during the school day they attend classes at a Regent’s university, community college, technical college, vocational educational school, or Washburn University.

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 7/96; 9/97; 8/98; 7/02; 6/04; 6/06; 4/07; 6/10; 6/12; 11/12; 1/13; 5/15

 

JBH   Release of a Student During the School Day                          JBH

(See EBB and EBBD)

Building principals shall not release a student during the school day except upon a written or verbal request from the student’s lawful parent or person acting as a parent.

Before releasing a student during the school day, the building principal shall be responsible for verifying the identity of the person seeking release of the student.

If the principal is not satisfied with the identification provided by the person seeking release of a student, the student’s release may be refused.

Students shall not be allowed to run personal errands for school employees off school premises during the school day.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JCAB       Searches of Property (See JCABB)                                JCAB

               Principals are authorized to search property if there is reasonable suspicion that district policies, rules, or directives are being violated.  In addition all lockers, desks, and other storage areas within the district facilities shall be subject to random searches without prior notice or reasonable suspicion.  All searches by the principal shall be carried out in the presence of another adult witness.

Whenever the principal is mentioned in this policy, it shall be construed to include the superintendent “or designated representative.”

Search of Lockers

Lockers in the district schools shall be under supervision of the principal.  Students shall have no expectation of privacy in any school locker.

The combinations and/or keys to all locker locks shall be in the possession of the principal and stored in a place designed to guard against unauthorized access or use.  The principal may search any locker at any time without notice.  Students shall not place locks, other than those approved by the school, on any locker.

Searches of Property

Any person other than the principal who wishes to search a student’s locker or property shall report to the principal before proceeding.  In no event shall any person be permitted to search a student’s locker or property without the principal’s consent unless the person has a valid search warrant authorizing a search.

 

 

JCAB       Searches of Property                                               JCAB-2

               If a law enforcement officer desiring to search a student’s locker or property has a search warrant, the principal shall permit the search which shall be made in the presence of the principal.

Prohibited items found during the search shall remain in the custody of either the building principal or the law enforcement officer.  If any items are turned over to law enforcement officials the principal shall receive a receipt for the items.

Use of Trained Dogs in Conducting Sweeps

At the request of the principal or on a schedule agreed upon by the service provider and the principal, law enforcement officers or licensed private agencies contracting with the school for such service, may use trained dogs on school premises to identify student property which may contain illegal or illicit materials and to determine whether materials, such as drugs, weapons, or other materials which may threaten the general health, welfare, and safety of the students and/or staff are present in the district parking lot, hallways, lockers, classrooms, and/or locker rooms.  Students will never be sniffed by the dogs used to conduct the sweeps.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 8/98; 4/07; 12/14; 5/15

 

JCABB    Searches of Students (See JCAB and JCAC)                   JCABB

Principals are authorized to search students if there is reasonable suspicion that district policies, rules or directives are being violated.  Strip searches shall not be conducted by school authorities.  All searches by the principal shall be carried out in the presence of another adult witness.

The student shall be told why a search is being conducted.  The student shall be requested to empty items such as, but not limited to, pockets, purses, shoulder bags, book bags and briefcases.  The principal shall attempt to call the student’s parent/s and may call law enforcement.  Items which the principal believes may be connected with illegal activity shall remain in the custody of the principal unless the items are turned over to law enforcement officials.  If the student refuses to cooperate, the principal may take disciplinary action and/or seek assistance from law enforcement.

If law enforcement assistance is present, further search of the student shall be with cooperation and assistance of law enforcement officials.  The principal shall remain with the student and be present during any search of the student made by law enforcement officials on school property. The principal shall receive and file a receipt for items turned over to law enforcement officials.

If the principal believes a student is in possession of an object which can jeopardize the health, welfare or safety of the student or others, the student shall be removed to a safe location.  This determination may be based on any information received by the principal or any member of the faculty or staff.

 


JCABB   Searches of Students                                                JCABB-2

Written documentation of each search shall be maintained by the principal.

(Whenever the principal is mentioned in this policy, it shall be construed so as to include the superintendent “or designated representative.”)

 

Approved:  2/8/16

KASB Recommendation–7/96; 8/98; 4/07; 5/15; 12/15

 

JCAC   Interrogation and Investigations                                      JCAC

(See EBC, GAAD, JCABB, JCEC and JHCAA)

Building administrators or school security officers and others designated by the superintendent may conduct investigations and question students about infractions of school rules or the student conduct code.

If there is reason to believe a violation of a criminal law has been committed, the principal or school security officer with authorization of the principal shall notify the appropriate law enforcement agency as necessary and may request further investigation of the alleged violation.

Coordination with Law Enforcement

School administrators and/or school security officers may meet periodically with local law enforcement officials to discuss the district’s policies and rules regarding law enforcement contacts with the district.

Investigations Conducted by Law Enforcement Officers

When law enforcement officers question a student on a topic unrelated to a report of child abuse during school hours or school security officers question a student concerning an alleged violation of criminal law, the building principal shall make a reasonable attempt to contact a parent, guardian or representative of the student(s) prior to questioning.  Notification or attempted notification of parents, guardian or representative shall be documented by the administrator involved.  If a student’s parents, guardian or representative is not present during such questioning of a student, the principal may be present.

Child Abuse Investigations Conducted by Law Enforcement Officers

The administration shall cooperate with law enforcement officers who are conducting investigations of suspected child abuse.  For any investigations

 

JCAC   Interrogation and Investigations                                   JCAC-2

concerning known or suspected child abuse, school staff shall follow the

procedures outlined in board policy GAAD instead of the requirements of this policy.

Law Enforcement Initiated Investigations at School

In cases not involving the investigation of known or suspected child abuse, law enforcement officers shall not be permitted to initiate and conduct investigations involving the questioning of students during school hours unless the student’s parent or guardian has given the school permission to allow the questioning, a valid warrant has been presented to the principal for such purpose, or in demonstrated emergency situations.  If a demonstrated emergency is found, the principal shall require identification of law enforcement officials and reasons for the interrogation or investigation of a student.  If the principal is not satisfied with either the identification or the reason, the request shall not be granted.  The principal shall attempt to notify the superintendent and the officer’s superiors of the reasons for the refusal.

Violations of Criminal Law

Information on criminal conduct shall be turned over to law enforcement officials.

Taking Students Into Custody

Students shall not be voluntarily released by school officials to law enforcement authorities unless the student has been placed under arrest or taken into custody by law enforcement or Department for Children and Families (“DCF”) authorities pursuant to a child abuse investigation.  Except as otherwise specified in this policy, reasonable effort shall be made to notify the

JCAC   Interrogation and Investigations                                   JCAC-3

student’s parents, guardian or representative when students are removed from school for any reason.  Parents shall not be notified by school officials when their child is taken into custody by DCF and/or law enforcement as a result of allegations of abuse or neglect.  Notification efforts shall be documented.

When a student has been taken into custody or arrested on school premises without prior notification to the building principal, the school staff present shall ask the law enforcement officer to notify the principal of the circumstances as quickly as possible and shall themselves contact the principal with any information they have regarding the child being taken into custody.

Disturbance of School Environment

Law enforcement officers may be requested to assist in controlling disturbances at school and, if necessary, to take students or other persons into custody.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/04; 4/07; 6/07; 10/12; 1/13; 5/15

 

JCDA   Student Conduct (See AEB, IIBG, JA, JDD and JHCAA)        JCDA

Each principal shall develop rules and regulations to govern student conduct consistent with board policies.  The rules shall be reviewed by the board and adopted as policy by reference.  The rules of conduct shall be published in student handbooks.

Violation of any provision of the behavior code may result in disciplinary action up to and including suspension and/or expulsion.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/05; 4/07; 5/15

 

JCDAA    Tobacco and Nicotine Delivery Devices (See GAOC)      JCDAA

Use and/or possession of any tobacco product or nicotine delivery device by students is prohibited in any district facility; in school vehicles; at school-sponsored, activities, programs, or events; and on school owned or operated property.

Administrators may report students who are in violation of this policy to law enforcement, as appropriate.

For the purposes of this policy, “nicotine delivery device” means any device that can be used to deliver nicotine to the person inhaling from the device.  Such definition shall include, but may not be limited to, any electronic cigarette, cigar, cigarillo, pipe, or personal vaporizer.

Approved:  2/8/16; 9/12/16

KASB Recommendation 7/96; 9/97; 4/07; 6/13; 5/15

 

JCDB   Dress Code                                                                   JCDB

A student shares with his/her parents the responsibility to follow the student guidelines for dress at Frontenac High School. Student dress should not be distracting or indecent to the extent that it interferes with the learning responsibilities of that or other students. Standards of grooming and dress may be prescribed for participation in extracurricular activities. It is the student’s responsibility to follow the standards listed below. Any exceptions must be cleared in advance by the administration. Failure to follow the dress code will be considered a disciplinary offense.

         Guidelines:

  1. The body must be sufficiently covered to ensure modesty. Shirts must have necklines that are above that of a tank top, no matter the type of shirt. Shirts must be able to be tucked in and stay in. Appropriate product logos are allowed, but pictures, slogans or sayings on clothing cannot promote or encourage drug, alcohol, or tobacco use; sexual activity; violence; or illegal acts and must not include harassing, lewd, vulgar, or indecent messages. Any references to gangs, through word, color, or symbol, are not allowed.
  2. All pants and shorts will be worn around the waist. Shorts must be below the fingertips with the hands hanging at the side. Shorts must be hemmed or rolled and not tight fitting.
  3. Students must wear shoes, sandals, or flip flops. Students cannot go barefoot.
  4. Hats or any head covering are not to be worn.
  5. Hair may be any natural color, and students may wear regular makeup.

JCDB   Dress Code                                                                JCDB-2

  1. Earrings are permitted, but all other forms of body piercing are not. There can be no visible tattoos.
  2. Clothing or alterations of personal appearance that draws attention away from the learning process will not be allowed.

8.In certain areas of curricular and extracurricular activities, more specific dress standards may be established , i.e., physical education, athletic teams, cheerleaders, building and trades, woods lab, and school trips.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JCDBB    Weapons (See EBC, JDC, JDD, JHCAA and KGD)           JCDBB

A student shall not knowingly possess, handle, or transmit any object that can reasonably be considered a weapon at school, on school property, or at a school-sponsored event.  This shall include any weapon, any item being used as a weapon or destructive device, or any facsimile of a weapon.

Weapons and Destructive Devices

As used in this policy, the term “weapon and/or destructive device” shall include, but shall not be limited to:

  • any weapon which will or is designed to or may readily be converted to expel a projectile by the action of an explosive;
  • the frame or receiver of any weapon described in the preceding example;
  • any firearm muffler or firearm silencer;
  • Any explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an                              explosive or incendiary charge of more than 1/4 ounce, mine, or                                           similar device;
  • any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant and which has any barrel with a bore of more than 1/2 inch in diameter;

 

  • any combination of parts either designed or intended for use in converting any device into a destructive device described in the two immediately preceding examples and from which a destructive device                                                         may be readily assembled;
  • any bludgeon, sand club, metal knuckles, or throwing star;
  • any knife, commonly referred to as a switchblade, which has a blade that opens automatically by hand pressure applied to a button, spring, or other device in the handle of the knife or any knife having a blade                               that opens, falls, or is ejected into position by the force of gravity or                                 by an outward, downward, or centrifugal thrust or movement;
  • any electronic device designed to discharge immobilizing levels of electricity, commonly known as a stun gun.

 

 

JCDBB      Weapons                                                                                JCDBB-2

                

Penalties for Weapon Violations

Possession of a weapon and/or destructive device listed under the “Weapons and Destructive Devices” heading of this policy shall result in expulsion from school for a period of one calendar year, except the superintendent may recommend this expulsion be modified on a case-by-case basis.

Possession of, handling of, and/or transmitting a weapon of a type other than described under the “Weapons and Destructive Devices” heading above, an item being used as a weapon or destructive device, or a facsimile of a weapon may result in disciplinary action up to and including suspension and/or expulsion.  Expulsion hearings for weapons violations shall be conducted by the superintendent or the superintendent’s designee.

Students violating this policy shall be reported to the appropriate law enforcement agency(ies) and, if a juvenile, to the Secretary for DCF or the Secretary of KDOC as appropriate.

Possession of an air gun at school, on school property, or at a school supervised activity will not be prohibited for students participating in an air gun-related activity sponsored by an organization held at school or when in transit to or from such activities held off district property.

 

 

Approved:  2/8/16; 9/12/16

KASB Recommendation–9/97; 6/99; 6/00; 6/01; 6/04; 4/07; 10/12; 1/13; 6/15

 

JCE   Complaints (See JDDC and KN)                                            JCE

Complaints About Discrimination

The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly be reported for investigation and corrective action by the building principal or district compliance coordinator.  Any student or employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination from employment or expulsion from school.

Discrimination against any student on the basis of race, color, national origin, sex, disability, or religion in the admission or access to, or treatment in the district’s programs and activities is prohibited.  Superintendent, 208 S. Cayuga Frontenac, KS 66763, (620) 231-7551 has been designated to coordinate compliance with nondiscrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Any student who believes that he or she has been discriminated against may file a complaint with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of discrimination or harassment from a student shall inform the student of the employee’s obligation to report the complaint and


JCE   Complaints                                                                     JCE-2

any proposed resolution of the complaint to the building principal.  If the building principal is the alleged harasser, the report shall be made to the dis-

trict compliance coordinator.  Any student complaint of discrimination shall be resolved under the district’s discrimination complaint procedures in policy KN. The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

Complaints About School Rules

Any student may file a complaint with the principal concerning a school rule or regulation as it applies to the student.  The complaint shall be in writing, filed within 20 days following the application of the rule or regulation, and must specify the basis for the complaint.  The principal shall investigate the complaint and inform the student of the resolution within 10 days after the complaint is filed.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 8/98; 4/07; 6/15

 

JCEC   Demonstrations (See JCAC)                                             JCEC

Student demonstrations on school property shall be conducted in an orderly and non-disruptive manner.  Demonstrations may be terminated at any time by the principal or the superintendent.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JDA   Corporal Punishment                                                          JDA

Corporal punishment shall not be permitted in the school district.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JDB   Detention                                                                          JDB

Detention periods may be established by building principals and administered according to rules approved by the board.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JDC   Probation (See JCDBB and JDD)                                            JDC

Any punishment, suspension or expulsion, may be deferred by the superintendent, principal, or designee.  The student involved may be placed on probation for a set period of time.  The punishment, suspension, or expulsion, shall remain deferred so long as the student meets the conditions of the probation.  If a student is placed on probation, written notification shall be sent to the student’s parent or guardian.  Any decisions on probation for students found to be in violation shall be handled by the superintendent.

A student placed on probation shall be given a written list of the terms and conditions of the probation.  The student shall sign a statement that:  the terms and conditions have been explained, the student understands the conditions, the student agrees to abide by the conditions, and failure to abide by the conditions may be reason to reinstate the original punishment.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 12/14; 5/15

 

JDD   Suspension and Expulsion Procedures                                   JDD

(See AEB, EBC, IHEA, JBD, JCDBB, JDC, JCDA, JDDB, JDDC, and JHCAA)

 

Except as limited by Section 504 or IDEA, a student may be suspended or expelled, for reasons set forth in Kansas law.  Any student who is suspended for a period of more than 10 days or expelled shall receive a copy of the current suspension and expulsion law and this policy.  Suspension/expulsion hearings shall be conducted by the superintendent/designee or other certificated employee, or committee of certificated employees of the school in which the pupil is enrolled, or by any other hearing officer appointed by the board.

Reasons for Suspension or Expulsion

 

Students may be suspended or expelled for one or more of the

 

following reasons:

 

  • Willful violation of any published, adopted student conduct regulation;
  • Conduct which substantially disrupts, impedes, or interferes with school operation;
  • Conduct which endangers the safety or substantially impinges on or invades the rights of others;
  • Conduct which constitutes the commission of a felony;
  • Conduct at school, on school property, or at a school supervised activity which constitutes the commission of a misdemeanor;
  • Disobedience of an order of a school authority if the disobedience results in disorder, disruption or interference with school operation; and
  • Possession of a weapon at school, on school property or at a school- sponsored event.

Short-term Suspension

Except in an emergency, a short-term suspension (not exceeding ten school days) must be preceded by oral or written notice of the charges to the student and an informal hearing.  If a hearing is not held prior to the suspension, an informal hearing shall be provided no later than 72 hours after imposition of a short-term suspension.

 

JDD      Suspension and Expulsion Procedures                             JDD-2

Written notice of any short-term suspension shall be delivered to the student’s parent or guardian within 24 hours after the suspension has been imposed.  Short-term suspension hearings may be conducted by any person designated in policy as having the authority to suspend.

At the informal suspension hearing, the student shall have the right to be present and to be notified of the charges and the basis for the accusation.  The student shall have the right to make statements in his/her defense after receiving notice of the charges.

Long-Term Suspension or Expulsion

Before a student is subject to long-term suspension (not to exceed 90 school days) or expulsion (not to exceed 186 school days or one calendar year for certain weapon and/or destructive device violations), a hearing shall be conducted by a hearing officer who has been authorized by the board.  Formal hearings shall be conducted according to procedures outlined in current Kansas law and:

  • The student and parents or guardians shall be given written notice of the time, date and place of the hearing.
  • The notice shall include copies of the suspension/expulsion law, and appropriate board policies, regulations and handbooks.

 

  • The hearing may be conducted by either a certified employee or committee of certified employees authorized by the board, the chief administrative officer,

or other certified employee of the district in which the student is enrolled, or by an officer appointed by board.

  • Expulsion hearings for weapons violations shall be conducted in compliance with Kansas law by persons appointed by the board.

 

  • Findings required by law shall be prepared by the person or committee conducting the hearing.

 

 

 

JDD      Suspension and Expulsion Procedures                             JDD-3

 

  • A record of the hearing shall be available to students and parents or guardians according to Kansas law.
  • Written notice of the result of the hearing shall be given to the pupil and to parents and guardians within 24 hours after determination of such result.

 

            Rules Which Apply in all Cases When a

Student May be Suspended or Expelled

  • Refusal or failure of the student and/or the student’s parents to attend the hearing shall result in a waiver of the student’s opportunity for the hearing.
  • A student suspended for more than 10 school days or expelled from school shall be provided with information concerning services or programs offered by public and private agencies which provide services to improve the student’s attitude and behavior.
  • A student who has been suspended or expelled shall be notified of the day the student can return to school.
  • If the suspension or expulsion is not related to a weapons violation, the principal may establish appropriate requirements relating to the student’s future behavior at school and may place the student on probation. (See JDC)
  • If the expulsion is related to a weapons violation the superintendent may establish appropriate requirements relating to the student’s future behavior at school and may place the student on probation if the student is allowed to return. (See EBC, JCDBB and JDC)
  • The days a student is suspended or expelled are not subject to the compulsory attendance law.
  • During the time a student is suspended or expelled from school, the student may not:
  • Be on school property or in any school building without the permission of the principal.
  • Attend any school activity as a spectator, participant or observer.

A student over the age of 18 or the parents or guardian of a student who is suspended for more than 10 days or expelled from school may appeal to the board within 10 calendar days of receiving written notice of the hearing results.

When a suspension is imposed during the school day, the student shall not be removed from school until a parent has been notified.  If a parent cannot be notified during regular school hours, the student shall remain at school until the regular dismissal time.

 

 

 

JDD  Suspension and Expulsion Procedures                           JDD-4

 

Student Rights During a Long-Term Suspension/Expulsion Hearing

The student shall have the right:

  • to counsel of his/her own choice;
  • to have a parent or guardian present;
  • to hear or read a full report of testimony of witnesses;
  • to confront and cross-examine witnesses who appear in person at the hearing; to present his or her own witnesses;
  • to testify in his or her own behalf and to give reasons for his or her conduct;
  • to an orderly hearing; and
  • to a fair and impartial decision based on substantial evidence.

Appeal to the Board

The following conditions shall apply if a student who is age 18 or older or the student’s parent or guardian files a written appeal of a suspension or expulsion:

  • Written notice of the appeal shall be filed with the clerk within 10 calendar days of receiving the results of the hearing.
  • The board shall schedule an appeal with the board or a hearing officer appointed by the board within 20 calendar days.

 

  • The student and the student’s parent shall be notified in writing of the time and place of the appeal at least 5 calendar days before the hearing.
  • The hearing shall be conducted as a formal hearing using rules similar to those noted earlier for expulsion hearings.
  • The board shall record the hearing.
  • The board shall render a final decision no later than the next regularly scheduled board meeting after the conclusion of the appeal hearing.

 

 

Approved: 12/8/16

 

KASB Recommendation – 7/96; 8/98; 6/99; 6/00; 4/04; 6/06; 4/07; 12/14; 5/15; 12/15

 

JDDA   Drug-Free Schools (See GAOB, JGFGB, JGFGBA, and LDD)   JDDA

Maintaining drug-free schools is important in establishing an appropriate learning environment for the district’s students.  Unless otherwise specified in this policy, the possession, use, sale, distribution, and/or being under the influence of illicit drugs, controlled substances, and/or alcohol by students at school, on or in school property, or at school sponsored activities or events is prohibited.

Possession, use, and/or being under the influence of a controlled substance by a student for the purposes of this policy shall only be permitted if such substance was:

  1. Obtained directly from, or pursuant to a valid prescription or order, issued to such student from a person licensed by the state to dispense, prescribe, or administer controlled substances;
  2. In the case of use or possession, approved and administered, if administered at all, in accordance with board policy JGFGB and/or board policy JGFGBA; and
  3. Used, if at all, in accordance with label directions.

Student Conduct

As a condition of continued enrollment in the district, students shall abide by the terms of this policy.

Students shall not manufacture, sell, distribute, dispense, possess, use, and/or be under the influence of illicit drugs, controlled substances, or alcoholic beverages at school, on or in school district property, or at any school activity, program, or event.  Any student violating the terms of this

 

 

JDDA                                                                    Drug-Free Schools JDDA-2

policy will be reported to the appropriate law enforcement officials, and will be subject to:

           First Violation:

The student will be prohibited from attendance and participation in extra-curricular activities up to sixty days from the date of verification.  The student will be short-term suspended from school for up to ten days and could face long-term suspension or expulsion.

           Second Violation:

The student will be prohibited from attendance and participation in extra-curricular activities for up to one year from the date of verification.  The student will be short-term suspended from school for up to ten days and could face long-term suspension or expulsion.

Students who are suspended or expelled under the terms of this policy will be afforded the due process rights contained in board policies and Kansas statutes, K.S.A. 72-8901, et seq.  Nothing in this policy is intended to diminish the ability of the district to take other disciplinary action against the student in accordance with other policies governing student discipline.  If a student agrees to enter and complete a drug education or rehabilitation program, the cost of such program will be borne by the student and his or her parents.

A list of area drug and alcohol counseling and rehabilitation programs, along with names and addresses of contact persons for the programs, is on file with the board clerk.  Parents or students should contact the directors of the programs to determine the cost and length of the program.

JDDA   Drug-Free Schools                                                       JDDA-3

A copy of this policy will be provided to all students and the parents of all students.  Parents of all students will be notified that compliance with this policy is mandatory.

 

Approved:

 

KASB Recommendation – 7/96; 9/97; 7/02; 4/07; 6/08; 6/12; 12/13; 5/15

 

JDDAA Drug Testing                                                               JDDAA

           Student Extracurricular Activities

           In an effort to protect the health and safety of its student athletes from illegal and/or performance-enhancing drugs and/or alcohol use and abuse and injuries resulting from the use of drugs and alcohol, the USD 249 board adopts the following policy for drug and alcohol testing of students participating in extracurricular activities.

Statement of Purpose and Intent

It is the desire of the board, administration, and staff that every student in the district refrains from using, possessing, or distributing illegal or performance-enhancing drugs and/or alcohol.  The disciplinary actions triggered by this policy relate solely to limiting the opportunity of any student in violation of this policy to participate in extracurricular activities.  This policy is intended to supplement and complement all other policies, rules, and regulations of the district regarding possession and/or use of illegal drugs and alcohol and does not limit the district’s authority to enforce the provisions of other relevant policies or take disciplinary actions authorized thereby.

Participation in school sponsored extracurricular activities at the district is a privilege.  Accordingly, students in extracurricular activities carry a responsibility to themselves, their fellow students, their parents, and their school to conduct themselves in accordance with a high standard of conduct, which requires avoiding the use or possession of illegal or performance-enhancing drugs and alcohol.

The purpose of this policy is to prevent illegal or performance-enhancing drug and alcohol use; to educate student participants regarding serious physical, mental, and emotional harm caused by drug and alcohol use; to

JDDAA Drug Testing                                                            JDDAA-2

prevent injury, illness, and harm that is a potential result of drug and alcohol use; and to strive within the district for an environment free of such use and abuse.

The sanctions of this policy solely limit the opportunity of any student found to be in violation of this policy to participate in extracurricular activities.  There will be no academic sanction for violation of this policy.

The district has adopted this policy for use by all students participating in extracurricular activities in grades 7-12.

           Definitions

“Extracurricular activities” means those school sponsored student activities that take place outside the regular course of study in school.  Such activities include all district sponsored activities including, but not limited to, school dances and prom, interscholastic sports teams, cheerleading, and dance team activities.

“Drug Use Test” means a scientifically substantiated method to test for the presence of illegal or performance-enhancing drugs, alcohol, or the metabolites thereof in a person’s urine or saliva.

“Illegal Drugs” means any substance which an individual may not legally sell, possess, use, distribute, or purchase under either Federal or Kansas Law.  For the purposes of this policy, “illegal drugs” includes, but is not limited to, all scheduled drugs as defined by Kansas Law, all prescription drugs obtained without authorization, and all prescribed and over-the-counter drugs being used for an abusive purpose.

“Performance-Enhancing Drugs” includes anabolic steroids and any other natural or synthetic substance used to increase muscle mass, strength,

JDDAA Drug Testing                                                            JDDAA-3

endurance, speed, or other athletic ability.  The term “Performance-Enhancing Drugs” does not include dietary or nutritional supplements such as vitamins, minerals, and proteins that can be lawfully purchased in over-the-counter transactions.

“Positive” when referring to a drug test administered under this policy means a toxicological test result which is considered to demonstrate the presence of an illegal or a performance-enhancing drug or the metabolites thereof using the standards customarily established by the testing laboratory administering the drug use test.  “Positive” when referring to an alcohol test administered under this policy means a breathalyzer test result that is considered to demonstrate the presence of alcohol in a student participant’s system.

“Reasonable Suspicion” means a school employee’s suspicion based on specific personal observations concerning the appearance, speech, or behavior of a participating student, and reasonable inferences drawn from those observations in the light of experience.  Information provided by a reliable source, if based on personal knowledge, shall constitute reasonable suspicion.  In the context of performance-enhancing drugs, reasonable suspicion could also be based on unusual increases in size, strength, weight, or other athletic abilities.  All observations, sources, and personal information will be weighed by school employees on a case-by-case basis.

“KSHSAA” is the Kansas State High School Activities Association of which the district is a participating member.

          

 

JDDAA Drug Testing                                                            JDDAA-4

           Procedure

Each student in extracurricular activities shall receive copies of the Student Extracurricular Activities Drug/Alcohol Testing Consent Form, which shall be read, signed, and dated by the student, parent and/or guardian.  Students must turn in a completed Student Extracurricular Activities Testing Consent Form to the school office before the student will be allowed to practice or participate in any extracurricular activities.  Any student who does not turn in the required form within the aforementioned timeframe will not be eligible to participate in any extracurricular activities.  Transfer students will be allowed to complete the aforementioned form at the time of enrollment and will be placed in the testing pool within one week of their enrollment date.

Students will be required to provide urine, saliva, or breath samples for the purpose of drug and/or alcohol testing as follows:

  1. On a random selection basis, from a list of all students in the testing pool, names of 5-10 extracurricular participants will be drawn at random to provide a urine, saliva, and/or breath sample every thirty days during the school year. Names previously chosen will be placed back in the pool for the possibility of random selection at a later time.
  2. At any time requested by the administration, based on reasonable suspicion that the student currently participating in extracurricular activities is under the influence of, using, distributing, selling, or in possession of illegal or performance-enhancing drugs and/or alcohol.

 

JDDAA Drug Testing                                                            JDDAA-5

Any drug use test required by the district under the terms of this policy will be administered by or at the direction of a professional laboratory chosen by the district, using scientifically validated toxicological methods.  The professional laboratory shall be required to have detailed written specifications to assure chain of custody of the specimens, proper laboratory control, and scientific testing.

Any breathalyzer machine utilized under authority of this policy shall be frequently recalibrated and will be administered either by a school employee trained in the machine’s use or a law enforcement officer at the request of the district administration.

All aspects of the drug use-testing program, including the taking of samples, will be conducted so as to safeguard the personal and privacy rights of students to the maximum extent possible.  The test sample shall be obtained in a manner designed to minimize intrusiveness of the procedure.  In particular, the sample must be collected in a restroom or other private facility behind a closed door.  The principal shall designate a drug laboratory employee, a coach, or school employee of the same gender as the student to accompany the student to a restroom or other private facility for collection of the sample.  The monitor shall not observe the student while any urine sample is being produced, but the monitor shall be present outside the stall to listen for the normal sounds of urination in order to guard against tampered samples and to ensure an accurate chain of custody.    If at any time a student is found to be tampering with the sample, the monitor may stop the procedure and inform the principal, who will then determine if a saliva sample should be obtained as well.

 

JDDAA Drug Testing                                                            JDDAA-6

If the initial drug test (taken by method other than by breathalyzer) is positive, the initial test result will then be subject to confirmation by a second and different test of the same sample.  In order to keep the results of the initial testing confidential, the school district may also choose a certain number of samples for a conformation test.  A specimen shall not be reported positive unless the second test run results in a positive reading for the presence of an illegal or performance-enhancing drug, alcohol, or the metabolites thereof.

If the test for any student has a positive result, the laboratory will contact the parents or guardians and solicit any information on medication that would create a positive test result.  A medical review officer, provided by the testing company, will confirm the positive result and contact the principal with the results.  Once a positive result is determined, the student will become ineligible to participate, travel, or compete in extracurricular activities for a duration specified as follows.  To offer students healthy alternatives, students will be able and are expected to practice with the team during the period of ineligibility unless otherwise specified below.

Upon a positive test result, the principal will contact the student and the parent or guardian of the student within 2 school days and will schedule a conference.  At the conference, the principal will solicit any explanation of the positive result.

If the student asserts that the positive test results are caused by something other than consumption of an illegal drug, performance-enhancing drug, or alcohol by the student, then the student will be given an opportunity to present evidence of such to the principal or the principal’s designee.  The

 

JDDAA Drug Testing                                                            JDDAA-7

district will rely on the opinion of the laboratory that performed the confirmation test in determining whether the positive test result was produced by method other than consumption of an illegal drug, performance-enhancing drug, or alcohol.  The principal will make the eligibility decision within five working days.

A decision to designate the student as ineligible under this policy may be appealed in writing to the district’s superintendent within five days.  The superintendent will make a written decision available to the student and the student’s parent(s) or guardian within five working days.  The ineligibility will remain in force throughout this appeal as well.

The decision of the superintendent may be appealed in writing to the Board of Education within five working days of receipt of the Superintendent’s decision on the issue.  The district’s rules and regulations will be followed in the case of an appeal to the Board of Education, although preliminary stages of the appeal shall not necessitate repeating to be in accordance with other policies for the purposes of appeal pursuant to this policy.

A student that has tested positive for illegal or performance-enhancing drugs will be required to undergo one or more additional drug use tests to confirm that the student is no longer using illegal drugs or performance-enhancing drugs before he/she may rejoin an activity.  The district will rely on the opinion of the laboratory that performed or analyzed the additional drug use test in determining whether a positive result in the additional drug test was produced by illegal or performance-enhancing drugs used by the student that caused the first positive result or by more recent use.

 

JDDAA Drug Testing                                                            JDDAA-8

All parents or guardians of students who test negative for illegal drugs of performance-enhancing drugs in the initial screening will be contacted by personnel of the district within five working days after testing.

           Violation

Any student who tests positive in a drug/alcohol use test under this policy shall be subject to the following restrictions:

Any student that “self-reports” the use of drugs or alcohol prior to any testing, shall be suspended from participation in activities or travel for five (5) school days, which shall include suspension from any activities falling on evenings of such school days or weekends falling between schools days in which a suspension is to be served.  The principal will notify parents and appropriate sponsors of such suspension of eligibility.

           For the first offense, the student shall be suspended from participation in all extracurricular activities, including all performances and competitions, for ten (10) school days, which shall include suspension from any activities falling on evenings of such school days or weekends falling between schools days in which a suspension is to be served.  During this time, it is recommended that the parent/guardian obtain a substance abuse evaluation and education/counseling for the student.  Local law enforcement shall be notified.

           For the second offense, the student shall be suspended from participation in all extracurricular activities including all practices, meetings, performances, activities, and competitions for thirty (30) school days, which shall include suspension from any activities falling on evenings of such school days or weekends falling between schools days in which a suspension is to be served.  If the student and/or parent/guardian can provide proof of enrollment

JDDAA Drug Testing                                                            JDDAA-9

and regular attendance at a school approved substance abuse program, the suspension will be reduced to twenty (20) school days. Local law enforcement shall be notified.

For the third offense, the student shall be suspended from participation in all extracurricular activities including all meetings, practices, performances, and competitions for ninety (90) days, which shall include suspension from any activities falling on evenings of such school days or weekends falling between schools days in which a suspension is to be served.  Local law enforcement shall be notified.

           Refusal to Submit to Drug Use Test

If an extracurricular participant refuses to submit to a drug or alcohol use test authorized under this policy, such refusal shall be considered a “positive” result for drugs or alcohol and subject to the appropriate suspension as stated herein.

Transfer Students

Any student transferring to USD 249 who wishes to participate in extracurricular and/or co-curricular activities must have a signed “Student Drug Testing Consent Form” on file with the principal’s office within five (5) school days of his/her initial enrollment.  Additionally, any transfer student who has failed a drug screening in a previous school district enters USD 249 with a similar record.

           Disclaimer

The Frontenac USD 249 Student Drug Testing Policy does not supersede the student handbooks of Frontenac High School or Frontenac Junior High School with regard to students found to be in possession of, using, providing, or

JDDAA Drug Testing                                                           JDDAA-10

under the influence of illegal substances or alcohol while on school property or at a school activity (home or away).  Therefore, a student who violates the policy, as set forth in the student handbooks should expect further consequences as deemed appropriate by the building principal.

 

Approved:  2/8/16

 

KASB Recommendation – 5/15

 

JDDB   Reporting to Law Enforcement (See EBC and JDD)             JDDB

Unless reporting would violate the terms of any memorandum of understanding between the district and local law enforcement, whenever a student engages in conduct which constitutes the commission of any misdemeanor or felony at school, on school property, or at a school supervised activity and/or has been found 1) in possession of a weapon, 2) in possession of a controlled substance or illegal drug, or 3) to have engaged in behavior at school which has resulted in or was substantially likely to have resulted in serious bodily injury to others, the {principal/superintendent} shall report such act to the appropriate law enforcement agency.

 

 

Approved:  2/8/16; 9/12/16

KASB Recommendation – 6/99; 6/01; 4/07; 6/07; 9/07; 6/08; 5/15; 12/15

 

JDDC     Bullying                                                                                         JDDC

(See EBC, GAAE, JCE, JDD, JGEC, JGECA, and KGC)

 

The board of education prohibits bullying in any form by any student, staff member, or parent towards a student or a staff member on or while using school property, in a school vehicle, or at a school-sponsored activity or event.  For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law.

The administration shall propose, and the board shall review and approve a plan to address bullying as prohibited herein.  The plan shall include provisions for the training and education of staff members and students and shall include appropriate community involvement as approved by the board.

Students who have bullied others in violation of this policy may be subject to disciplinary action, up to and including suspension and/or expulsion.  If appropriate, students who violate the bullying prohibition shall be reported to local law enforcement.

 

Approved:  2/8/16

KASB Recommendation – 06/07; 6/08; 6/09; 6/13; 5/15; 12/15

 

JF    Academic Achievement (See II and JR et seq)                              JF

Staff shall establish high expectations for all students.  These expectations shall be based on individual student ability to meet the board approved learning objectives for each subject.

Reporting

Periodic reports on each student’s mastery of the approved learning objectives shall be issued to the parents.

Report Cards

Report cards shall be issued to each student at the end of each specific grading period for each subject taken.  Reasons for deficiencies and/or failures shall be given.  The superintendent shall develop standard reporting forms for each grade level.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JFA   Peer Grading of Assignments                                               JFA

Limited Peer Grading Allowed:

Peer grading shall be allowed when the teacher believes peer grading will be a valuable learning experience for the class. During a peer grading activity, the teacher shall use the activity to help students review class concepts or objectives.  If peer grading is allowed, students shall not be asked to publicly reveal either their own grade or the grade of another student.

 

NOTE:  If adopted, language on this topic should also be used in board-approved faculty and student handbooks.

 

Approved:  2/8/16

KASB Recommendation – 7/02; 4/07; 5/15

 

JFB   Promotion and Retention                                                     JFB

Students may be promoted when they have demonstrated mastery of the board-approved learning objectives.

The final decision to promote or retain a student shall rest with the principal after receiving information from parents/guardians, teachers, and other appropriate school personnel.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JFC   Graduation Exercises                                                          JFC

Students who have completed the requirements for graduation may be allowed to participate in graduation exercises unless participation is denied for appropriate reasons.  Graduation exercises shall be under the control and direction of the building principal.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JFCA   Early Graduation (See IHF)                                              JFCA

Students who complete all state and local graduation requirements may request permission to graduate early.

A student who wishes to graduate from high school early may request permission to do so.  The student and parents shall consult with high school administrative and/or guidance personnel in order to develop a graduation plan.  The board shall approve or deny each request based on the circumstances of the individual student.  The student’s request shall be in writing, addressed to the superintendent, state the reasons supporting the request, and include a copy of the graduation plan and a letter of support from the student’s parents.  The letters of request shall be sent to the superintendent who shall forward them to the board.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JGA   Student Insurance Program                                                  JGA

Parents or guardians shall be notified annually in writing of student insurance provided by the district and that medical expenses not covered by such policies are the responsibility of the parents.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JGC   Health Assessments and Physicals (See JGCB)                       JGC

All students under the age of nine shall submit evidence they have undergone a health assessment prior to entering kindergarten or before enrolling in the district for the first time.

All students engaged in athletic activities covered by KSHSAA rules shall provide the building principal with proof of a physical examination and clearance to participate.

Principals shall work cooperatively with local, county, and state health agencies to disseminate materials related to the availability of health assessments and inoculations.

 

Approved:  2/8/16

KASB recommendation – 7/96; 4/07; 5/15; 12/15

 

JGCA   Local Wellness Policy                                                     JGCA

The board is committed to providing a school environment that promotes student wellness as part of the total learning experience for its students.  To this end, the board shall promote and monitor a local wellness program.  The program shall:

  • Include goals for providing proper student nutrition at school, nutrition education, physical activity, and other school-based activities designed to promote student wellness in a manner that the board determines is appropriate;
  • Include nutrition guidelines for all foods available in each school during the school day, with the objectives of the guidelines to be promoting student health and reducing childhood obesity;
  • Ensure foods and beverages sold at breakfast and lunch meet the nutrition guidelines for the School Breakfast Program and National School Lunch Program;
  • Provide students with access to a variety of affordable, nutritious, and appealing foods that meet the health and nutrition needs of students;
  • Provide opportunities, support, and encouragement for students in grades K-12 to be physically active on a regular basis;
  • Assure that guidelines for reimbursable school meals shall not be less restrictive than Federal and state statutes, regulations, and guidance issued by the Secretary of Agriculture, as they apply to schools;
  • Involve parents, students, representatives of the school food authority, district physical education teachers, school health professionals, the school board, administrators, and the public in the development, implementation, and periodic review of the school wellness policy; and

 

 

JGCA  Local Wellness Policy                                                   JGCA-2

  • Establish a plan for measuring implementation of the local wellness policy, including designation of one or more district employees who shall be charged with operational responsibility for ensuring the wellness policy is effectively enforced, is periodically measured, and that assessments of the implementation of the local school wellness policy are available to the public. Such assessments shall measure the extent to which schools in the district are in compliance with this policy, shall compare the district’s wellness policy with other model local school wellness policies, and shall describe the progress made in attaining the goals of this policy.

 

Approved:  2/8/16

KASB Recommendation–6/05; 4/07; 6/14; 5/15; 12/15

 

 

JGCB   Inoculations (See JGC)                                                    JGCB

All students enrolling in any district school shall provide the building principal with proof of immunization of certain diseases or furnish documents to satisfy statutory requirements.  Booster shots mandated by the Secretary of the Department of Health and Environment are also required.

Notice of this policy and the applicable state law shall be distributed to parents or guardians of current and prospective district students on or before May 15th of each school year.  The superintendent shall issue a news release each August explaining the required inoculations and booster shots.  Parents may delegate in writing their authority to consent to immunizations.

At the beginning of a school year, school boards shall provide information on immunizations applicable to school age children to parents and guardians of students in grades six through 12. The information on immunizations shall include:

(1) A list of sources for additional information; and

(2) related standards issued by the national centers for disease control

and prevention.

Students who fail to provide the documentation required by law may be excluded from school by the superintendent until statutory requirements are satisfied.  Notice of exclusion shall be given to the parents/guardians as prescribed by law.  Students who are not immunized against a particular disease(es) may be excluded from school during any outbreak.

 

 

 

JGCB   Inoculations (See JGC)                                                 JGCB-2

Each principal shall forward evidence of compliance with the inoculation law to other schools or school districts when requested by the school or by the student’s parents/guardians.

 

Approved:  2/8/16

KASB Recommendation–7/96; 9/97; 4/07; 6/08; 5/15; 12/15

 

JGCBA   Automated External Defibrillators                               JGCBA

If the board approves their use in district schools and other facilities, automated external defibrillators shall be properly maintained as required by law and used in accordance with recommended instructions.

 

Approved:  2/8/16

KASB Recommendation–6/04; 4/07; 6/08; 6/09; 5/15; 12/15

 

JGCC   Communicable Diseases                                                  JGCC

Any student noted by a physician or the school nurse as having a communicable disease may be required to withdraw from school for the duration of the illness.  The student will be readmitted to regular classes upon termination of the illness, as authorized by the student’s physician or as authorized by a health assessment team.

The board reserves the right to require a written statement from the student’s physician indicating that the student is free from all symptoms of the disease.

If a student is absent from regular classes for more than three consecutive days or the principal has been notified that a student has a communicable disease, the principal shall determine whether a release shall be obtained from the student’s physician before the student reenters school.

Decisions regarding the type of education and the setting for provision of educational services for a student with a severe communicable disease of long duration shall be based on the child’s medical condition, the child’s behavior and neurological development, and the expected type of interaction with others in the educational setting.  Final decisions will be made by school administration after receiving input from the student’s physician, public health personnel, the student’s parent or guardian, and personnel associated with the proposed care or educational setting.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/01; 4/07; 5/15; 12/15

 

JGCD Health Screenings                                                            JGCD

Vision and hearing screenings will be conducted in the district as part of the overall health services program. Frequency of the screenings will be in accordance with state law. When appropriate, other screenings deemed beneficial to students, such as dental screenings, may be performed in the school health program.

When these screenings cannot be performed by district staff, the board authorizes the superintendent to identify healthcare service providers to provide them.  Such healthcare service providers shall be required to enter into a contract with the district prior to providing any screenings or other services to students in the school setting.

Vision Screenings

Each year vision screening procedures will be conducted for students new to the district, including kindergarteners.  Such procedures will be provided for other students at a frequency of not less than once every two years unless otherwise specified by state law. Students known to have vision difficulties and students referred by teachers, parents, and/or physicians will be screened regardless of grade level.

Hearing Screening

Each year hearing screening procedures will be conducted for students new to the district, including kindergarteners. Such procedures will be provided for other students at a frequency of not less than once every three years unless otherwise specified by state law. Students known to have hearing difficulties and students referred by teachers, parents, and/or physicians will be screened regardless of grade level.

 

JGCD Health Screening                                                           JGCD-2

Under certain conditions, hearing screening services are provided for students residing within district boundaries who are enrolled in accredited non-public schools. These services are coordinated between the administration of the accredited nonpublic school and district administration and require a request from the student’s parent or guardian. Implementation of the program for nonpublic school students follows the same guidelines as for district students.

Dental Screenings

Free dental inspections will be offered to students, planned for by designated school staff, and conducted by appropriate dental care providers.

Selected Screenings

Other screening procedures may be deemed appropriate and beneficial to students. Designated staff will assist in the planning and implementation of other screening programs following standard procedures.

Screening results, and referrals when necessary, will be communicated to parents.

In accordance with state law, the parent or guardian of any child entering school for the first time shall be informed of the availability of sickle cell screening and of the location of the nearest facility providing blood tests for sickle cell trait and sickle cell anemia.

 

Approved:  9/12/16

 

JGD   Student Psychological Services (See JR et seq)                       JGD

Various psychological services are available to students through the district, cooperative special education programs, the county, and the state.  Results of any such psychological service, testing program, or consultation services will be kept in strict confidence by school authorities and shall be governed by JR through JRD.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JGEC   Sexual Harassment (See GAAC, GAAD, GAF, JDDC and KN) JGEC

The board of education is committed to providing a positive and productive learning and working environment, free from discrimination on the basis of sex, including sexual harassment.  Sexual harassment shall not be tolerated in the school district.  Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination on the basis of sex under Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events.  Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school.  It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

Sexual harassment is unwelcome sexual advances, requests for sexual favors and other inappropriate oral, written or physical conduct of a sexual nature when made by a member of the school staff to a student or when made by any student to another student when:   (1) submission to such conduct is

JGEC   Sexual Harassment                                                      JGEC-2

made, explicitly or implicitly, a term or condition of the individual’s education; (2) submission to or rejection of such conduct by an individual is used as the basis for academic decisions affecting that individual; or (3) such conduct has the purpose or effect of interfering with an individual’s academic or professional performance or creating an intimidating, hostile or offensive academic environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material.  Sexual harassment may include, but is not limited to:  verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning a student’s grades, participation in extra-curricular activities, etc.

The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the harassment immediately.  The district will promptly investigate all complaints of sexual harassment and take prompt corrective action to end the harassment.

Any student who believes that he or she has been subjected to sexual harassment should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of sexual harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building

principal.  If the building principal is the alleged harasser, the complaint shall

JGEC   Sexual Harassment                                                      JGEC-3

be reported to the district compliance coordinator.  The building principal or district compliance coordinator shall discuss the complaint with the student to determine if it can be resolved.  If the matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a formal complaint under the district’s discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above.  Unacceptable student conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

An employee who witnesses an act of sexual harassment shall report the incident to the building principal.  Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action.  School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the building coordinator or district coordinator shall report such conduct to the appropriate law enforcement or DCF authorities.

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

JGEC   Sexual Harassment                                                      JGEC-4

The filing of a complaint or otherwise reporting sexual harassment shall not reflect upon the individual’s status or grades.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a sexual harassment complaint is prohibited.  Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.  The policy shall also be published in student, parent, and employee handbooks as directed by the district compliance coordinator.  Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 8/98; 7/03; 4/07; 6/13; 6/15

 

JGECA    Racial and Disability Harassment                                JGECA

              (See GAACA, GAAB, GAF, JDDC and KN)

The board of education is committed to providing a positive and productive learning and working environment, free from discrimination, including harassment, on the basis of race, color, national origin, or disability.  Discrimination or harassment on the basis of race, color, or national origin (“racial harassment”) or on the basis of disability (“disability harassment”) shall not be tolerated in the school district.  Racial or disability harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  Disability harassment is unlawful discrimination on the basis of disability under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.  All forms of racial or disability harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events.  Racial or disability harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee, or third party (visitor, vendor, etc.) to so harass any student, employee or other individual associated with the school.  It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

JGECA    Racial and Disability Harassment                             JGECA-2

Prohibited conduct under this policy includes racially or disability-motivated conduct which:

  • Affords a student different treatment, solely on the basis of race,

color, national origin, or disability, in a manner which interferes with

or limits the ability of the student to participate in or benefit from

the services, activities or programs of the school;

 

  • Is sufficiently severe, pervasive or persistent so as to have the

purpose or effect of creating a hostile academic environment; or

 

  • Is sufficiently severe, pervasive or persistent so as to have the

purpose or effect of interfering with a student’s academic

performance or ability to participate in or benefit from the services,

activities or programs of the school.

 

Racial or disability harassment may result from verbal or physical conduct or written graphic material.

The district encourages all victims of racial or disability harassment and persons with knowledge of such harassment to report the harassment immediately.  The district will promptly investigate all complaints of racial or disability harassment and take prompt corrective action to end the harassment.

Any student who believes he or she has been subject to racial or disability harassment or has witnessed an act of alleged racial or disability harassment, should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of racial or disability harassment from a student shall inform the student of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal.  If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator.  The building

 

JGECA    Racial and Disability Harassment                             JGECA-3

principal shall discuss the complaint with the student to determine if it can be resolved.  If the matter is not resolved to the satisfaction of the student in this

meeting, the student may initiate a formal complaint under the district’s discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial or disability harassment under the definition outlined above.  Unacceptable student conduct may or may not constitute racial or disability harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct.  The discipline of a student for violation of any provision of the code of student conduct may be enhanced if the conduct is racially or disability motivated.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

An employee who witnesses an act of racial or disability harassment shall report the incident to the building principal.  Employees who fail to report complaints or incidents of racial or disability harassment to appropriate school officials may face disciplinary action.  School administrators who fail to investigate and take appropriate corrective action in response to complaints of racial or disability harassment may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the compliance coordinator shall report such conduct to the appropriate law enforcement or DCF authorities.

 

JGECA    Racial and Disability Harassment                             JGECA-4

To the extent possible confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be

balanced with the district’s obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

The filing of a complaint or otherwise reporting racial or disability harassment shall not reflect upon the student’s status or grades.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a racial or disability harassment complaint is prohibited.  Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee.

False or malicious complaints of racial or disability harassment may result in corrective or disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.  The policy shall also be published in student, parent, and employee handbooks as directed by the district compliance coordinator.  Notification of the policy shall be included in the school newsletter or published in the local newspaper annually, if applicable.

 

Approved:  2/8/16

KASB Recommendation–8/98; 7/03; 4/07; 6/09; 9/12; 6/15

 

JGFB   Supervision of Students (GAO, GBR and JH)                       JGFB

Students shall be supervised by school personnel when they are under the jurisdiction of the school.

Each building principal shall coordinate and assign teachers, aides or paraprofessionals to supervise students engaged in school sponsored activities.  All school-sponsored activities shall be supervised by an adult approved by the administration.

Each building principal ensure appropriate staff members are available for supervising students at specific times and in designated areas.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JGFF    Student Transportation Regulation (See JGG)                     JGFF

Use of Vehicles and Bicycles

The superintendent shall develop procedures regulating the driving, parking, and use of vehicles and the use and parking of bicycles during the school day.  Failure to observe district regulations may result in disciplinary action.

Rules and regulations concerning use of vehicles and bicycles on school property shall be approved by the board and shall be included in the student handbook.

Walkers

Students who walk to and from school are urged to become familiar with traffic safety laws governing such activities, to be alert to their surroundings, and to exercise caution while crossing streets in high traffic areas.

Notice

At the beginning of each school year, district staff will provide students with appropriate notice of the rules and regulations pertinent to this policy.

 

Approved:  2/8/16

KASB Recommendation – 6/13; 5/15

 

JGFG   Student Accidents                                                           JGFG

When a staff member becomes aware that a student has been involved in an accident at school, on school property or at a school-sponsored event, the staff member shall follow the rules for the care of an injured student and report the accident to the building principal.  If a student has an accident which appears to require medical treatment, an employee shall send for medical help and to make the student as comfortable as possible while waiting for medical assistance to arrive.  If an employee is qualified to administer first aid, that aid may be given.  Qualified employees, for the purpose of this policy, are those employees who have successfully completed an approved Red Cross first aid program or the school nurse.

When appropriate, the student’s parent(s) shall be notified of the injury as soon as possible to determine appropriate action.  If the student needs medical attention and the parents cannot be reached, the principal shall seek emergency medical treatment.

Records

Appropriate records documenting student accidents shall be maintained.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15; 12/15

 

JGFGB   Supervision of Medications (See JGFGBA)                     JGFGB

The supervision of medications shall be in strict compliance with the rules and regulations of the board as carried out by district personnel.  Diagnosis and treatment of illness and the prescribing of drugs, and medicines are not the responsibility of the public schools and are not to be practiced by any school personnel, including school nurses, unless authorized.

In certain circumstances when medication is necessary in order that the student remain in school, the school may cooperate with parents in the supervision of medication that the student will use.  However, the medical person authorized to prescribe medication or the parent if it is a non-prescription medication must send a written order to the building administrator who may supervise the administration of the medication or treatment.  The parents must submit a written request to the building administrator requesting the school’s cooperation in such supervision and releasing the school district and personnel from liability.

School personnel shall not be required to be custodians of any medication except as required by a written order of a licensed medical person or in the case of nonprescription medication when requested in writing by the parents.

The medication shall be examined by the school employee administering it to determine that it appears to be in the original container, to be properly labeled, and to be properly authorized by the written order of licensed medical person.  Two containers, one for home and one for school should be requested from the pharmacist.

JGFGB   Supervision of Medications (See JGFGBA)                  JGFGB-2

Any changes in type of drugs, dosage and/or time of administration should be accompanied by updated physician and parent permission signatures and a newly labeled pharmacy container.

All medication maintained in the school setting should be kept in a locked container.  This includes medication requiring refrigeration.

Medications should be inventoried every semester.  Out-of-date stock should be returned to parent or destroyed.

Over-the-counter medications should not be maintained on any school premises, including athletic areas, unless written parent permission to administer is obtained.

The building administrator may choose to discontinue the administration of medication provided that the parents or medical person are notified in advance of the date and the reasons for the discontinuance.

After medication is administered, students should be observed for possible reactions to the medication.  This observation may occur at the site of administration or in the classroom as a part of the normal routine.

This policy shall be shared with all local physicians and dentists where practicable.  Forms should also be made available to the health care providers in the community.

An individual record should be kept of each medication administered.  The record should include student identification, date prescribed, name of medication, time and date(s) administered, signature of person administering and section for comments.

 

JGFGB   Supervision of Medications (See JGFGBA)                  JGFGB-3

In the administration of medication, the school employee shall not be deemed to have assumed any legal responsibility other than acting as a duly authorized employee of the school district.

 

Approved:  2/8/16

KASB Recommendation–9/96; 6/04; 4/07; 5/15; 12/15

 

JGFGBA   Student Self-Administration of Medications               JGFGBA

               (See JGFGB)

 

The self-administration of medication is allowed for eligible students in grades K–12.  As used in this policy medication means a medicine for the treatment of anaphylaxis or asthma including, but not limited to, any medicine defined in current federal regulation as an inhaled bronchodilator or auto-injectible epinephrine.  Self-administration is the student’s discretionary use of an approved medication for which the student has a prescription or written direction from a health care provider.

As used in this policy health care provider means a physician licensed to practice medicine and surgery; an advanced registered nurse practitioner, or a licensed physician assistant who has authority to prescribe drugs under the supervision of a responsible physician.

Student Eligibility

An eligible student shall meet all the following requirements:

  1. A written statement from the student’s health care provider stating the name and purpose of the medication/s;
  2. The prescribed dosage;
  3. The time the medication is to be regularly administered;
  4. Any additional special circumstances under which the medication is to be administered;
  5. The length of time for which the medication is prescribed;
  6. The student shall also demonstrate to the health care provider or the provider’s designee and the school nurse or the nurse’s designee the skill level necessary to use the medication and any device that is necessary to administer the medication as prescribed. In the absence of a school nurse, the school shall designate a person who is trained to witness the demonstration.


JGFGBA   Student Self-Administration of Medications                   JGFGBA-2

Authorization Required

The health care provider shall prepare a written treatment plan for managing the student’s asthma or anaphylaxis episodes and for medication use by the student during school hours.  The student’s parent or guardian shall annually complete and submit to the school any written documentation required by the school, including the treatment plan prepared by the student’s health care provider.  Permission forms shall be updated during enrollment.

Employee Immunity

All teachers responsible for the student’s supervision shall be notified that permission to carry medications and self-administer has been granted.  The school district shall provide written notification to the parent or guardian of a student that the school district and its officers, employees and agents are not liable for damage, injury or death resulting directly or indirectly from the self-administration of medication.

Waiver of Liability

The student’s parent or guardian shall sign a statement acknowledging that the school districts and its officers, employees or agents incur no liability for damage, injury or death resulting directly or indirectly from the self-administration of medication and agreeing to release, indemnify and hold the schools and its officers, employees and agents, harmless from and against any claims relating to the self-administration of medication allowed by this policy.
JGFGBA   Student Self-Administration of Medications            JGFGBA-3

The parent or guardian of the student shall sign a statement acknowledging that the school incurs no liability for any injury resulting from the self-administration of medication and agreeing to indemnify and hold the school, and its employees and agents, harmless against any claims relating to the self-administration of such medication.

Additional Requirements

  • The school district shall require that any back-up medication provided by the student’s parent or guardian be kept at the student’s school in a location to which the student has immediate access if there is an asthma or anaphylaxis emergency;
  • The school district shall require that all necessary and pertinent information be kept on file at the student’s school in a location easily accessible if there is an asthma or anaphylaxis emergency;
  • Eligible students shall be allowed to possess and use approved medications at any place where the student is subject to the jurisdiction or supervision or the school district, its officers, employees or agents;
  • The board may adopt policy or handbook language which imposes additional requirements relating to the self-administration of medication allowed for in this policy and may establish a procedure for, and the conditions under which, the authorization for student self-administration of medication may be revoked.

 

Approved:  2/8/16

KASB Recommendation – 6/04; 6/05; 4/07; 5/15

 

JGFGBB   Accommodating Students with Diabetes                     JGFGBB

As used in this policy, diabetes management and treatment plan means a plan prepared and implemented for a student with diabetes which is prescribed by a physician licensed to practice medicine and surgery; a certified, advanced registered nurse practitioner who has authority to prescribe drugs; or a licensed physician assistant who has authority to prescribe drugs pursuant to a written protocol with a responsible physician.

Student Eligibility

Self-care of diabetes may be allowed for students in grades K-12.  To be eligible, a student shall meet all requirements of this policy.

Parents or guardians shall submit a written diabetes management and treatment plan from the student’s health care provider.

The student shall provide written authorization from the student’s health care provider and parent or guardian stating the student has been instructed on managing and caring for their diabetes and is authorized to do so in school.  An annual written renewal of parental authorization for the self-care of diabetes shall be required.

While at school, each student capable of managing and caring for the student’s diabetes will be allowed to:

  • Perform blood glucose level check,
  • Administer insulin through the delivery system the student uses,
  • Treat hypoglycemia and hyperglycemia,
  • Possess the supplies or equipment necessary to monitor and care for their diabetes, and
  • Otherwise attend to the management and care of the student’s

JGFGBB   Accommodating Students with Diabetes                  JGFGBB-2

diabetes in the classroom, in any area of the school, on school grounds, or at any school-related activity.

Notwithstanding the above, the district reserves the right to put reasonable place and manner procedural safeguards in place for the safe and nondisruptive exercise of such rights by students with diabetes.

Employee Immunity

The board and its employees and agents, who authorize the self-administration of medication and treatment for diabetes in compliance with the provision of this policy, shall not be liable in any action for any injury resulting from the self-administration of medication.  The district shall provide written notification to the parent or guardian of a student for whom this policy is applicable that the board and its employees and agents are not liable for any injury resulting from the self-administration of medication.  The parent or guardian shall sign such notice and acknowledge that the district incurs no liability for any injury resulting from the self-administration of medication and agrees to indemnify and hold the board and its employees and agents harmless against any claims relating to the self-administration of medication pursuant to this policy.

 

Approved:   2/8/16

KASB Recommendation – 6/14; 5/15

 

JGG   Transportation (See ED and EDDA)                                       JGG

Bus transportation shall be provided to and from school for those students who qualify.  Transportation may be provided by the district for all school activities.  Transportation may be denied to students who are detained after school for disciplinary reasons.

Students who use school-provided transportation shall be under the jurisdiction of the vehicle driver while in the vehicle.  Students shall be subject to the district’s student behavior code and other regulations developed by the superintendent and approved by the board.

Bus drivers shall report violations of the rules to the building prin­cipal who may discipline students. The principal may suspend or revoke the transportation privilege of a student who violates any rule or regulation.

All rules shall be published in the student handbook.

Transportation on Out-of Town Trips

All students must ride in transportation provided by district to and from officially recognized out-of-town school activities or events.  A parent or guardian may transport his or her child home from an out-of-town activity or event by:

  • Being present at the activity or event to assume custody; and
  • Personally signing the student out with the coach or sponsor.

Parents may request emergency exceptions by contacting the building principal on or before the day of the activity or event.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JGGA   Use of Surveillance Cameras   (See CN and JR et seq)         JGGA

The district may use surveillance cameras to monitor student activity.

Surveillance cameras may be used to monitor students riding in district vehicles and to monitor student behavior in or around any district facility.

Surveillance footage which is a record of student behavior shall be secured in a secure location until the digital storage mechanism or tape on which the footage is maintained is either reused or erased.  Surveillance footage of personally identifiable students depicting their involvement in an altercation or other violation of law or district policy shall be considered a student record and shall be subject to current law for the release of student record information.

 

Approved:  2/8/16

KASB Recommendation – 7/96/ 4/07; 12/13; 5/15

 

JGH   School Food Service Programs                                             JGH

The district shall provide a school food service program.  Food service rules shall be published in student handbooks.  Building principals shall develop individual building rules.

Free or Reduced Price Meals

Free or reduced price meals shall be provided for students who qualify under state and federal rules and regulations.

The eligibility forms, rules and regulations governing this program shall be provided by the administration to students or their parents.

Contracts With Other Agencies

The board may enter into contracts with the governing authority of any nonpublic school or any child-care institution to provide meals for children who attend these institutions.  The board may also contract for meal service with any municipality, any state university or any corporation whose operations are substantially controlled by a state university.  Contracts shall provide for payment of the costs incurred by the district to provide the service.  Income received by the district under any contract to provide this service shall be deposited in the district food service fund and may be expended whether budgeted or not.

 

Approved:  2/8/16

KASB Recommendation–7/96; 7/03; 4/07; 5/15

 

JGHB   Vending Machines and Other Automated Play Machines     JGHB

(See DK)

No vending machine or play machine may be placed in any building without prior approval of the superintendent.

The building principal shall manage the machine(s).  A monthly report shall be prepared by each principal showing all receipts and expenditures for each machine.  Proceeds from machines shall be deposited in the appropriate activity account.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JH   Student Activities (See DK, JGFB, JM and KG)                            JH

The principal shall be responsible for organizing and approving all student activities.  All school-sponsored activities shall be supervised by an adult approved by the administration.

Eligibility for Activities

Students who participate in any school activity shall meet the following requirements:

  • all applicable KSHSAA regulations;
  • academic eligibility requirements noted in handbooks; and
  • other requirements requested by the administration and approved by the board.

 

Adding or Eliminating Activities

Administrative recommendations to add or eliminate specific activities {shall/may} be considered by the board.  Individual patrons or groups of patrons may request the addition or elimination of activities using rules approved by the board and filed with the clerk.

Activity Fund Management

Any activity which involves the expenditure of activity funds shall be subject to prior approval of the building principal.  The principals shall maintain accurate records of all student activity funds in the respective attendance centers.  A monthly report for the board of the revenue and expenditures of each activity fund shall be made.

No funds shall be expended from these accounts except in the support of the student activity program, and no such fund shall have a negative balance.

 

 

JH   Student Activities                                                               JH-2

Receipts shall be issued for all revenue taken into the activity fund of each attendance center.  All payments from the activity fund shall be by checks provided for that purpose.

All student activity funds will be audited annually at the same time as the general fund budget.

 

Approved:  2/8/16

KASB Recommendation – 6/00; 4/07; 11/12; 5/15; 12/15

 

JHC   Student Organizations                                                        JHC

Students may form clubs and other groups organized to promote or pursue specialized activities outside the regular classroom.  Membership in student organizations, whether school sponsored or non-school sponsored, must be open to all interested and eligible students.  The building principal and the board shall approve school sponsored student organizations, and a staff member shall attend the meetings or activities to supervise use of the facilities by all student organizations as an advisor or supervisor.

Student Organizations and Clubs

Pupils enrolled in Frontenac Public Schools may be authorized by the Principal to form organizations to achieve purposes of common interest to groups or classifications of pupils.  Such organizations may be student government classes, athletic teams, clubs or organizations provided all of the following conditions and criteria are satisfied:

  • The pupil organization is not prohibited by law or by school district policy.
  • A written plan is submitted to the principal for approval. Such plan shall state the purposes of the organization, qualifications for membership, method of conducting business, financing of operations, and the place and frequency of meetings.
  • The activities of the organization will in no way interfere with the rights and duties of pupils who are not members.
  • The organization will give members opportunities to develop skills and competence that are consistent with the educational purposes of the school.

 

JHC  Student Organizations                                                       JHC-2

  • A sponsor from among the members of the regular teaching staff can be found who will assist those in the organization to achieve their purposes within the framework of district policy.

The administrator shall establish regulations for the operation of school sponsored clubs, and for the use of school facilities by non-school- sponsored clubs.

School sponsored clubs shall be under the direct control of school personnel.  Every school sponsored club shall have a constitution which has been approved by the building principal and filed in the school office.  If non-curriculum related school sponsored clubs are allowed to meet on school property during non-instructional time, then, non-school sponsored student clubs may also meet on school property at such times.

Non-School Sponsored Student Clubs

Non-school sponsored clubs shall submit a request for use of school facilities prior to using the facilities.  A faculty member (or other adult approved in advance) may/shall attend the meetings as a supervisor but may/shall not participate in the group’s activities.

Student Government

Student councils under the direct control of the building principal or designated faculty representative may be established.  Student councils may exercise only the authority expressly delegated to them by the building principal.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JHCA   Student Publications (See KI)                                          JHCA

School-Sponsored Student Publications

School-sponsored student publications shall be under the supervision of the building principal or designated faculty representative.

Students who have facts and opinions should be allowed to express them in print as well as through oral communications.  However, student editors and writers must observe the same legal responsibilities as those imposed upon conventional newspapers and communication media.  No student shall distribute any school publication which:

Is obscene according to current legal definitions;

Is libelous according to current legal definitions; or

Creates a material or substantial interference with normal school activity or appropriate discipline in the operation of the school.

Student publications which are not libelous, disruptive or obscene may be distributed on school property during school hours at times and in areas designated by the building principal.

If a decision to disapprove distribution of a publication is made, the principal shall state reasons for the decision to the student(s).

If the student is dissatisfied with the principal’s decision, the student may appeal the decision to the superintendent.

Non-School Sponsored Student Publications

Non-school sponsored student publications may be distributed on school property at times and in areas designated by the building principal.

Distribution of any non-school-sponsored publication may be halted if the


JHCA   Student Publications                                                   JHCA-2

material is obscene or libelous, or creates a material or substantial disruption of normal school activity or interferes with the operation of the school.  Distribution in violation of this policy may result in suspension, expulsion or other discipline of the students involved.

Advertisements

Ads concerning illegal drugs, any controlled substances, or any illegal activity are prohibited in school sponsored publications.

 

Approved: 2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JHCAA   Gang Activity (See JCAC, JCDA, JCDBB and JDD)          JHCAA

Gang activities which threaten the safety or well-being of persons or property on school grounds or at school activities or which disrupt the school environment are prohibited.

The superintendent shall establish procedures and regulations for disciplinary action to be taken against any student wearing, carrying, or displaying gang paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or participating in gang-related activities. District staff may be provided in-service training in gang behavior and characteristics to facilitate identification of students involved in gang activities.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JI   Community Activities                                                               JI

Students shall not participate in any community activities during school hours without the prior permission of the principal, unless those activities are undertaken as part of a course’s approved curriculum.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JJ   Employment of Students (See IDAA)                                           JJ

In-School Employment

Students may be employed by the district.  The district shall not employ students in hazardous jobs.

Outside Employment

A student who needs to work on a regular basis during the school day shall file a written request with the principal.  If the request is approved, the student shall file a work schedule with the principal.  Changes in the schedule shall be reported by the student to the principal.  The student shall not begin the new schedule unless the change is approved by the principal.

Vocational or Other Work Experience

A student who works in a board-approved vocational or other work-experience program shall have a schedule developed cooperatively by the employer and the supervising teacher and approved by the principal prior to beginning the work activity.

All board policies remain applicable to students participating in vocational or other work experience programs.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JK   Solicitations (See KI)                                                              JK

Commercial firms shall not be permitted to solicit students during school hours or on school property without prior approval of the administration.

Solicitations by students of students during school hours and on school property shall be done only when they are related to school sponsored activities.  All student sales projects shall require the principal’s prior approval.

Representatives from commercial schools, colleges, armed forces or other agencies shall be permitted to meet with students only by permission of the principal.  Student contact by these organizations shall be arranged for and supervised by the guidance office.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JL   Gifts (See DK, GAJ and KH)                                                      JL

The giving of gifts between students and staff members is discouraged.

Student Gifts to Staff Members

Students shall be allowed to collect money or purchase gifts for faculty members with the principal’s approval.

Faculty Gifts to Students

A gift by a faculty member to an individual student or to classes of students during school hours or on school property shall require prior approval of the principal.

Student Organization Gifts to the School

Student organizations, with prior approval of the organization sponsor and building principal, may donate a portion of the organization’s funds to the district.  These donations shall require prior board approval.

A gift is defined as any donation, present or endowment in the form of cash, merchandise or personal favor.

Any student organization gift to the district shall become district property when accepted by the board.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JM   Contests for Students (See JH)                                                JM

No student shall enter any contest as a school representative unless the contest is approved by the KSHSAA or by the administration.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JN   Awards                                                                                  JN

Awards for participation in interscholastic activities shall be limited to those approved by the KSHSAA.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JQ   Exceptional Students (See IDCE and JBE)                                  JQ

All programs for exceptional students shall be managed in accordance with the local plans for exceptional students, the policy and rules of the local board, and the rules and regulations of the state board of education.

Concurrent Enrollment

A student enrolled in grades 10, 11, or 12, or a gifted child in grades 9 through 12 who has demonstrated the ability to benefit from participation in the regular curricula of eligible postsecondary education institutions, may apply to the principal for permission to enroll at an eligible postsecondary education institution.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/06; 4/07; 11/12; 5/15

 

JQA   Temporarily Disabled Students See IDACB and JGFGBA          JQA

Students who are temporarily disabled by illness, operation, or accident authenticated by a health care provider’s order, may be eligible for alternative educational services or accommodations in their regular program which allow for meaningful participation in the program.

Students with injuries which prohibit participation in physical education or other classes shall present to the building principal a health care provider’s statement prohibiting such activity.

Teachers shall follow medical instructions relating to limitations on the student’s participation, and shall either provide alternative methods for the student to earn a credit/grade in the class during the period of the disability or contact the district 504 coordinator for consideration of an evaluation under Section 504.

For the purpose of this policy, health care provided shall have the meaning subscribed to it in board policy JGFGBA.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JQE   Alternative Arrangements for Nontraditional Students            JQE

Married students, pregnant students and students who are parents shall have access to the same educational opportunities services, and extracurricular activities provided to other students.

A pregnant student may be required to provide a health care provider’s release to be allowed to participate in school activities which could pose a health or safety risk.

If there is a delay in obtaining a health care provider’s release, in the student’s best interest, the administration may deny activity participation until the release is made available.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JQI   Adult Students                                                                    JQI

Adult students who have not graduated from high school are encouraged to take virtual classes.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JQKA   Foreign Exchange Students (See JBC)                              JQKA

Foreign exchange students from approved organizations shall be admitted to the district on a tuition-free basis.  Other foreign exchange students who meet residency requirements may be allowed to enroll in the district under rules established by the board.  Students who enter the country on an F-1 visa shall pre-pay tuition equal to the current cost per pupil as calculated by the State Department of Education.

 

Approved:  2/8/16

KASB Recommendation–7/96; 9/97; 4/07; 5/15; 12/15

 

JQL   Hearing Procedures for Exceptional Students                        JQL

A hearing procedure shall be available to parents or guardians of exceptional students according to state board of education regulations, the state special education plan, locally adopted procedures, and applicable laws.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15; 12/15

 

JQLA   Class-size/Caseload Limits for Exceptional Students          JQLA

The superintendent shall develop and review periodically class-size/caseload limits for students with exceptionalities.

 

Approved:  2/8/16

KASB Recommendation – 12/00; 4/07; 5/15; 12/15

 

JR   Student Records                                                                     JR

       (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

 

All student records shall be treated as confidential and primarily for local school use unless otherwise stipulated. Access to student records, excluding student data submitted to or maintained in a statewide longitudinal data system in accordance with board policy IDAE, shall be permitted as set forth in board policies JR and JRB.

When records include information on more than one student, the parents/guardians of any student shall have access to copies of that part of the record that pertains to their child.  Each school shall establish procedures for the granting of a request by parents/guardians for access to their child’s school records within a reasonable period of time, but in no case more than 45 days after the request has been made.

In situations where the parents of a student are divorced or separated, each parent, custodial and/or non-custodial, shall have equal rights to their child’s records unless a court order specifies otherwise.  Private agreements between the student’s parents shall not be recognized by the district’s personnel.

Parents/guardians shall have an opportunity for a hearing to challenge the content of their child’s school records to ensure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students; to have an opportunity for the correction or deletion of any inaccurate, misleading or otherwise inappropriate data contained therein; and to insert into records the parent’s/guardian’s written explanation of the content of the record.

 

 

JR      Student Records                                                               JR-2

Any eligible parent/guardian or student may inspect the personal records of the student during regular school office hours.  The district reserves the right to interpret selected records to students and/or parent/guardians at the time of the inspection.

When a student attains 18 years of age, the permission or consent required of and the rights accorded to the parents of the student shall thereafter only be required of and accorded to the student.

The parents/guardians of students, or the students if they are 18 years of age or older shall be informed annually by the superintendent of the rights accorded them by this section and by the Family Educational Rights and Privacy Act.  In addition, the public shall be informed annually by the superintendent of the categories of information the institution has determined to be directory information.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 6/14; 5/15

 

JRA   Types of Records                                                               JRA

         (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

 

Permanent Student Records:  Each school shall permanently retain records relating to each student’s academic performance, attendance and activities.  Information about students collected and stored by any school personnel shall be separated into one of the following classifications:

Administrative records:  official administrative records that constitute the minimum personal information necessary for operating the educational system.  It shall include birth date, sex, race, names, telephone numbers, addresses and places of employment of parents, academic work completed, grades, attendance records, withdrawal and reentry records, honors and activities, date of graduation and follow-up records of a student.

         Supplementary records: verified information important in operating the educational system but is of a more sensitive nature and of less historical importance.  It includes:  test data, such as scores on standardized achievement, aptitude and intelligence tests; observational data such as systematically gathered teacher or counselor evaluations and observations of social and personal assets; clinical findings and verified reports of serious or recurrent deviant behavior patterns; general data such as health data, family background information and educational and vocational plans.

Tentative records:  useful information that has not been verified or is not clearly needed beyond the immediate present.  It includes unevaluated re-ports of teachers or counselors that may be needed in ongoing counseling or disciplinary actions.

Approved:  2/8/16

KASB Recommendation–7/96; 6/00; 4/07; 5/15

 

JRB   Release of Student Records                                                 JRB

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

 

Individual student files are not available for public inspection.  Except as provided in IDAE with regard to student records which are student data submitted to or maintained in a statewide longitudinal data system, the custodian of student records shall disclose the student’s educational records only as provided for in this policy.

Directory Information

Annual notice shall be given to parents and eligible students concerning the student’s records.  In addition, the custodian of the educational records shall give annual public notice of the class of records the institution has designated as directory information, and of the right of the parent or eligible student to object to the release of directory information without prior written consent.  The appropriate forms for providing notice shall be on file in the office of the custodian of the educational records.

After giving notice, the custodian of records may make directory information available without parental or eligible student’s consent.  The custodian of records shall make student recruiting information (name, address, and telephone listing) available to military recruiters and postsecondary institutions unless parents or eligible students request the information not be released without written consent.

For the purposes of this policy, school official means teacher, administrator, other certified employee or board of education.  The district may disclose, without the parents or eligible students’ consent, personally identifiable information to school officials with a legitimate educational interest.  A school official is a person employed by the school as an

JRB   Release of Student Records                                              JRB-2

administrator, supervisor, instructor, or support-staff member (including health or medical staff and law enforcement unit personnel); the school board (in

executive session); a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The custodian may disclose students’ education records to the following persons without the prior consent of the parents:

  • Other school officials, including teachers within the district who have legitimate educational interests;
  • Officials of other schools or school systems in which the student intends to enroll. The school district will forward student records to such institutions without further notice to the parents or eligible student when the disclosure is initiated by a parent or eligible student or an annual notice provided to parents and eligible students by the district informs them that such records will be automatically disclosed to these institutions for the purposes of enrollment or transfer of the student;

 

  • Authorized persons to whom a student has applied for or from whom a student has received financial aid;

 

  • State and local officials or authorities to whom such information is specifically required to be reported or disclosed pursuant to state statutes;

 

  • Organizations conducting studies for educational agencies for the purpose of developing, validating or administering student tests or programs;
  • Accrediting organizations;

 

  • Parents of a student 18 years of age if parents claim the student as a dependent for income tax purposes;

 

 

JRB   Release of Student Records                                              JRB-3

  • Appropriate persons if knowledge of any information is necessary to protect the health or safety of the student or other persons in an emergency;

 

  • An agency caseworker or representative of a state or local child welfare agency or tribal organization who has the right to access a student’s case plan when such agency or organization is legally responsible for the care and

protection of the student and when any further disclosure of such information thereby will be limited in accordance with law; and

 

  • In compliance with a lawfully issued subpoena or judicial order.

 

Access will be granted to any third party upon written authorization of the eligible student, parent or guardian.

No personally identifiable information contained in personal school records shall be furnished to any person other than those named herein.  When there is written instruction from the student’s parents, guardian or the eligible student specifying the records, the reasons and the person(s) to whom the release is to be made, a copy of the records to be released shall be made available to the student, parents or guardian upon request.  When information is requested in compliance with a judicial order or pursuant to any lawfully issued subpoena, parent(s)/guardian and the student shall be notified of the orders or subpoenas in advance of compliance with the order or subpoena unless:

  • the order or subpoena specifically forbids such disclosure; or
  • the order is issued in the context of a court proceeding where a parent is a party and the proceeding involves child abuse and neglect or dependency matters.

Nothing contained in this policy shall preclude authorized representatives of the Comptroller General of the United States, the Secretary and an

 

 

JRB   Release of Student Records                                              JRB-4

administrative head of an educational agency or state authorities from having access to student or other records which may be necessary in connection with

the audit and evaluation of federally supported education programs or the enforcement of the federal legal requirements which relate to these programs.

The data collection by such official with respect to individual students shall not include information (including social security numbers) which would permit the personal identification of students or their parents or guardian on the data collected and provided.

All persons, agencies or organizations desiring access to the records of a student shall be required to sign a form, which shall be kept permanently with the student’s file, but only for inspection by the parents/guardian, the student or a school official responsible for record maintenance.  The form signed shall indicate the specific educational or other interest of each person, agency or organization has in seeking this information.

Personal information shall be transferred to a third party only on the condition that such party shall not permit any other party to have access to such information without the written consent of the student’s parents or the eligible student.  The board and staff shall protect the rights of privacy of students and their families in connection with any surveys or data-gathering activities conducted, assisted or authorized by the board or administration.  Regulations established under this policy shall include provisions controlling the use, dissemination and protection of such data.

 

 

 

JRB   Release of Student Records                                              JRB-5

Forwarding Pupil Records

Administrators shall forward student’s school records upon request and may not withhold them for any reason.

 

Approved:  2/8/16

KASB Recommendation – 7/96; 6/00; 7/02; 7/03; 4/07; 2/13; 6/14; 5/15

 

JRC   Disposition of Records                                                        JRC

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

All student records will be maintained and screened periodically.

Administrative records shall be permanent records and maintained by the school for an indefinite period of time.  When the student graduates, supplementary records shall be destroyed or shall be transferred to the administrative records if they have permanent usefulness.  Tentative records shall be destroyed when the use for which they were collected is ended.  However, tentative records may be placed in the supplementary classification if the continuing usefulness of the information is demonstrated and its validity verified.

The official custodian shall review a student’s records when the student moves from elementary to a middle school or junior high, from a middle school or junior high to high school and upon high school graduation.  During each review obsolete or unnecessary information shall be removed and destroyed.

Following a reasonable amount of time after a student has graduated or ceases to attend school in the district, the records of the student that are determined to be appropriate for retention may be retained in a format designated by the administration.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 6/10; 5/15

 

JRD   Hearing Request                                                                JRD

         (See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

 

When a hearing has been requested by a parent, guardian or an eligible student to challenge the content of the student’s education record, the procedure to be followed in the hearing shall be:

The hearing shall be conducted and the decision rendered by a person who does not have a direct interest in the hearing outcome.

The parent, guardian or eligible student shall be given notice of the date, place and time of the hearing within a reasonable time in advance of the hearing.

The parent, guardian or the eligible student may be assisted or represented by individuals of their choice at their own expense, including an attorney.  Parents, guardian or the eligible student shall be afforded a full and fair opportunity to present relevant evidence.

A written decision shall be rendered within a reasonable time after the hearing concludes.  The decision of the hearing official shall be based solely upon the evidence presented at the hearing and include a summary of the evidence and the reasons for the decision.

 

Approved:  2/8/16

KASB Recommendation–7/96; 4/07; 5/15

 

JS   Student Fees and Charges                                                        JS

Building principals shall be authorized to collect fees approved by the board or to seek restitution for any school property lost, damaged or destroyed by a student.

Credit Card Payments

Credit and debit cards may be accepted to pay fees, fines, and charges due the district.  A fee {may/shall} be collected to cover costs of accepting credit or debit cards.

Fee Schedules

The superintendent shall distribute a schedule of enrollment fees and other fees approved in advance by the board to all building principals.  The fee schedule shall include:

  • A list of all items for which a charge is to be collected;
  • The amount of each charge;
  • The date due;
  • Classifications of students exempt from the fee or charge;
  • A system for accounting for and disposing of fees; and
  • An appeal procedure to be used by students or parents to claim exemption from paying the fees or charges.

Debt Collection

Building principals shall attempt to collect unpaid fees and the justifiable value owed by a student of school property lost, damaged, or destroyed by a student.  If, after the attempt to collect, the amount remains unpaid, the principal shall report the matter to the superintendent who shall


JS   Student Fees and Charges                                                      JS-2

consult with the school board’s attorney, and they shall jointly recommend a course of action to the board.

Forwarding Pupil Records

Administrators shall forward student’s school records upon request and may not withhold them for any reason.

 

Approved:  2/8/16

KASB Recommendation–7/96; 6/99; 6/00; 6/01; 4/07; 5/15; 12/15

 

KA   Goals and Objectives (See IB)                                                 KA

The goal of educational public relations is to facilitate a process of communication between the district and its internal and external publics. The public relations program is intended to develop better public understanding of the district’s goals, objectives, accomplishments, and needs.

The community shall be informed about school functions and activities, the accreditation status of each school, and the progress of school improvement efforts.  Patron involvement is encouraged.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KB   Public Information Programs (See CEE, CEF, CG and KBA)          KB

The board shall keep the public informed about the school system’s functions and operations.

Newsletters and other Media

The board may issue a patron newsletter.  The superintendent shall be responsible for the content of the district newsletter and other district-sponsored media or publications.

The superintendent shall direct the dissemination of district information and report to the board as requested.

When approved by the principal, attendance center announcements or school-related information may be sent home with students.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 7/03; 4/07; 6/07; 5/15

 

KBA    District or School Websites                                              KBA

(See DC, ECH, II, IIBG, JR et seq., and KB)

 

The board may establish a district website and may allow creation of websites for individual schools.  A district website shall be under the control of superintendent, and school websites shall be supervised by the principal.

Website Rules

Detailed rules relating to websites are found in appropriate handbooks or in documents approved by the board and filed with the clerk and/or principals.

Website rules shall include the following areas:

  • data privacy and FERPA regulations;
  • copyright rules, relating to access and use of materials and the property rights of the district, students, and employees who create material;
  • instruction on what information and materials will be prominently posted on district and/or school homepages, which shall include, but may not be limited to, a copy of Kansas State Department of Education’s Form 150 estimating the legal maximum general fund budget as well as the budget summary for the current school year and actual expenditures for the immediately preceding two school years showing total net dollars of transfers and dollars per pupil as specified in Kansas law, using the full-time equivalent enrollment of the school district for such required calculations;
  • the board’s and administration’s right to determine website content and monitor use by employees and students.

 

KBA    District or School Websites                                           KBA-2

District and school websites are maintained to support the public relations and educational programs of the district and/or the schools.  Websites may be modified or terminated at any time by board action.

 

Approved:  2/8/16

KASB Recommendation – 6/00; 7/03; 4/07; 6/15

 

KBC   Media Relations                                                               KBC

Upon presentation of proper credentials, media members on assignment will be admitted free of charge to all school extra-curricular activities.  To the extent possible, space will be provided at sporting and special events for members of the working media to cover extra-curricular activities.

Broadcasting and Taping

The superintendent is authorized to establish rules and regulations for broadcasting and taping district activities.

The appropriate building principal shall be responsible for determining eligibility and issuing passes to press members on assignment to cover school events.  Members of the broadcast media shall notify the superintendent prior to the event they wish to cover so arrangements may be made for their equipment.

News Releases

News and information concerning building events and programs may be released to the media with the approval of the principal.  District news releases prepared for public distribution by district employees or students shall have the superintendent’s approval prior to release.  The superintendent shall, upon request, prepare official district news releases for the board.

Conferences and Interviews

News conferences and interviews shall be scheduled so they do not disrupt regular educational activities.  Representatives of the news media seeking to interview a student during school hours must first have the principal’s approval and permission from the student’s parent or guardian.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KCA   Protection of Privacy Rights                                              KCA

The superintendent, the board of education, and district staff shall protect the right of privacy of students and their families in connection with any surveys or physical examinations conducted, assisted, or authorized by the board or administration.  The district shall provide parents notice of their rights under the Protection of Pupil Rights Amendment and the Student Data Privacy Act as required by law.

 

Approved:  2/8/16

KASB Recommended – 6/14; 5/15

 

KCB   Custodial and Non-Custodial Parent Rights                          KCB

The district recognizes that divorced parents continue to share caregiving and custody of their children and that each parent, if not otherwise prohibited by court order, should have equal access to information regarding his/her child’s school progress and activities.  The district recognizes the value of providing information to both parents regarding school progress and activities pertaining to their child(ren).

Upon request to a child’s principal, either parent may obtain copies of school information such as report cards and progress reports.

 

Approved:  2/8/16

KASB Recommendation – 6/14; 5/15

 

KDC   Solicitations (See GAI)                                                       KDC

The board shall discourage all solicitations of and by staff members during regular school hours and at school-sponsored activities.

Agents, solicitors and salesmen shall not be permitted to take time of teachers or students from educational activities.  The students and faculty of the district shall not promote commercial or private financial interests, either through direct sales or through promotion of competitive goods or services.

This rule applies to those activities, promotions and sales originating outside the school.  Exception to this rule may be made as outlined below.

Materials and projects submitted for consideration under this rule must be made in writing to the superintendent.  Requests will be considered in light of the proposal’s direct contribution to the educational values in the school.  Consideration shall be on the basis of unreasonably added work for staff members.

Any individuals or organizations violating the policy on solicitations shall be reported to the board by the superintendent.  Violators may be denied further access to school premises by board action.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

KFD   School Volunteers (See GAOE and IFC)                                 KFD

School volunteers work under the school staff’s direction with the principal’s approval.

School volunteers are bound by the policies, rules and regulations of the district, serve without financial compensation and are not covered by workers’ compensation.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KG   Use of School Facilities by Community Groups (See DFG and JH) KG

The board may allow use of school buildings and school grounds by community groups outside the school day.  Use of any school facility or school grounds, however, shall not interfere with daily school use or any school-sponsored activity.  Priority for facility use outside of the school day goes to use promoting student academic achievement.  Notwithstanding the previous statement, the district shall provide equal access to the Boy Scouts and other designated youth groups which are neither school sponsored nor co-curricular in nature.

Use in Accordance with Board Policies

As a condition to initial use of and continued access to district property and facilities, groups and/or organizations must follow Kansas law and board policy prohibiting the use of drugs, alcohol, and tobacco on district property and ensure individuals in attendance refrain from using such substances on district property as well.  Failure to abide by this provision may result in a revocation of facility use privileges.

Fees and Rental Charges

The board shall establish reasonable fees and/or rental charges for the use of any school facility or school grounds; fees and/or rental charges will cover costs of wages of school personnel involved and utilities.  The fee and/or rental charges shall be approved by the board and shall be reviewed annually.

Lease Arrangements

The board shall approve any lease arrangements.

 

 

KG   Use of School Facilities by Community Groups                       KG-2

Supervision of Non-School Groups

Whenever any school facility is used by non-school groups or individuals, a school employee may be on duty to see that the building and equipment are properly used.  A school employee may not be required to be on duty when, in the principal’s opinion, it is not necessary.

Insurance and/or Bonds

The board, through its duly authorized agent, reserves the right to require bonds (cash or otherwise), insurance, or other damage deposits, acceptable to the board before allowing use of the schools’ facilities.  Use is subject to limited access and availability.  Any damages occurring during use will be billed to the individual and/or organization renting the facility.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 6/14; 5/15

 

____________________

KG Use of School Facility Usage Agreement

____________________

 

KGA   Use of District Personal Property and Equipment                  KGA

Requests for use of district equipment by individuals or outside organizations shall be submitted to the superintendent.  Any request shall be granted or denied pursuant to guidelines for using equipment developed by the administrator and approved by the board.  The superintendent may establish a deposit or requirement for the purchase of insurance for use of school equipment before it is removed from the school grounds or other district property.  The deposit will be paid to the principal or district office and will be refunded when the equipment is returned in working order.

Lost, Stolen, or Damaged Property or Equipment

No request for use of school equipment shall be granted until the requestor executes a use agreement specifying such person will agree to pay the district fair market value for any equipment that has been lost, stolen, or has suffered irreparable damage while in the requestor’s possession.  For the purposes of this policy, “irreparable damage” shall include any damage severe enough that the cost to repair such equipment would be more than the fair market value of the equipment.  If school equipment is returned damaged beyond normal wear and tear of acceptable use, the requestor shall be responsible for the cost to repair such equipment.  The district may also require the purchase of insurance.

Personal Use

No district equipment shall be used by staff for personal reasons at school or away from its designated station without the prior approval of the superintendent.

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 6/12; 5/15

 

KGB  Concealed Observations (See JGGA)                                    KGB

Unless otherwise provided in this policy or policy JGGA, individuals are prohibited from recording students, employees, and/or board members surreptitiously or through the use of concealed audio and/or visual recording devices.  This prohibition is in effect at school, on or in district property, and at meetings and conferences held for educational or disciplinary purposes.

Exceptions to this prohibition include the use of video surveillance throughout district facilities and in district vehicles, provided in accordance with JGGA; the recording of meetings subject to the Kansas Open Meetings Act; the recording of due process hearings or student disciplinary hearings for evidentiary purposes; recording of students for use during the student’s evaluation or provision of special education services with the principal’s prior permission; and the recording of a school sponsored activity, program, or event which is open to the general public.

Individuals wishing to record students, employees, or board members at school, on or in district property, or at meetings and conferences as previously described shall first notify the superintendent or building principal in advance.  If such recording is not prohibited by law or policy, the administrator may allow the recording and may make arrangements to record on behalf of the district.

 

Approved:  9/12/16

 

KGC   Bullying by Parents (See EBC, GAAE, JDDC, KGD)                               KGC

The board of education, in its commitment to provide a positive and productive learning and working environment for its students and staff in accordance with state law, prohibits bullying in any form by any student, staff member, or parent towards a student or a staff member on or while using school property, in a school vehicle, or at a school-sponsored activity or event.  For the purposes of this policy, the term “bullying” shall have the meaning ascribed to it in Kansas law.

The administration shall propose, and the board shall review and approve a plan to address bullying as prohibited herein.

Parents participating in prohibited bullying conduct aimed at district students and/or staff members may jeopardize their access to district facilities; district property; school sponsored activities, programs, and events; and/or district students and/or staff members through the district’s communication systems.  As appropriate, reports to local law enforcement will be filed to report criminal bullying behaviors.

This policy and the district bullying plan shall be posted on the district’s website, and copies of such documents shall be made available to parents of current students upon request.

 

Approved:  2/8/16

KASB Recommendation – 6/13; 5/15; 12/15

 

KGD    Disruptive Acts at School or School Activities                    KGD

           (See EBC, GAAE, JCDBB, JDDC, and KGC)

 

Disruptive acts at school or school sponsored activities will not be tolerated. Persons threatening the safety of students, school personnel, or other persons; to damage school property; or to interfere with school or school activities or the educational process will be asked to leave the premises.

The school administration and staff are responsible for handling any disturbance caused by adults or students.  The final decision for determining if assistance is needed is the responsibility of the superintendent or school principal.  In the absence of these individuals, the determination shall be made by the assistant principal or person designated to be in charge of the building or activity.  The superintendent shall be notified of any serious problem at the school.

           Possession of a Firearm

           Unless otherwise required by law or authorized by board policy, no person other than a law enforcement officer shall possess a firearm on any district owned or operated property; within any district owned or operated building or facility; in a school vehicle; in an employee’s personal vehicle being used to transport students or school staff in the performance of job duties for the district; or at any school sponsored activity, program, or eventThis prohibition includes possession of concealed and/or openly carried weapons; however such prohibition shall not apply to the secured storage of a handgun in a district employee’s own locked vehicle on school property so long as such weapon is maintained out of plain sight.

 

 

KGD    Disruptive Acts at School or School Activities                 KGD-2

Appropriate signs shall be conspicuously posted as directed by the board and required by law.

Anyone in violation of this policy shall be directed to leave the premises immediately and not return without prior approval from the building administrator or superintendent.  Failure to comply with such order will result in a report to law enforcement.

 

Approved:  2/8/16

KASB Recommendation – 6/99; 7/03; 6/06; 4/07; 7/12; 6/13; 6/15

 

KGDA   Public Conduct on School Property                                 KGDA

The superintendent or the superintendent’s designee may deny access to the school buildings, facilities, and/or grounds of the district to persons who have no lawful business to pursue at the school, persons who are acting in a manner disruptive or disturbing to the normal educational functions of the school, or persons who are on school property in violation of Board and/or building policy.  Administrative personnel may demand identification and evidence of qualification for access of anyone desiring to use or come upon the premises of the particular school or facility.

Persons, including parents or persons acting as parents, who have legitimate reasons for being on school property must nevertheless abide by policies adopted by the board and building policies specifically applicable to each school.  Such building policies shall be published annually in the school handbook and shall be posted at the school in a conspicuous place visible to all who enter the premises.  {Visitors must secure and wear a visitor’s pass to enter school buildings during the school day.}

Anyone who refuses or fails to leave district buildings, facilities, and/or grounds after being requested to do so by an authorized district employee shall be considered to be trespassing in violation of Kansas law.  In such case, the police will be contacted, and arrest and criminal charges may result.

The administration will determine if the individual who has been asked to leave a district building, facility, or grounds is allowed to return in the future.  If the individual is not to return in the future, the appropriate “Trespass Notification” is to be sent to the individual.

Approved:  2/8/16

KASB Recommendation – 6/14; 5/15

 

KGDB   Sportsmanship and Conduct at School Athletic Events       KGDB

         The board has charged the school administrators and athletic coaches with the important role of teaching the highest principles and standards of general behavior.  The school administrators and coaches should never overlook any opportunity to remind and emphasize, tactfully, the need and value of proper respect of the opponents; the decisions of the game officials; and the importance of desirable and proper conduct, both at home or away.  The administrators and coaches are urged to give the officials their utmost cooperation in helping them eliminate any form of rowdiness.  If there should be any patrons unwilling to accept the principles of good sportsmanship, and/or if there are some who desire to view the games under the influence of alcohol and create problems, the administration should see that those individuals are refunded their money and evicted from the premises.

 

Approved:  2/8/16

KASB Recommendations – 5/15

 

KH   Gifts to Schools (See GAJ and JL)                                            KH

Any organization or individual making a gift to the district shall have the prior approval of the board.  All gifts will be regarded as district property.

Persons or organizations desiring to make gifts to the schools should contact the superintendent.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KI   Distributing Materials in Schools (See JHCA, JK and JR et seq.)    KI

In accordance with rules adopted by the board, the superintendent reserves the right to refuse distribution to students any material by outside individuals or groups which creates a material or substantial interference with normal school activity or appropriate discipline in the operation of the school.

Materials Produced by Outside Groups–Including Religious Materials

The principal may establish rules and regulations which control the time, place and manner in which non-school/educational materials are displayed and disseminated in the building or on school property.  No student shall be forced to participate in the distribution or receipt of any non-school materials in the schools.

Political Campaign Materials

The board encourages responsible use of political materials as part of the board-approved curriculum.  No student shall be forced to participate in the distribution or receipt of any political materials.

Advertising in the Schools

No advertising for commercial purposes shall be permitted in the school buildings or on the grounds of the district without prior board approval.  Ad-

vertising in student publications shall be regulated by rules and regulations developed by the superintendent.  Advertising in the student publications may promote products by brand name.  Ads promoting the sale of any controlled substance, drug paraphernalia or any other illegal material or activity are prohibited.
KI   Distributing Materials in Schools                                           KI-2

Mailing Lists

No mailing lists of students shall be given to individuals, organizations or vendors for the purpose of distributing materials.

Advertising

No agent, lecturer, or exhibitor shall be permitted to use the schools for any purpose connected with his business except by written permission of the Superintendent, nor, shall any notices be given in the schools of any exhibition, lecture, or other pupil exercises without such permission.  The schools and school premises shall, in no way, be an advertising medium, except, for those things that pertain to their welfare and upbringing.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KK   Sale of District Property (See DFM)                                         KK

The board may dispose of property in a manner the board deems to be in the district’s best interest.  Whenever excess district property is to be sold at auction, all sales shall be to the highest bidder.   No credit shall be extended.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KM   Visitors to the School                                                           KM

The board encourages patrons and parents to visit district facilities.  Patron visits shall be scheduled with the teacher and the building principal.

Notices shall be posted in school buildings to require visitors to check in at the office before proceeding to contact any other person in the building or on the grounds.

Any person who visits a building and/or grounds of the district will be under the jurisdiction of the building principal who shall be responsible for developing rules and regulations governing the presence of visitors in the buildings.

Effective August, 1996, all students, staff and patrons will be asked to enter the elementary school through the main north entrance, junior high through the main east entrance, and high school through either the east or west entrances.  All other entrances will be secured, and staff will be provided a key for their professional use.

All visitors will be required to sign in at each building and will be issued a visitor badge.  All staff and students will be asked to report any visitor not wearing a badge to the office.

The visitor screening will consist of signing a register showing time of arrival, business at the school, and full name.  When business at the school is complete, the visitor must return the visitor badge and sign out.

The principal has authority to request assistance from law enforcement if any visitor to the district’s buildings or grounds refuses to leave or creates a disturbance.  Violation of this rule may lead to removal from the building or

 

KM   Visitors to the School                                                        KM-2

grounds and denial of further access to the building or grounds.  Violators of this board policy may be subject to the state trespass law.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

KN       Complaints (See BCBI, GAACA, GAAB, GAAF, IF, IKD, and JCE) KN

The board encourages all complaints regarding the district to be resolved at the lowest possible administrative level.  Whenever a complaint is made directly to the board as a whole or to a board member as an individual, it will be referred to the administration for study and possible resolution.

Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or religion in the admission or access to, or treatment or employment in the district’s programs and activities is prohibited.  Harassment of an individual on any of these grounds is also prohibited.  Superintendent, 208 S. Cayuga, Frontenac, KS 66763, 620-231-7551 has been designated to coordinate compliance with nondiscrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.  Information concerning the provisions of these Acts, and the rights provided thereunder, are available from the compliance coordinator.

Complaints About Discrimination or Discriminatory Harassment

Complaints of discrimination or discriminatory harassment by an employee should be addressed to the employee’s supervisor, the building principal, or the district compliance coordinator.  Complaints by a student should be addressed to the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of discrimination or harassment from a student shall

inform the student of the employee’s obligation to report the complaint and

 

KN       Complaints                                                                     KN-2

any proposed resolution of the complaint to the building principal.  If the building principal is the alleged harasser, the complaint shall be reported to the

district compliance coordinator.  Complaints by any other person alleging discrimination should be addressed to the building principal or the district compliance coordinator.  Complaints about discrimination, including complaints of harassment, will be resolved through the following complaint procedures:

Informal Procedures

The building principal shall attempt to resolve complaints of discrimination or harassment in an informal manner at the building level.  Any school employee who receives a complaint of discrimination harassment from a student, another employee or any other individual shall inform the individual of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal.  The building principal shall discuss the complaint with the individual to determine if it can be resolved.  If

the matter is resolved to the satisfaction of the individual, the building principal shall document the nature of the complaint and the proposed resolution of the complaint, and forward this record to the district compliance coordinator.  Within 20 days after the complaint is resolved in this manner, the principal shall contact the complainant to determine if the resolution of the matter remains acceptable.  If the matter is not resolved to the satisfaction of the individual in the meeting with the principal, or if the individual does not believe the resolution remains acceptable, the individual may initiate a formal complaint.

 

KN       Complaints                                                                     KN-3

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.  The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

Formal Complaint Procedures

  • A formal complaint should be filed in writing and contain the name and address of the person filing the complaint. The complaint should briefly describe the alleged violation.  If an individual does not wish to file a written complaint and the matter has not been adequately resolved, the building principal may initiate the complaint.  Forms for filing written complaints are available in each building office and the central office.

 

  • A complaint should be filed as soon as possible after the conduct occurs, but not later than 180 days after the complainant becomes aware of the alleged violation, unless the conduct forming the basis for the complaint is ongoing.

 

  • If appropriate, an investigation shall follow the filing of the complaint. If the complaint is against the superintendent, the board shall appoint an investigating officer.  In other instances, the investigation shall be conducted by the building principal, the compliance coordinator or another individual appointed by the board.  The investigation shall be informal but thorough.  All interested persons, including the complainant and the person against whom the complaint is lodged, will be afforded an opportunity to submit written or oral evidence relevant to the complaint.

 

  • A written determination of the complaint’s validity and a description of the resolution shall be issued by the investigator, and a copy forwarded to the complainant and the accused no later than 30 days after the filing of the complaint.

 

  • If the investigation results in a recommendation that a student be suspended or expelled, procedures outlined in board policy and state law governing student suspension and expulsion will be followed.

 

KN       Complaints                                                                     KN-4

  • If the investigation results in a recommendation that an employee be suspended without pay or terminated, procedures outlined in board policy, the negotiated agreement or state law will be followed.

 

  • Records relating to complaints filed and their resolution shall be forwarded to and maintained in a confidential manner by the district compliance coordinator.

 

  • The complainant may appeal the determination of the complaint. Appeals shall be heard by the district compliance coordinator, a hearing officer appointed by the board, or by the board itself as determined by the board.  The request to appeal the resolution shall be made within 20 days after the date of the written resolution of the complaint at the lower level.  The appeal officer shall review the evidence gathered by the investigator and the investigator’s report, and shall afford the complainant and the person against whom the complaint is filed an opportunity to submit further evidence, orally or in writing, within 10 days after the appeal is filed.  The appeal officer will issue a written determination of the complaint’s validity and a description of its resolution within 30 days after the appeal is filed.

 

  • If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence. The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

 

  • Use of this complaint procedure is not a prerequisite to the pursuit of any other remedies including the right to file a complaint with the Office for Civil Rights of the U.S. Department of Education, the Equal Employment Opportunity Commission, or the Kansas Human Rights Commission.

 

Complaints About Policy

The superintendent shall report any unresolved complaint about policies to the board at the next regularly scheduled board meeting.

Complaints About Curriculum (See IF)

The superintendent shall report a failure to resolve any complaint about curriculum to the board at the next regularly scheduled board meeting.

KN       Complaints                                                                     KN-5

Complaints About Instructional Materials

The building principal shall report any unresolved complaint about instructional materials to the superintendent immediately after receiving the complaint.

Complaints About Facilities and Services

The superintendent shall report any unresolved complaint about facilities and services to the board at the next regularly scheduled board meeting.

Complaints About Personnel

The superintendent or the building principal involved shall report any unresolved complaint about personnel to the board at the next regularly scheduled board meeting.

Complaints About Emergency Safety Intervention Use

Complaints concerning the use of emergency safety interventions by district staff shall be addressed in accordance with the local dispute resolution process outlined in board policy GAAF.

 

Approved:  2/8/16

KASB Recommendation–9/97; 8/98; 3/00; 4/07; 6/13; 6/15

 

LA   Goals and Objectives                                                              LA

The board shall seek to establish a satisfactory working relationship with governmental agencies and private organizations having an interest in the schools.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

LB   School-Community Cooperation                                               LB

The board shall seek to foster cooperation between the schools and community groups and organizations.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

LC   School-Community Programs                                                   LC

The board shall consider establishing programs sponsored jointly by the district and community groups or organizations whenever, in the board’s judgment, these programs cannot or should not be wholly under the board’s control.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

LDD   Federal Government-Drug Free Schools                               LDD

         (See GAOA, GAOB, IDAB and JDDA)

The unlawful possession, use, sale or distribution of illicit drugs and the possession, use, sale, or distribution of alcohol by students or school employees at school, on or in school property, or at school sponsored activities or events is prohibited.  This policy, and any curriculum used in conjunction with it, shall be evaluated periodically using criteria developed by the superintendent and approved by the board.  The board shall receive a report after each of these reviews is conducted.

 

Approved: 2/8/16

KASB Recommendation – 9/97; 4/99, 3/00; 4/07; 6/08; 6/12; 5/15

 

LDDA   Fiscal Management of Federal Grants                              LDDA

The district shall meet the requirements of the Education Department General Administrative Regulations (EDGAR).  The outline used to meet this requirement may be the document:  Federal Education Grants Management:  What Administrators Need to Know, Office of Management and Budget circulars, or other pertinent documents developed by the U.S. Department of Education.

 

Approved:  2/8/16

KASB Recommendation – 1/07; 6/07; 9/07; 5/15

 

LED   Family Night                                                                      LED

No school activity is to take place on Wednesday night or on Sunday without written permission of the superintendent.  These times are set aside for family activities.  If the superintendent permits any exceptions to this policy, notice shall be given to the board at their next regular or special meeting.

 

Approved:  2/8/16

KASB Recommendation – 4/07; 5/15

 

MA   Goals and Objectives                                                            MA

The board shall seek to work harmoniously with educational agencies having an interest in the district’s schools.  Staff shall follow all regulations required by state and federal education agencies.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 6/09; 5/15

 

MD   Interdistrict Relations                                                          MD

The board shall work cooperatively with other districts to provide services to students when it is in the best interest of students and the district.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

MF   Colleges and Universities                                                      MF

The board may consider use of student teachers in district classes.

Contract Required

A written student teaching contract with appropriate colleges and universities shall be prepared and presented to the board for their consideration and approval.

Other Relationships

Other relationships between the district and institutions of higher education may be considered upon recommendation of the administration.

 

Approved:  2/8/16

KASB Recommendation – 3/00; 4/07; 5/15

 

MI   State Education Agency Relations: Quality Assurances               MI

The board is committed to school improvement for all schools, academic achievement for all students, and results-based professional development for all district staff members.  The board maintains the goal of full accreditation for all district schools.  Good faith efforts shall be made by all staff to implement district school improvement plans.  The board shall monitor compliance.  The superintendent shall regularly report to the board on the district’s progress in meeting the eleven required QPA quality assurances.

The board shall fully inform the public in languages commonly used in the community about school improvement plans, the progress of school improvement efforts, the accreditation status of each district school, and other pertinent information as the board may direct.

 

Approved:  2/8/16

KASB Recommendation – 6/05; 4/07; 5/15